Neeta Rajput
Executive Assistant & Logistic Coordinator
Summary
Dynamic and detail-oriented Executive Assistant with over 8 years of experience delivering high-level administrative and executive support. Proven expertise in managing complex calendars, coordinating travel logistics, and handling sensitive documents while facilitating effective communication among diverse stakeholders. Proficient in MS Office, project coordination, and expense reporting, ensuring streamlined operations and enhanced productivity. Committed to maintaining confidentiality and driving operational efficiency in fast-paced environments.
Work History
Executive Assistant / Office Coordinator
BASF India Ltd
11.2023
- Manage executive calendars, schedule meetings, and coordinate with internal/external stakeholders.
- Prepare meeting materials, take minutes, and ensure follow-ups on action items.
- Organize complex travel arrangements including flights, hotels, and detailed itineraries.
- Act as a liaison between the executive and departments, clients, and vendors.
- Prepare and maintain confidential reports, documents, and filing systems.
- Monitor budget-related expenditures and process invoices, purchase orders, and reimbursements.
- Coordinate small events, conferences, and executive participation in networking forums.
- Assist in preparing reports, summaries, and presentations for board meetings.
Executive Assistant & Logistic Cordinator
BASF Chemical
11.2023 - Current
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Handled confidential and sensitive information with discretion and tact.
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Coordinated events for staff members, promoting team-building activities and boosting morale within the workplace.
- Organized and coordinated conferences and monthly meetings.
- Provided professional administrative support during board meetings, including agenda preparation and minute-taking duties.
- Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations.
- Delivered exceptional organizational support enabling executive focus on high-level strategic initiatives fostering company growth.
- Ensured smooth daily operations through consistent maintenance of office equipment, troubleshooting issues when necessary.
- Supported executives in decision-making processes by conducting research and presenting findings in clear formats.
- Used advanced software to prepare documents, reports, and presentations.
- Answered high volume of phone calls and email inquiries.
- Enhanced productivity by organizing travel arrangements and coordinating accommodations for executives.
- Contributed to budget management by monitoring expenses and providing detailed expenditure reports regularly.
- Screened calls and emails and responded accordingly to support executive correspondence.
- Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
- Proactively identified areas requiring attention or improvement aligning priorities effectively in line with executive preferences.
- Facilitated training and onboarding for incoming office staff.
- Improved office efficiency by implementing new filing systems and document management processes.
- Assisted in the development of company policies and procedures, contributing to a more organized work environment.
- Developed strong relationships with vendors leading to improved contract terms resulting in cost savings for the company.
- Handled payroll processing tasks accurately while maintaining strict adherence to deadlines for timely payments.
- Improved team communication and collaboration through coordination of weekly meetings and distribution of agendas.
- Maintained strict confidentiality of sensitive information, upholding company's privacy policies and ethical standards.
- Facilitated onboarding of new employees, ensuring smooth transition into company culture and workflow.
- Supported HR activities, facilitating hiring process by scheduling interviews and liaising with candidates.
- Improved document management and accessibility with creation of centralized digital repository.
- Coordinated international travel arrangements, ensuring seamless logistics for executives attending global conferences.
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
- Coordinated events and worked on ad hoc projects.
- Streamlined operations and prioritized tasks, allowing senior staff to increase productivity.
Executive Assistant for EHS Manager / Logistic Executive
BASF, Agricultural Research center
11.2023 - Current
- Manage executive calendars, schedule meetings, and coordinate with internal/external stakeholders.
- Prepare meeting materials, take minutes, and ensure follow-ups on action items.
- Organize complex travel arrangements including flights, hotels, and detailed itineraries.
- Act as a liaison between the executive and departments, clients, and vendors.
- Prepare and maintain confidential reports, documents, and filing systems.
- Monitor budget-related expenditures and process invoices, purchase orders, and reimbursements.
- Coordinate small events, conferences, and executive participation in networking forums.
- Assist in preparing reports, summaries, and presentations for board meetings.
Administrative Assistant
Enertech Ups
07.2016 - 02.2017
- Provided full administrative support to senior leadership including travel, scheduling, and internal communications.
- Maintained executive records, handled sensitive information, and managed office documentation.
- Supported departmental projects through coordination, research, and report preparation.
- Managed supply inventory and vendor communication ensuring cost-efficiency and compliance.
Education
PGDM in HR & Administration - Human Resources Management
04.2001 -
Commerce
04.2001 -
Year of Graduation
Skills
Time management for executives
Certification
Certificate in Advanced MS Office Tools
Professional Traits
- Result-driven and improvement-oriented
- Strong networking and liaison skills
- High level of discretion and integrity
- Methodical, persistent, and deadline-focused
- Excellent written and verbal communication