Hi, I’m
Naresh Kumar Gulli
Administration Executive
HYDERABAD,TELANGANA
Summary
Productive Administrative Executive with 10-year track record in Travel management, Vendor Management and Office Administration activities. An innovative Administrator with particular expertise in directing and enhancing administrative procedures and providing full support to ensure the delivery of an excellent staff & vendor satisfaction
Overview
10
years of professional experience
Work History
Imerys Ceramics India Pvt Ltd
Admin Executive
05.2021 - Current
Job overview
- Coordinating with all the employees for their Travel arrangements/Visa arrangements/Foreign Exchange/Hotel accommodation /Vehicle hire /Airport pick up & drop as and when required.
- Scheduled appointments and meetings, organized materials and prepared rooms.
- Updating of Attendance and leave records and providing input to the payroll team for processing the payroll.
- Negotiation & Finalization of vendor management and availing the Services.
- Led staff and vendors in providing high level of service for owner and guests.
- Coordinating with all the vendors for timely submission of invoice.
- Liaising with vendors on billing discrepancies
- Sharing the payment details with the vendor and maintaining related trackers.
- To manage the Facility management & office administration
- AMC tie up agreements with the Vendors
- Recruitment activities from End to End .Coordinate and schedule meetings as required with the managers and Work closely with multiple managers to schedule the Interviews
- Handling On boarding and off boarding process for all the New Joiner
- Probation letters/ Confirmation of Services of an employee
- To organize and deliver all the performance reporting (Training reports/HR Dashboard/Monthly Expenses) required to the Top management
- Event management
- Providing support to IT team as and when required
- EHS Activities/ Guest management/Telephones/Front Office Administration
- Directing and enhancing daily administrative operations
- Office Administration in carrying our Carpentry, Plumbing, and Civil related repair and maintenance work
- Supporting in handling Plants & Planters, Pest Control, Stationery, Events, Couriers, General purchases and more
- Coordinating with the Accounts team in timely payments of the Vendor’s
- Raising the Indent’s in ACCPAC as and when required
- Front Office administration
- Liaising with Govt officials as and when required.
- Delivered top-notch administrative support to office staff, promoting excellence in office operations..
- Planned and executed events for employees and clients and managed logistics and vendor relations.
- Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
Dodla Dairy Limited
Admin executive
11.2014 - 11.2020
Job overview
- Coordinating with all the Top management (Chairman/Directors/MD/CEO/HOD’s) Employees, Internal & External Auditors for processing their Travel Domestic & International Itineraries and visa processing
- Responsible for their travel accommodations for staff and out-of-town visitors, Hotel accommodations and transportation
- Booking Hotel accommodations and Arranging the Internal /External Meeting requirements for the Directors/MD/CEO/ Employees/Guest’s and Visitors hotels at abroad, Airport Pick up and Drops with coordination with travel agents for International Itineraries
- Interacting with Hotel Officials/Vendor Management related to Office Maintenance (Fire Extinguisher/AC's/CCTV/EPABX/Facade Cleaning/Horticulture/Access controls/Lift/Subscriptions to Associations/Generator/Vending Machine/PA System/Pest Control/Financial Administration/Cost Reduction etc negotiating on contacts, rates and advice on service improvement for best experience documentation and termination of the contracts
- Liaising with vendors to order and maintain inventory of office supplies and to obtain most cost-effective pricing
- Preparation of New Rental/Lease agreements for Shed/Sales Office/Products Office/Staff Rooms and renewals/vacating notice and recovery of Security Deposit
- Vehicle Hire /Fuel arrangements/Local Conveyance/Vehicle Insurance/keys Management for all Employee’s
- Ordering and maintaining office stationery/House Keeping items/Coffee Vending Machine and equipment
- Maintaining office supplies inventory by checking stock and ordering new supplies as needed
- Supervising day-to-day operations related to housekeeping, food services, courier services
- Handling HR Administration, HR Generalist/ Front Office administration, SAP Indent Raising for Stationary/House Keeping/Vehicle Insurance renewal/Seminar & Training Expenses/Coffee Vending machine/Office maintenance etc across Pan India and stock maintenance of Stationary/House Keeping/Coffee vending machine/general Items etc
- Asset Management and verification across Corporate office done on requirement basis
- Ensuring Corporate Credit Card spent is as process and timely submission of Bills
- Coordinating with Finance team for timely submission of bills and for timely payments
- Hospitality management Making proper arrangements related to seating, food and refreshments of guests / clients visiting office premises
- Making arrangements for new joiner's such as seating, sim card, desktop / laptop etc
- Handling Telephones across Pan India and issue of New Sim cards/de-activation, Monthly recovery and coordinating for Monthly payments on time
- Rapidly responding to and resolving any administrative problems
- Reducing the Maintenance cost and maintaining within the Budget
- Preparing MIS reports/Administration budget for the Financial Year and Budget Vs Actuals (Monthly, Quarterly etc)
Country Vacations
Admin Executive
01.2013 - 02.2014
Job overview
- Handling HR Administration, Monitoring Attendance, Payroll & Salary Administration
- Preparing the monthly Incentive report for Pan India branches & MIS Reports
- Overall co-ordination of Man power planning & Salary Increments
- Coordinating with Pan-India branches for administrative requirements
- Relieving procedures & Full & Final settlements
- Responsible for overall centralized HR Admin function
- Maintain accurate personnel files and records by keeping the HR database up to date
Education
OU PG College , Vikarabad
MBA from Human Resources Management
06.2012
Vasavi College of Engineering , Hyderabad
Bachelor of Engineering from Industrial Production
06.2008
Vignan Vidayalaya , Nizampet
Intermediate from MPC
05.2003
Jyothi Vidyalaya , BHEL R.C Puram
SSC from 10th Standard
06.1991 - 06.2001
Skills
- Administrative Operations
- Vendor Management
- Excellent interpersonal and communication skills
- Administrative Leadership
- Front Desk Management
- Facility Support
- Travel Arrangement Coordination
- Event Coordination
- Greeting Visitors
- Arrange Business Meetings
- New Employee Orientation
Singing Gospel songs, swimming and Playing Cricket
Very much interested in singing Gospel Songs in meetings. Right at the age of 4 I learned swimming and I love enjoying with water.
Timeline
Admin Executive
Imerys Ceramics India Pvt Ltd
05.2021 - Current
Admin executive
Dodla Dairy Limited
11.2014 - 11.2020
Admin Executive
Country Vacations
01.2013 - 02.2014
Jyothi Vidyalaya
SSC from 10th Standard
06.1991 - 06.2001
OU PG College
MBA from Human Resources Management
Vasavi College of Engineering
Bachelor of Engineering from Industrial Production
Vignan Vidayalaya
Intermediate from MPC
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