NAZIA HUSSAIN
Kalyan
Summary
Highly skilled and dedicated administrative professional with a proven track record of effectively managing office operations and supporting organizational goals for more than 15 years at Unilever. A reliable and resourceful administrator who thrives in fast-paced environments, consistently delivering results with a positive approach. Highly organized Executive Assistant with notable experience in managing complex calendars, coordinating international travel, and overseeing high-level meeting preparation. Strong administrative skills including proficiency in MS Office Suite.Proven ability to handle sensitive information with discretion and maintain confidentiality.
Overview
19
19
years of professional experience
Work History
Executive Assistant
Unilever International
07.2024 - Current
- Have been closely working with Leaders of different functions, Human Resources, Unilever International Employee.
- The role is that of an assistant for the NRA region, which consists of NALI (Levant, Iraq, Libya, Jordan, Palestine, etc.), METU (Arabia, Turkey), and Africa, Europe, and Singapore, supporting the business in this region.
- Complicated diary management – arrange meetings on a daily basis, both virtual and in person, and reschedule if needed. Screening, redirecting and responding to e-mails as appropriate. Book meeting rooms.
- Organization of international and local travel, including preparations of itineraries, visa applications, together with the management of out-of-office requirements Organizing local and international meetings on site or offsite, including coordination of country visits and LT meetings.
- Maintain and update filing systems, databases, and records.
- Processing expenses and invoices using relevant systems.
- Facilitate internal communication within the management team and across departments
- Assist in organizing and coordinating events, conferences, and meetings
- Handle purchase orders, invoicing, and manage expense reports for all UAE contractors.
- Assist in the coordination of visa processes for international travel or assignments
- Serve as a point of contact for general HR-related queries from employees.
- Plan and coordinate company events, conferences, and meetings.
- Collaborate with internal teams and external vendors to ensure successful event execution.
Secretary – Category Head
Hindustan Unilever Limited
11.2016 - Current
- Administrative Support: Provide comprehensive administrative support to the Category Head, including managing calendars, scheduling appointments, and organizing meetings and conferences
- Communication Management: Handle incoming and outgoing communications, including phone calls, emails, and correspondence
- Screen and prioritize messages, draft responses, and ensure timely and accurate communication within the organization and external stakeholders
- Information Management: Maintain and organize executive files, records, and documents
- Gather data, and prepare MIS data like daily sales and other reports, monthly trackers, etc
- Handle confidential and sensitive information with discretion
- Meeting and Event Coordination: Plan, schedule, and coordinate meetings, conferences, and special events
- Prepare meeting agendas, materials, and presentations
- Take meeting minutes, distribute action items, and follow up on deadlines
- Travel Arrangements: Arrange complex travel itineraries, including flights, accommodations, ground transportation, and visas
- Process all the expenses and follow ups for timely payments including medical and other reimbursements
- Time and Priority Management: Prioritize tasks, and proactively identify conflicts or potential scheduling issues
- Ensure that appointments, deadlines, and commitments are effectively managed
MIS – CM Team West Branch
Hindustan Unilever Limited
01.2015 - 01.2016
- Sending daily secondary and primary reports to all CCM and ASM
- Sending Launch tracker, DSR, Channel tracker, maintaining Black book
- Preparing launch buildups for new launches
- Outlet transfer, target setting for clusters, market share and penetration
- FRC data working, Monthly/Adhoc MIS reports for managers and field staff
- OPS publishing in central unify at branch level
Secretary to Area Sales Manager
Hindustan Unilever Limited
01.2008 - 01.2015
- Established strong coordination between the FF and Branch Operations team which has helped resolve queries related to their salaries and travel expenses
- Resolving RS queries like resuming RS in case of bouncing, settlement of resigned RS, claims of RS
- Sending secondary data to team as and when required, resolving lever care tickets
- Publishing Area targets, Stock correction, TSO master updating in unify, monthly scheme publishing
Branch Accountant
Jalaram Agency
01.2006 - 01.2008
- Started working as accountant with RS Jalaram Agency
- Redistribution Stockist for Water Pure it in 2008
- Conducting interviews recruiting and training Branch Accountants
- Maintaining their attendance records, Salaries, and increments
- Auditing stocks, cash and banking transactions
- Preparing monthly reports of stock sales, expenses, and claims
- Maintaining basic facilities of branch like electric and telephone connections, getting and renewing licenses and lease contracts etc
Education
Bachelor of Commerce -
University of Mumbai
04-2000
Skills
- Technology Proficiency
- Travel Management
- Communication Management
- Information Management
- Meeting & Event Coordination
- Time & Priority Management
- Requisition processing
- Attention to Detail
- Data Privacy
- Overall Office Management
Hobbies and Interests
- Singing & Listening to Music
- Handicraft Works
Disclaimer
I hereby declare that the above details provided by me are true to my knowledge.
Languages
- English, Read, Write & Speak
- Hindi, Read, Write & Speak
- Marathi, Read, Write & Speak
Personal Information
- Date of Birth: 10/11/78
- Marital Status: Single
Timeline
Executive Assistant
Unilever International
07.2024 - Current
Secretary – Category Head
Hindustan Unilever Limited
11.2016 - Current
MIS – CM Team West Branch
Hindustan Unilever Limited
01.2015 - 01.2016
Secretary to Area Sales Manager
Hindustan Unilever Limited
01.2008 - 01.2015
Branch Accountant
Jalaram Agency
01.2006 - 01.2008
Bachelor of Commerce -
University of Mumbai
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