NANDINI N
Summary
Aspiring to secure a challenging, responsible position that leverages abilities, experience, and inherent skills for impactful contributions to an organization and a fulfilling career. Detail-oriented Officer - H.R. & Admin with expertise in administrative coordination and stakeholder engagement. Delivered impactful contributions through effective diary management, correspondence handling, and event planning. Focused on optimising operational efficiencies and enhancing organisational effectiveness.
Overview
19
19
years of professional experience
Work History
Personal Secretary to Executive Director
East West Group of Institutions
Bangalore
02.2022 - 12.2022
- Screen and direct phone calls and distribute correspondences.
- Handle requests and queries appropriately.
- Manage diary and schedule meetings and appointments.
- Mail correspondences.
- Managed diary for senior executives, coordinating appointments and meetings to optimise schedules.
- Implemented filing systems for document management, improving office organisation.
- Assisted in the preparation of reports and documents, supporting decision-making processes.
- Took accurate and detailed notes at meetings covering agenda items, action points and proposals.
- Organised and facilitated board meetings, including preparing agendas, taking minutes, and following up on action points to support decision-making processes.
- Kept stationery and office supplies well stocked to meet operational need.
- Managed complex diaries, scheduled meetings, and coordinated travel arrangements to optimise their time efficiently.
- Drafted correspondence and prepared presentations on behalf of executives, maintaining a high level of confidentiality and professionalism.
- Developed and implemented filing systems, both electronic and paper-based, to improve office organisation and efficiency.
- Assisted with the recruitment process for the executive's team, from drafting job descriptions to organising interviews.
- Managed communication systems to enable smooth workplace connectivity.
Administrative Personnel
East West Group of Institutions
Bangalore
02.2021 - 01.2022
- Handling all the administrative work
- New Admissions
- Handling Online portal work
- Communication & Correspondence with the parents, students and Faculties.
- Managed complaints with calm, clear communication and problem-solving.
Officer - H.R. & Admin
INNOVA DIESEL GENERATORS PVT. LIMITED
Bangalore
01.2015 - 11.2019
- Recruitment & Selection: Conducting interviews, Sourcing, screening Candidates for various positions in the company, Scheduling interviews for short listed candidates, Handling Joining Formalities, Conducting Induction Programmes, Preparing and Issuing offer letters & appointment letters to the new joinees, Employee personal data verification & background checking, Filing, maintenance & documentation of employee's personal data, educational certificates & Professional (Experience & Relieving letter from previous company) certificates, Valid Personal ID & Residential proofs, Providing ID cards, Laptops, Systems, Visiting Cards, Mobile Corporate Connections, and Net Cards.
- Payroll Processing: Monitoring the Attendance of the employees, Maintaining Leave register, Annual Census, and Muster Roll, Filing & Checking of leave letters, leave balances, Comp-off slips for staff & workman, Preparation of monthly attendance sheet for processing salary, Ensuring salary advance & loans register of employees, Issuing salary slips to Employees every month, Attending the employee wage grievances.
- Statutory Compliances (PF, ESI, PT and PCB): ESIC on-line registration of employees in portal, Providing registered ESIC counter foils to employees, PF On-line registration of employees in portal, Filing Monthly returns and remittances of ESI & EPF and generating monthly challan as per law, Filing Half Yearly, Yearly Returns under Factories Act and renewal of license, amendments.
- Contract Labor Management: Making continuous follow up with contractor to fulfill the required manpower at shop floor, Ensuring that all the contractors comply with statutory requirements as principal employer, Verifying monthly attendance and salary sheets& ensuring payment in time, Making contract renewals as required under contract Labor Act.
- ISO Training: Arranging required Training for the personnel, Maintaining Training Records like Training Plan, Training Schedule, Training Evaluation, Training Attendance, Skill Matrix, Competency Matrix.
- Reviewed and updated operational procedures, ensuring alignment with current best practices and regulatory requirements.
- Conducted employee evaluations and reviews to identify and recommend areas for improvement.
- Monitored compliance with health and safety regulations, reducing workplace accidents and promoting a safe environment.
- Processed payroll transactions, administered employee benefits, and maintained accurate records for HR reporting requirements.
Jr. Admin. Officer (Marketing)
INNOVA DIESEL GENERATORS PVT. LIMITED
Bangalore
03.2013 - 12.2014
- Preparing Quotations.
- Communication & Correspondence with the Customers.
- Purchase Orders Preparations.
- Managed daily office operations, maintaining efficient workflow and meeting administrative deadlines.
- Handled daily office activities, including data entry and database auditing, maintaining smooth operations.
- Supervised junior administrative staff, providing training and guidance to improve performance.
Data Entry Operator
M.K. Technologies
Bangalore
03.2008 - 04.2010
- Organised files, faxed reports and scanned documents into document management system.
- Transferred data from paper formats into database systems to keep digital formats.
- Compared source documents to verify accuracy of data.
- Analysed incoming documents for data extraction, accurately entering pertinent information into the relevant databases.
- Typed documents with high accuracy, meeting company standards for quality and efficiency.
- Adapted quickly to changes in data entry software and practices, maintaining high levels of productivity during transitions.
- Learnt new transcription methods and techniques for use in typing company documents or correspondence.
Data Entry Operator
ISRO Radar Development Unit (ISRAD)/ ISRO
Bangalore
01.2005 - 01.2008
- Taking Dictations and preapring reports on the projects.
- Established excellent working relationships with management and administrative staff.
- Regularly generated and printed reports to monitor activity and changes.
- Managed confidential information with discretion, upholding data protection standards.
- Managing dairy of Director-ISRAD, scheduling meetings and coordinating travel arrangements to optimise time efficiency.
- Scanned and photocopied documents for office team members.
- Developed and implemented filing systems, both electronic and paper-based, to improve office organisation and efficiency.
Apprentice
ISRO SATELLITE CENTRE
Bangalore
01.2004 - 01.2005
Education
B.Com -
Bangalore University
01-2009
Apprenticeship Training -
ISRO Satellite Centre
Bangalore01-2005
Diploma in Commercial Practice - Kannada
Giridhar Ramanarayan Institution for Commercial Practice
01-2004
S.S.L.C. -
Seshadripuram Girl's High School
01-2000
Skills
- Correspondence handling
- Meeting organization
- Report preparation
- Administrative coordination
- Time management
- Office filing
- Customer communication
- Event planning
- Positive attitude
- Stakeholder engagement
Languages Known
English
Hindi
Kannada
Marathi
Tamil
Telugu
Custom
- Reading Books, Travelling
Timeline
Personal Secretary to Executive Director
East West Group of Institutions
02.2022 - 12.2022
Administrative Personnel
East West Group of Institutions
02.2021 - 01.2022
Officer - H.R. & Admin
INNOVA DIESEL GENERATORS PVT. LIMITED
01.2015 - 11.2019
Jr. Admin. Officer (Marketing)
INNOVA DIESEL GENERATORS PVT. LIMITED
03.2013 - 12.2014
Data Entry Operator
M.K. Technologies
03.2008 - 04.2010
Data Entry Operator
ISRO Radar Development Unit (ISRAD)/ ISRO
01.2005 - 01.2008
Apprentice
ISRO SATELLITE CENTRE
01.2004 - 01.2005
B.Com -
Bangalore University
Apprenticeship Training -
ISRO Satellite Centre
Diploma in Commercial Practice - Kannada
Giridhar Ramanarayan Institution for Commercial Practice
S.S.L.C. -
Seshadripuram Girl's High School