Mubasheera S
Bengaluru
Summary
A results-oriented Operations and Administration leader with over 10 years of progressive experience driving operational excellence across Administration, Human Resources, Finance & Accounts, Procurement, Admissions, Compliance, Transport, Facilities, and Institutional Governance within reputed educational institutions.
Experienced in establishing operational frameworks, leading cross-functional teams, managing budgets, implementing strategic procurement initiatives, strengthening financial controls, improving admissions performance, overseeing HR operations, and ensuring statutory compliance. Recognized for optimizing costs, enhancing organizational efficiency, improving stakeholder satisfaction, and supporting institutional growth through strategic planning and operational leadership.
Currently pursuing an MBA in Financial Management, Human Resources, and Marketing, with a strong foundation in finance, business administration, and organizational leadership.
Overview
1
1
Certification
10
10
years of professional experience
Work History
Administration & Operations Officer
Harrow International School Bengaluru
Bengaluru
10.2024 - 11.2025
- Directed end-to-end institutional operations across Administration, Admissions, HR, Finance, Procurement, Transport, Facilities, Compliance, and Marketing.
- Managed departmental budgeting, expenditure planning, and financial monitoring, improving cost efficiency through strategic resource allocation.
- Negotiated vendor contracts resulting in 25–30% operational cost savings while maintaining service quality.
- Strengthened procurement governance by introducing standardized quotation, evaluation, and vendor management processes.
- Strengthened procurement governance through standardized quotation, evaluation, and vendor management processes, enhancing transparency and accountability.
- Led transport operations, optimizing routes and coordinating vendors to enhance logistical efficiency and service reliability.
- Improved admissions conversion from 114 to over 450 students through structured admissions planning, parent engagement, and process improvements.
- Coordinated major school events, international visits, inspections, and stakeholder engagement programs, fostering community relations and institutional visibility.
- Supported payroll coordination, financial reporting, reconciliation, and statutory documentation.
Assistant Manager – Operations
Vidyashilp School
Bagalur
08.2019 - 08.2024
- Increased student enrolment from 20 to more than 520 students by strengthening admissions strategy and operational support.
- Managed operational budgets, departmental expenditure, procurement planning, and financial reporting.
- Managed procurement activities and vendor negotiations, delivering substantial cost savings.
- Coordinated finance operations including budget monitoring, fee management, vendor payments, reconciliations, and cash flow tracking.
- Successfully implemented ERP and LMS platforms that improved operational reporting and institutional workflows.
- Managed transport operations, route planning, vendor performance, and fee structures.
- Played a key leadership role in establishing operational systems during the school's expansion phase.
- Led compliance documentation for inspections, affiliations, and statutory audits.
- Worked closely with senior leadership on strategic planning, budgeting, and operational development initiatives.
Administrator
Presidency School
Bengaluru
03.2018 - 07.2019
- Managed administration, admissions coordination, procurement, vendor liaison, HR documentation, and operational reporting.
- Supported budgeting discussions and financial reporting.
- Improved administrative processes and documentation management.
- Coordinated executive office operations and stakeholder communication.
Admin Executive
Vishwa Vidyapeeth School
Bengaluru
11.2015 - 09.2017
- Managed admissions, HR administration, employee records, recruitment support, payroll coordination, and compliance documentation to ensure smooth operational functions.
- Supported finance teams in fee tracking and financial reporting, contributing to accurate financial oversight.
- Coordinated communication with regulatory authorities and key stakeholders.
- Coordinated communication with regulatory authorities and key stakeholders to maintain compliance and foster collaborative relationships.
Executive Assistant
Revise Clothing Inc.
Operations Executive
IBM Daksh Pvt Ltd.
Education
MBA - HRM & Financial Management
Jain University
Bengaluru01-2026
Bachelor of Commerce -
Bapu Evening College
BengaluruSkills
Admissions and enrollment strategy
Operations management
Administration and human resources
Financial analysis and budget planning
Procurement and contract management
Vendor and stakeholder management
Facilities and transport operations
Payroll and employee relations
Audit and risk management
Project management and policy development
Team leadership and process improvement
KPI tracking and change management
Marketing coordination and compliance
Additional Information
International Exposure, Strong Compliance Orientation, High Adaptability, Quick Learner, Willing to Relocate Overseas
Certification
- Certification in Leadership Skills and Project Management, covering team leadership, project planning, execution, and performance monitoring.
- Certificate in International English Proficiency
Accomplishments
- Best Employee Award – recognized for consistent high performance across administration, operations, and stakeholder management.
Excellence in Financial Budgeting – acknowledged for efficient budget planning, cost optimization, and financial monitoring.
Admissions Target Achievement – met and exceeded enrollment targets
through effective admissions strategy and parent engagement.
Timeline
Administration & Operations Officer
Harrow International School Bengaluru
10.2024 - 11.2025
Assistant Manager – Operations
Vidyashilp School
08.2019 - 08.2024
Administrator
Presidency School
03.2018 - 07.2019
Admin Executive
Vishwa Vidyapeeth School
11.2015 - 09.2017
Operations Executive
IBM Daksh Pvt Ltd.
Executive Assistant
Revise Clothing Inc.
MBA - HRM & Financial Management
Jain University
Bachelor of Commerce -
Bapu Evening College