Nandini Jyotibannad

• Facility operations setup for the new GCC.
• Lead facility and office administration across two locations, covering housekeeping, M&E, pantry/F&B, security, and relocation logistics.
• Manage the performance of a team of 11 support staff.
• End-to-end vendor management: vendor selection, negotiation, onboarding, POs/contracts, payments, and performance monitoring.
• Plan and execute corporate events such as Town Halls, Family Day, Sports Day, and CSR initiatives.
• Coordinate logistics for external product demos and exhibitions.
• Supervise security operations, badge access, employee shuttle services, parking, visitor management, and safety systems.
• Enhanced employee experience through improved workplace services, and proactive issue resolution.
• Cross-functional team collaboration for strategic decision-making and policy-making.
• Work extensively with Finance for budget approvals and expense reporting.
• Managed correspondence and communications for the GM office.
• Organized calendar meetings, and prepared agendas.
• Facilitated travel arrangements for the G.M.
• All types of supplies and inventory management.
• Work as a core team member for all the projects under GM and at the intuitive level. Ex-Annual Commercial Meeting -Chennai, Asia Executive Summit - Delhi, Leaning Experience Program - Bangkok.
• Work extensively with Finance for budget approvals and expense reporting.
• Hosted a high-profile leadership visit by preparing the briefing documents and setting up the best logistics.
• Negotiate and onboard top-level hotels for employees' stay and ODC.

Occupancy/Space Manager

• Lead occupancy and strategic planning for 6,000+ employees.
• Maintain floor layouts with occupancy mapping through workspace reservation software for each floor, for multiple locations. Update demand vs. supply reports regularly.
• Manage the hybrid work environment by day-to-day space allocation requirements, such as new hires, leadership promotions, and temporary cabin space allocation for visiting leadership teams.
• Single point of contact between Business Teams, HR teams, and the RE team for all kinds of space requirements, future planning, and collaboration to gather top-down headcount and growth projections.
• Drive space requirements, have conversations with leaders at all levels, and influence the recommendations derived from data.
• Aligning real estate strategy with business needs, in collaboration with key stakeholders, and maintaining an employee-centric approach.
• Develop reports to analyze head count vs. current space, HC vs. employee office visits, and space usage vs. hybrid space allotted trend for better optimization of space, and proactively plan and provide necessary directions for the team, and provide high-level insights to management.
• Develop and evaluate various data-driven space scenarios, and re-stack plans for upcoming office premises, and provide recommendations that align with real estate strategy and support organic growth.

Office and employee relocation project management.

• Flawless planning and execution of office and employee relocations between buildings.
• Setting up temporary teams, delegating responsibilities with clear explanations of execution plans, and expectations.
• Sourcing and onboarding relocation vendors for logistics support.
• Collaborating effectively with internal stakeholders for securing statutory approvals for STPI/SEZ compliance, cost center modifications, and building access, ensuring efficient project execution with minimal disruptions.

Accomplishments in Space.

• Implemented the Workspace Reservation Application to support a hybrid workspace.
• Led two major office relocation projects involving over 2,000 employees each.

CRE Finance Management.

• Work on CRE OPEX and CAPEX budget in partnership with Finance and CRE business teams. Reviewing financial reports to ensure expenses are booked under accurate GLs.
• PO management: requesting, paying, and closing/short closing. Built a centralized database.
• Monitoring accruals and provisions to ensure on-time actual invoice submission.
• Invoice processing, recording, and reporting.
• PO management: requesting, paying, and closing/short closing. Built a centralized database.
• Vendor Balance Management - ensuring vendors are paid up to date, and obtain NDC.
• Conduct a Budget vs. Expense performance review with each business vertical.
• Invoice submission process automation. Budget vs. Expense Reporting Template.

Accomplishments in Finance.

• Invoice submission process automation.
• Budget vs. Expense Reporting Template.

General Administration Activities.

• Supervising the housekeeping activities, monitoring H/K staff turnaround, and grooming.
• Mentoring HK executives before the deployment of the shift, and communicating the priorities of the day.
• Complete vendor management activities: vendor screening, onboarding, awarding business, and payments.
• Town hall meetings and events management, such as Family Day, CSR activities, and hosting the annual day event for employees completing 10 or more years, etc.
• Support leadership visits, and look after travel and F&B requirements, and office supplies management.
• Enhancing the employees’ experience by maintaining the café and pantry hygiene.

Accomplishment in General Office Administration.

Setting up a Facility operation in new office premises.

Food and Beverages.

• Work towards constantly improving food and beverage quality.
• Support corporate large team meeting F&B requirements.
• Work on today's F&B requirements by different teams.
• Work with vendors on compliance, quality, service, and SLA.
• Work with restaurants for corporate lunch and dinner packages.