Summary
Overview
Work History
Education
Skills
Languages
Accomplishments
Timeline
Generic

Najma Shaikh

Pune

Summary

Dynamic HR professional with extensive experience at ENGIE, excelling in payroll management and compliance. Proven track record in enhancing operational efficiency and delivering accurate HR reporting. Skilled in SAP SuccessFactors and data analytics, with strong stakeholder management abilities. Recognized for harmonizing payroll processes during mergers, ensuring seamless transitions.

Overview

14
14
years of professional experience

Work History

Assistant Manager – HR

ENGIE
01.2024 - Current
  • Expertise in payroll processing, verification, and timely salary disbursements for on-roll and off-roll employees.
  • Managed leave and attendance, ensuring accurate payroll calculations and compliance with statutory requirements.
  • Payroll processing for UAE (Dubai) & Europe (France & Belgium) & US with support from Global tax team.
  • Knowledge of best practices for domestic & international payroll.
  • Ensure compliance with federal, state, and local payroll regulations.
  • Resolve payroll discrepancies and address employee inquiries promptly.
  • Prepare and submit payroll reports to management and regulatory bodies.
  • Collaborate with HR and finance departments to streamline payroll operations.
  • Conducted audits to ensure compliance with payroll regulations.
  • HR Audit & Compliance: Ensured 100% compliance with statutory requirements (EPFO, ESIC, PT, TDS, LWF) and timely completion of audits.
  • Managed EPFO account updates, form 5A updates, activation of DSC, & Authorization updates.
  • Monitors payroll input data quality (e.g. rewards, performance, joining Bonus, Severance payment, relocation allowance, entry & exits, Flexible benefit payments, time and attendance etc.) and process payroll impacts.
  • Handling Grievance, Legal Matters & Notices.
  • Managing employee benefit administration & effective communication of benefit program.

Senior Officer – HR

ENGIE
01.2017 - 12.2023
  • Onboarding and Offboarding: Conducted HR induction sessions, scheduled inductions with other departments, and managed all onboarding formalities.
  • Oversaw the offboarding process, including full and final settlements as per company policy.
  • Compensation and Benefits: Supported the annual performance review process, prepared revised compensation structures, and managed benefits administration, including group Mediclaim, accidental policies, term policies, OPD, dental, preventive health checkups, and wellness sessions.
  • HR MIS and Reporting: Provided accurate HR reporting to management stakeholders in India, Dubai, and Paris HQ.
  • Managed employee documentation processes, including offer letters, increment and promotion letters, transfer letters, and bonus letters.
  • Workforce Planning & Budgeting: Analysed current workforce details and budget trends to forecast and prepare the budget for the fiscal year in consultation with all stakeholders.
  • Recruitment: Supported the recruitment team, managed background verification for new joiners, and maintained recruitment trackers, attrition, and diversity MIS updates.

Officer – HR

ENGIE
02.2014 - 12.2016
  • HR Administrative support, offer letter, increment letter issuance & other support.
  • Support to employee benefit program.
  • Support to Payroll processing.
  • Travel & Admin Support.

Officer (MIS, Reporting and Operations)

Kenersys India Pvt. Ltd.
04.2011 - 01.2014
  • Techno-Commercial Offers: Prepared techno-commercial offers and updated generation reports for installed wind turbines, ensuring accurate and timely information for stakeholders.
  • Coordination: Coordinated with business development teams from handling customer inquiries to the final contract stage, ensuring smooth project implementation.
  • Support to O&M: Supported operation and maintenance teams with data updates required for submission to clients and MEDA purposes.
  • Documentation: Prepared internal sales orders, term sheets, contracts, projects, and maintained contract documents, enabling efficient review meetings with customers.
  • Payment Requisition: Managed payment requisitions for projects and the O&M team, ensuring timely and accurate processing.

Education

Bachelor’s Degree - BSc

Pune University
Pune
01.2007

MBA - Human Resources Management

Symbiosis Distance Learning (SCDL)
Pune

Skills

  • HR Operations
  • Payroll Management
  • KPIs & SLAs handling
  • Compliance and Audit
  • Compensation and Benefits
  • HR MIS and Reporting
  • Recruitment Support
  • Employee Life Cycle Management
  • HRMS (SAP SuccessFactors) Implementation
  • Stakeholder Management

    • Technical Skills :

  • Advance Excel
  • Power BI
  • SAP
  • Micros
  • Data Analytics
  • Microsoft outlook

Languages

Hindi
First Language
English
Proficient (C2)
C2
Marathi
Proficient (C2)
C2

Accomplishments

    · Won the Extra Miler Award for exceeding expectations in the current role in Feb 2024

    · Harmonized payroll and benefits programs for solar and wind businesses in March 2021

    · Ensured quality HR service delivery during the merger of ENGIE's offices in India. March 2022

Timeline

Assistant Manager – HR

ENGIE
01.2024 - Current

Senior Officer – HR

ENGIE
01.2017 - 12.2023

Officer – HR

ENGIE
02.2014 - 12.2016

Officer (MIS, Reporting and Operations)

Kenersys India Pvt. Ltd.
04.2011 - 01.2014

Bachelor’s Degree - BSc

Pune University

MBA - Human Resources Management

Symbiosis Distance Learning (SCDL)

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Najma Shaikh