MRUDULA WANKHEDE

• Independently led daily administrative operations for the India office while collaborating with cross-functional teams globally.
• Successfully selected for and completed a Corporate Exchange Program in Vienna (April 2025), where I:

1. Managed office operations and logistics during a senior directors international visit.

2. Ensured seamless coordination with Vienna-based vendors and corporate teams.

3. Supported high-level meetings and events during the stay.

• Oversaw end-to-end vendor management, including AMC contracts, facility services, security, housekeeping, transport, and food services.
• Coordinated procurement processes, tracked invoices, and raised, modify, GRN - POs using SAP.
• Planned and executed corporate events, new joiner onboarding kits, festive celebrations, offsites, and employee recognition initiatives.
• Collaborated with other departments in identifying cross-functional opportunities and providing necessary administrative support to achieve organizational objectives.
• Reduced expenses through careful budget planning, cost analysis, and renegotiation of vendor contracts.
• Coordinated logistics for events such as conferences or meetings, guaranteeing seamless execution from start to finish.
• Streamlined office operations by implementing efficient administrative processes and procedures.
• Managed sensitive data including leases, contracts, insurance files, and audit documentation.
• Implemented improvements in office processes that enhanced compliance, cost control, and employee satisfaction.
• Supported business travel planning for senior executives including cost-effective hotel and flight arrangements.

• Handled the entire admin and operational function of the branch office, ensuring seamless coordination across HR, Finance, and Procurement.
• Served as the first point of contact for all admin/HR queries from employees and external stakeholders.
• Played a central role in: - Managing employee relocation, hotel bookings, conference logistics, and travel coordination.
• Maintaining SAP-based trackers for expenses, hotel stays, vendor performance, and claims.
• Generating POs and GRNs, managing vendor onboarding, rate benchmarking, and maintaining SLAs.
• Streamlined expense and claim approval processes; improved accuracy and reduced turnaround time.
• Successfully managed and improved office maintenance, equipment servicing (DG, UPS, copiers, etc.), and AMC renewals.
• Supported employee engagement efforts, including townhalls, internal events, and festival celebrations.
• Educated employees on company policy and kept employee handbook current.
• Coordinated implementation of people-related services, policies and programs through departmental staff.
• Administered employee benefits programs and assisted with open enrollment.

• Delivered all-round administrative support to office staff and managed internal coordination between departments.
• Scheduled appointments and prepared meeting setups, travel plans, and event logistics for leadership.
• Maintained inventory, processed vendor invoices, and handled procurement needs for pantry, stationery, and IT consumables.
• Maintained trackers for attendance, visitor logs, and housekeeping material usage.
• Ensured office upkeep, housekeeping standards, and facility hygiene were consistently maintained.
• Collaborated with cross-functional teams to achieve organizational goals, fostering a positive work environment.
• Organized company events and conferences, resulting in increased employee engagement and networking opportunities.

• Acted as the front-face of the institution, welcoming visitors, maintaining security logs, and coordinating staff schedules.
• Provided administrative assistance to HR, handled onboarding documents, and maintained employee attendance.
• Managed petty cash, ordered supplies, booked travel and accommodations, and arranged logistics for events and celebrations.
• Supported day-to-day school operations and liaised with vendors for maintenance, housekeeping, and stationary supplies.
• Facilitated communication between departments, maintaining open lines of dialogue for better collaboration on projects.