Mousami Ghosal
Nallasopara(East)
Summary
Professional administrative support specialist prepared for role requiring meticulous organization and effective communication. Proven ability to manage schedules, correspondence, and records while maintaining high standards. Focused on team collaboration and achieving results with reliability and adaptability.
Overview
7
7
years of professional experience
Work History
Secretary
Aditya Birla Health Insurance Pvt. Ltd
09.2019 - Current
- Maintain Calendar - arranging, coordinating and prioritize schedules as per availability
- Coordinating and follow-up on all tasks assigned by the top management within the allotted deadlines
- Co-Ordinating with all Invitees or team to ensure that all are present for the Meetings
- Arranging for the Conference Calls, Dialler Phones which could have a conference call facility and Speed Dialling Keys
- Coordinating Video and Audio Conference Calls
- Everyday keep a track on meetings scheduled in calendar to ensure no duplicates and conflicts between the Meetings
- Prioritizing and scheduling the meetings as per the needs and requirements of the particular meeting to have a good impact on business
- Act as a point of contact for internal team and external teams
- Ensuring Meeting Room is blocked properly as per convenient, for the Meetings
- Marinating electronic and hard copy filing system
- Perform data entry and scan documents
- Managing membership dues to various organisation, distribution & circulation lists
- Claiming and approving Expenses – BAZ system
- Keeping track on legal issues, IRDAI related queries, updates and submission of due dates
- General administrative and clerical support including mailing, scanning and copying to management
- Tour Programs like booking of car, railway, airline tickets (Domestic & International) and booking of hotels
- Applying for VISA, Forex Currency for traveling to internationally
- Doing all the formalities for the reimbursements correctly with all the original invoices and return the money/forex if taken any in advance
- Helping Secretarial team in setting up a Board Meeting Keeping a track on Board meetings attendees’ attendance and on their acceptance
- Ensuring all refreshments available on time for the Board Meeting
Front Desk cum Secretary
Aditya Birla Health Insurance Pvt. Ltd
01.2018 - 08.2019
- Welcomes visitors by greeting them, in person or on the telephone
- Answering or referring inquiries
- Directs visitors by maintaining employee and department directories, giving instructions
- Handling and maintaining floor issues
- Booking of meeting rooms
- Preparing attendance sheet of off roles employees
- Maintains security by following procedures, monitoring logbook, issuing visitor badges
- Maintaining daily access reports
- Preparing and maintaining billing excel of cab travels
- Making payment vouchers
- Follow up with vendors and finance team for payment process
- Adding consultant and making travel arrangements for employees
- Sending medical link to new joiners and taking follow up
- Creating prospective higher
- Maintain Calendar - coordinating, coordinating and prioritize schedules as per availability
- Coordinating and follow-up on all tasks assigned by the top management within the allotted deadlines
- Arranging for the Conference Calls, Dialler Phones which could have a conference call facility and Speed Dialling Keys
- Coordinating Video and Audio Conference Calls
- Everyday keep a track on meetings scheduled in calendar to ensure no duplicates and conflicts between the Meetings
- Prioritizing and scheduling the meetings as per the needs and requirements of the particular meeting to have a good impact on business
- Act as a point of contact for internal team and external teams
- Ensuring Meeting Room is blocked properly as per convenient, for the Meetings
- Marinating electronic and hard copy filing system
- Tour Programs like booking of car, railway, airline tickets (Domestic & International) and booking of hotels
- Managing membership dues to various organisation, distribution & circulation lists
- Claiming and approving Expenses – BAZ system
- Maintaining HRMS- Attendance, CTC, Leave apply and leave approvals
Education
B.com -
Mumbai University
01.2016
PGDM -
Welingkar institute
01.2021
Skills
- Microsoft Excel
- Power point presentation
- Organization
- Appointment scheduling
- File management
- Document preparation
- Calendar management
- Schedule management
- Expense tracking
- Travel arrangements
- Executive support
- Legal documentation preparation
Languages
English
Hindi
Bengali
Marathi
Timeline
Secretary
Aditya Birla Health Insurance Pvt. Ltd
09.2019 - Current
Front Desk cum Secretary
Aditya Birla Health Insurance Pvt. Ltd
01.2018 - 08.2019
PGDM -
Welingkar institute
B.com -
Mumbai University
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