Summary
Overview
Work History
Education
Skills
Timeline
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Mounika Sai Sathivada

Mounika Sai Sathivada

Hyderabad

Summary

Highly organized Executive Assistant with notable experience in managing complex calendars, coordinating international travel, and overseeing high-level meeting preparation. Strong administrative skills including proficiency in MS Office Suite and CRM systems. Proven ability to handle sensitive information with discretion and maintain confidentiality. Demonstrated success in improving organizational processes, enhancing productivity, and implementing strategic solutions for efficiency.

Overview

4
4
years of professional experience

Work History

Executive Assistant

Vishwa Samudra Engineering Pvt Ltd
Hyderabad
06.2023 - Current
  • Provided administrative support in preparing contracts, invoices, purchase orders, and other documentation required for daily business activities.
  • Monitored incoming emails and responded accordingly in a timely manner.
  • Conducted research on various topics as requested by executives or senior management personnel.
  • Organized and managed complex calendar of appointments, meetings, and travel arrangements for executive team.
  • Prepared reports, presentations, agendas, minutes, and other documents as needed by the executive staff.
  • Assisted in developing policies and procedures pertaining to office administration matters.
  • Maintained confidential records and files related to executive operations.
  • Scheduled appointments for executives with external parties such as vendors or suppliers.
  • Coordinated with internal departments on a regular basis to ensure efficient functioning of day-to-day operations.
  • Facilitated communication between senior management and staff.
  • Facilitated communication between different departments within organization.
  • Acted as a liaison between the executives and internal and external stakeholders to facilitate communication flow.
  • Ensured that all relevant paperwork was completed accurately prior to submission for approval.
  • Performed data entry tasks into various software programs including MS Excel spreadsheets.
  • Created and maintained up-to-date records related to customer accounts or financial transactions.
  • Assisted in organizing conferences, seminars and other events as directed by the executives.
  • Tackled and addressed top-level, high-priority issues with professional administrative discretion.
  • Maintained company confidence and protected business operations by keeping sensitive information confidential.
  • Scheduled and arranged travel and hotel reservations for meetings, conferences and seminars.
  • Set up meeting and event logistics for senior management and updated calendars.
  • Managed daily invoices, reports and proposals.
  • Opened, read and replied to e-mails, letters and correspondence on behalf of executives.
  • Managed and tracked expenses to meet company budget requirements.
  • Made travel arrangements to provide executives seamless and travel policy-approved business trips.
  • Took detailed notes in meetings and disseminated information afterward.

Education

Bachelor of Technology - Civil Engineering

Bhashyam Public School
Visakhapatnam Andhra Pradesh
05-2017

Skills

  • Contract management
  • Invoice processing
  • Data entry
  • Travel coordination
  • Event planning
  • Customer relations
  • Office administration
  • Calendar management
  • Effective communication
  • Confidential record keeping
  • Meeting facilitation
  • Expense tracking
  • Information confidentiality
  • Risk management
  • Project management
  • Policy enforcement
  • Email management
  • Accounting
  • Business administration
  • Travel administration

Timeline

Executive Assistant

Vishwa Samudra Engineering Pvt Ltd
06.2023 - Current

Bachelor of Technology - Civil Engineering

Bhashyam Public School

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Mounika Sai Sathivada