NADEEM KHAN

Business Verticals: Real Estate, Renewables, Infrastructure, Private Equity, Credit, and Corporate Entities

Global Corporate Secretarial & Governance

• Enabled rapid transition and management of global secretarial activities for entities across India, Dubai, Australia, UK, Barbados, Luxembourg, Singapore, Saudi Arabia, Bermuda, Cayman Islands, and the USA.
• Conducting Board/Committee meetings and drafting minutes for asset buy/sell/financing transactions, capital calls, and profit/dividend distributions.
• Incorporating entities across multiple jurisdictions including Trust structures.

Compliance & Regulatory Filings

• Common global compliances: Equity and RPS capital infusion, debt fund flow filings, annual statutory filings, director/fund RC changes, AOA amendments, issue/cancellation of shares, bank/KYC documentation, FATCA/CRS reporting.
• Dubai: Annual license renewals, share redemptions, shareholder loan documentation, shareholder meeting requests of Indian portfolio entities.
• Australia: Capital movement analysis, blanket distributions, Loan Capitalization, dividend/income distributions, Capital Reduction, solvency declarations, annual statements.
• UK: Filing Annual Accounts, Confirmation Statements, change in accounting period, change in person with significant control, share transfers, striking off entities.
• Barbados: CbCR filings, Economic Substance declarations, and Foreign Currency Permits.

Strategic & Transactional Support

• Maintaining group-wide structure charts.
• Overseeing more than 1,000 entities on Diligent Entities.
• Supporting Transactional due diligence, statutory audits, and quarterly reporting requirements for parent companies listed on NYSE and TSX.
• Facilitating sale of Indian portfolio entities via off-market transactions; coordinating with DPs and NSE’s CBRICS Portal.
• Assisting in pledge creation and documentation for bank-related security arrangements

Leadership, Automation & Controls

• Acting as engagement leader, people manager, and individual contributor.
• Built a team of 22 Company Secretaries in 18 months, enhancing operational resiliency.
• Implemented AI-driven automation using CoPilot, ChatGPT, Scribe, Monday.com, Adobe Sign, improving process efficiency significantly.
• Developed in-house LLMs for deal-related minutes and AI bots for standard minutes across entities.
• Implemented SOPs, trackers, and workflow controls reducing turnaround time by 25%.
• Designed structured onboarding and a 3-level maker-checker system ensuring consistent quality output.
• Developed specific expertise through continuous L&D - technical trainings, group sessions, and certificate courses
• Regularly aligning processes across regions by standardizing templates and stakeholder engagement.

Managed leadership and presentations during their India visits.

India Corporate Secretarial

• Managed incorporations (Public, Private, Section 8, NBFC, LLPs, and foreign subsidiaries), conversion of entities (Private ↔ LLP, Partnership → LLP with ICAI coordination), restructuring, mergers/demergers, and changes in the structure/capital.
• Conducted Secretarial Audits, Due Diligence, advisory on investor acquisitions; drafted CSR, Vigil Mechanism, Anti-Sexual Harassment policies.
• Managed private placement, rights issue, ESOP structuring, CSR, managerial remuneration calculations, dividend calculation and distribution, and compounding matters.
• Handled minutes, registers, annual filings, XBRL reporting (IGAAP & Ind-AS), MGT-8, ID databank creation, strike-off/revival, cap table management, liaison with investors and law firms, banks, and Big4 auditors.
• Recurring secretarial compliances; conversion of debt into equity shares; opening of bank accounts, DEMAT Accounts, and dividend accounts.

USA Corporate Secretarial

• Incorporated Corporations and LLCs across multiple US states; obtained FEIN, state registrations, and unemployment tax registrations.
• Managed changes in the structure/capital, annual franchise tax filings, Form 8832, W-8BEN-E, W-9, SS-4, BE-13B, and entity dissolutions.
• Drafted bylaws, LLC agreements, minutes, stock registers, stock certificates.

Legal Drafting & Compliance

• Drafted/reviewed SSAs, SHAs, Asset Transfer Agreements, NDAs, PoAs, ECB agreements, employment contracts, rent/lease agreements, MoUs, and responses to statutory notices.

Regulatory

• Managed RBI ODI filings, FDI reporting (Form FC-GPR), Non-STPI registration and SOFTEX filings, GST/PT/IEC/LEI/PAN/TAN registrations, NPS implementation, SOP & Risk Matrix documentation, Singapore ACRA filings, Startup India registration.

• Drafted notices, agendas, minutes, statutory registers, directors’ reports, directors’ declarations, MGT-9, AOC-1, CARO reports, due diligence certificates.
• Managed incorporations, annual filings, capital changes, directorship changes, private placement, rights issue, ROC filings.
• Handled trademark & copyright registration, issued infringement notices, responded to statutory notices; assisted legal counsel in civil litigation.

Reviewed legal agreements and contracts; maintained compliance records.

• Assisted with incorporations, conversions, capital changes, annual filings, charge filings, strike-off applications, and condonation of delay.