MUSKAN BHATIA

Responsibilities:

• Vendor Searching:

Conduct research and identify potential vendors based on

organizational needs and requirements.

• Vendor Creation:

Manage the process of onboarding new vendors, including

gathering necessary documentation and information for vendor

setup in the system.

• Adding Vendor on Aarchin Snooker:

Input vendor information accurately into the company's

procurement or vendor management system (e.g., Snooker).

• Handling Brand-related Queries:

Serve as a point of contact for internal teams regarding

vendor-related inquiries, particularly those related to brands.

• Price Collection from Vendors:

Obtain pricing information from vendors for products or services

needed by the organization.

• Vendor Negotiation:

Negotiate terms, pricing, and contracts with vendors to secure

favorable agreements for the organization.

• Placing Orders:

Initiate purchase orders based on approved requisitions and

negotiated terms with vendors.

• Sharing Purchase Orders and Requesting Proforma Invoices

(PI):

Share purchase orders with vendors and request proforma

invoices (PIs) for verification and processing.

• Verification:

Ensure accuracy and completeness of vendor documentation,

invoices, and other relevant information.

• Vendor Reconciliation:

Conduct regular reconciliation of vendor accounts, resolving any

discrepancies and ensuring timely payments.

• End-to-End Management:

Oversee the entire vendor management process from vendor

creation to delivery, ensuring smooth operations and timely

fulfillment of orders.

• Documentation and Record-Keeping:

Maintain organized records of vendor communications,

contracts, agreements, and transactions.

• Continuous Improvement:

Identify opportunities for process improvement in vendor

management and implement best practices to optimize

efficiency and effectiveness.

• Collaboration and Communication

Collaborate with cross-functional teams such as procurement,

finance, and operations to streamline vendor-related processes

and ensure alignment with organizational goals.

• Compliance:

Ensure compliance with company policies, regulatory

requirements, and industry standards in all vendor management

activities.

This role requires strong organizational skills, attention to detail,

negotiation abilities, and effective communication both

internally and externally with vendors.

• Reporting to management and performing administrative duties
• Answering telephone calls, as well as screening and forwarding calls
• Scheduling and confirming appointments, meetings, and events
• Welcoming and assisting visitors in a friendly and professional manner.