Senior Operation Executive
• Managed and maintained calendars for the COO, CEO, AVP-HR, and 15 senior executives, demonstrating a forward-planning approach to prevent scheduling conflicts and ensure smooth operations.
• Supported the AVP-HR with the onboarding and offboarding process. Assist with project management tasks, tracking deliverables, collaborating with stakeholders, and ensuring deadlines are met.
• Prepare presentations, reports, and meeting agendas, ensuring all materials are formatted and aligned with company standards. Raise purchase orders for supplies, business cards, and merchandise, overseeing the approval process.
• Provided comprehensive administrative support, ensuring all (HR , Vendor related) documentation (Digital filling) was systematically organized and readily accessible, and regularly updated relevant portals for management and employee use.
• Assisted with training management by sending invitations, confirming attendance, and handling pre-work and training sessions. P
• repare executive-level reports, presentations, and providing analytical insights that aid in strategic decision-making.
• Coordinate high-level meetings, including preparing agendas, taking minutes, and following up on action items.
• Managed incoming inquiries, calls, emails and communications on behalf of the executives, addressing issues and providing solutions when necessary.
• Acted as the primary point of contact for internal and external communications, handling correspondence with professionalism and efficiency.
• Organized and facilitated meetings and conferences, recorded minutes, and tracked action items.
• Supported senior management (CEO, AVP HR and COO) by preparing detailed reports and presentations.
• Coordinated comprehensive travel plans, including flight bookings, itinerary management, and logistics for domestic and international travel.
• Updated in-house travel portals with flight and visa details and maintained the travel sheet. Monitored and maintained budget allocations, expenses, and reimbursement trackers for C-level executive and senior executive.
• Processed travel expenses and reimbursements for the executive team and senior management group.
• Collaborate with internal teams and external vendors for stakeholder management, procurement, and vendor-related activities.
• Process and track executive expense reports, handling invoices, and ensuring adherence to company policies and procedures.
• Oversaw communication with external vendors, managing contracts, and processing invoice , and ensuring timely service delivery.
• Managed asset inventory, procurement of supplies and services, and other administrative support tasks.
• Handled the submission and processing of invoices, reimbursement tickets, and expense claims, ensuring adherence to company policies.