Summary
Overview
Work History
Education
Skills
Accomplishments
Disclaimer
Timeline
Generic
Namita Joshi

Namita Joshi

Summary

A professional with 16 years of experience supporting senior executives. Exceptional ability to execute in a fast paced environment, customer needs and maximize business benefit. Possesses the highest degree of integrity, supported by a flawless record of maintaining confidentiality. Adaptable to changing situations, flexible about working time and running personal errands for executives. Proven strong leadership, work load prioritization and teamwork. Consummate professional dedicated to making the lives of busy executives easier.

Overview

16
16
years of professional experience

Work History

Manager to President & HR Head of AIM Region

Michelin India Private Limited
Pune
09.2023 - Current
  • Organizes and optimizes the Manager's time, ensuring all tasks are completed within deadlines (including professional trips, document handling, budget monitoring).
  • Works out the Entity annual calendar taking into account all the deadlines of the Group and of the Entity
  • Organizes meetings and seminars (logistics, participants and content), suggests pertinent agendas, collects all the necessary information from customers / internal partners, prepares the presentations with exactitude, takes part in the meetings as a member of the
    Management team, drafts and disseminates the minutes, and ensures the identified actions follow-up.
  • Consolidates and analyzes information necessary to the proper functioning of the entity, both internally and externally.
  • Initiates ad-hoc meetings according to identified needs and internal/external current topics
  • Manages priority, tackles emergencies while being very attentive to impacts and potential tensions to mitigate.
  • Anticipates needs/requests so as to contribute to the Group’s/Entity’s performance.
  • Collects and disseminates all necessary information to the activity of the assistants of the Management team (and even wider, to the executive assistant network)
  • Collects pertinent information from the Entity’s teams, internal partners and any other useful source so as to prepare all the elements necessary to the activity of the Manager.
  • Completes purchases and ensures by delegation a role of validation (Optional) in various fields (purchase tools/billings, travel, etc.)
  • Monitors the Entity’s budget. (Optional)

Senior Executive Assistant to Executive Vice President

Capgemini Information Technology Solution India
Pune
04.2022 - 09.2023
  • Acting as the point of contact among executives, employees, clients and other external partners
  • Arranging client visits and have handled more than 15 client visits in CG – Some action points, Blocking leaders calendars, Meeting room bookings, food arrangement, logistics, coordination with multiple stakeholder internal CG for an arrangements
  • Managing information flow in a timely and accurate manner
  • Managing executive’s complex calendars and set up meetings
  • Reminders to bosses on important meetings ahead of time
  • Make travel and accommodation arrangements
  • Take minutes during meetings
  • Complex reimbursement expenses on Concur
  • Working on complex travel plans with meetings across various time zones with Global Exec at client
  • Working with stake holder on weekly account review (taking minutes and actions) and following up with Team helping improve our position and improve KPI metrics
  • Complex travel arrangements with multiple changes (using experience to save Exec money by booking fully flex tickets early on) some plans changed over 6 times with flight and accommodation being changed on multiple occasions
  • Speaking with multiple clients and multiple EA using many techniques to secure meetings
  • Supporting a lot of changes in the organisations leadership and supporting them adapt into ways of working at Capgemini
  • Sometimes having to support execs outside work hours for flight changes, hotels when staying overnight after dinners or events (unplanned)
  • Booking taxis/ hotels for senior Execs and clients and look after them when they attend gin tasting, Golf, SIBOS, Spark, AWS reinvent, Dream force and others
  • Support NGTS meeting leaders while in office
  • Attending various meetings with partners and following through actions and key notes
  • Organising global interviews / meetings leveraging relationships and politeness skills
  • Working on visas / passport issue and multiple
  • Bring IT support while they are away / travelling sorting out laptop issues, phone issues and ordering headphones etc.

Senior Executive Assistant to Vice President and Center Head of Pune

Cognizant Technology Solution India
Pune
08.2014 - 04.2022
  • Provide executive-level administrative support to senior vice president and COO and team
  • Manage daily activities of the senior by providing informational support both internal and external
  • Logistics arrangements - Domestic and International
  • Visa related work from documentation to appointment
  • Timely update/apply for Visa
  • Arrange quarterly offshore/onsite event of leadership team in Chennai, Bangalore, Delhi
  • Administration/ Operations Management
  • Handling matters requiring coordinating all travel arrangements, prepare and distribute correspondence, prepare expense reports and put in the appropriate media called CONCUR
  • Manage emails of the SVP including acknowledging emails, drafting responses, organizing emails
  • Manage complex busy senior leadership diaries
  • Coordination and follow up of all client visits at our office and taking care of their travel arrangement & hotel booking
  • Maintaining important files, documents, confidential agreements and coordination with multi functions and departments
  • Ability to prepare and distribute meeting agendas, take detailed meeting minutes, proofread documents, reports and other materials
  • Create and edit documents, spreadsheets, and presentations as and when required
  • Prepare agenda for meetings and conferences.

Executive Assistant to Senior Director and Director

Johnson & Johnson Business knowledge Centre
Pune
08.2011 - 10.2014
  • Provide executive-level administrative support to Senior Director including two Directors and other executives
  • Manage daily activities of the senior by providing informational support both internal and external
  • Logistics arrangements - Domestic and International
  • Coordinating all travel arrangements, prepare and distribute correspondence, prepare expense reports and put in the appropriate media
  • To organize meetings and teleconferences including booking venues, arranging accommodation
  • Maintain Calendar and send meeting invites
  • Coordination and follow up of all client visits at our office and taking care of their travel arrangement & hotel booking
  • Preparing Power Point Presentation
  • Attend meetings in order to record minutes
  • Maintaining important files, documents, confidential agreements and coordination with multi functions and departments
  • Facilitation in senior level recruitments process
  • Organize monthly Team events, Team Meetings, Quarterly Town halls, Yearly family day events, theme days, and leadership offsite and birthday celebration for the team
  • Complete and submit expenses report in GXRS
  • Prepare agenda for meetings and conferences
  • Invoice and Billing: Manages processing of payment of Invoices presented by some outside vendors
  • Handling matters requiring discretion and confidentiality, including sensitive matters in a thoroughly professional manner.

Executive Assistant to Partner and Director

Deloitte Touche Tohmatsu India Private Limited
Gurgaon
11.2008 - 04.2011
  • Provide administrative support to Director (Sustainability Head - India) in a timely and courteous manner
  • Manage daily activities of the senior by providing informational support both internal and external
  • Incorporate /update the status of projects online (LAN) in the prescribed format, once in every fortnight, every month
  • Handle all the administration work of the team
  • Collaborate with regional/zonal managers on weekly postings for master reports
  • Logistic arrangement – Domestic and International
  • Arrange and coordinate periodic management meeting
  • Monitor MIS – Billing and Collection of the unit to ensure they remain thorough, accurate and up-to-date
  • Ensure collection against billing for all the existing projects
  • Facilitated Human Resources with recruitment processes
  • Prepared monthly budget reports and identify discrepancies, if any.

Education

High School -

S.S Children Academy, Moradabad CBSE Board

Higher Secondary -

S.S Children Academy, Moradabad CBSE Board

Bachelor’s Degree of Commerce -

Wilsonia Degree Collage, Moradabad

MBA in Business Administration and Human Resources Management -

Symbiosis distance learning program

Skills

  • Exceptional ability to execute in a fast-paced environment
  • Highest degree of integrity
  • Adaptable to changing situations
  • Flexible about working time
  • Strong leadership
  • Workload prioritization
  • Teamwork
  • Complex calendar management
  • Meeting organization and logistics
  • Information consolidation and analysis
  • Email management
  • Timely response to internal/external requests
  • Emergency management
  • Anticipating needs/requests
  • Information gathering and dissemination
  • Budget monitoring
  • Executive support
  • Information flow management
  • Complex reimbursement expenses
  • Travel and accommodation arrangements
  • Meeting minutes
  • Global travel coordination
  • Stakeholder coordination
  • Complex travel arrangements
  • Client communication and coordination
  • Leadership support
  • File and document management
  • Meeting agenda preparation
  • Administrative support
  • Visa-related work
  • Event organization
  • Operations management
  • Expense reports
  • Calendar management
  • Meeting coordination
  • Powerpoint presentation preparation
  • Minute taking
  • Recruitment support
  • Team event organization
  • Invoice and billing management
  • Discretion and confidentiality handling
  • Administrative work
  • MIS monitoring
  • MS Office proficiency

Accomplishments

  • Phenomenal performance feedback from each stakeholder on my work and dedication and have got “2” Out of 5 (1 is topmost) rating which is very rare to get within a year in Capgemini
  • Gold Award (Johnson &Johnson) - “For excellent and proactive support in 2013 across various events including Team Building CSR and FUZE Activities. Namita has been very meticulous and flawless in her execution”
  • Silver Award category on 12th August 2013 (Johnson &Johnson) - “For Seamless transition of travel desk support”
  • Promoted on 1st October 2017 (Cognizant) to Senior Executive Assistant

Disclaimer

I do hereby declare that all the information furnished above is true to the best of my knowledge and belief.

Timeline

Manager to President & HR Head of AIM Region

Michelin India Private Limited
09.2023 - Current

Senior Executive Assistant to Executive Vice President

Capgemini Information Technology Solution India
04.2022 - 09.2023

Senior Executive Assistant to Vice President and Center Head of Pune

Cognizant Technology Solution India
08.2014 - 04.2022

Executive Assistant to Senior Director and Director

Johnson & Johnson Business knowledge Centre
08.2011 - 10.2014

Executive Assistant to Partner and Director

Deloitte Touche Tohmatsu India Private Limited
11.2008 - 04.2011

High School -

S.S Children Academy, Moradabad CBSE Board

Higher Secondary -

S.S Children Academy, Moradabad CBSE Board

Bachelor’s Degree of Commerce -

Wilsonia Degree Collage, Moradabad

MBA in Business Administration and Human Resources Management -

Symbiosis distance learning program

Similar Profiles

CREATE PROFILE
Namita Joshi