NEETA SHUKLA
Badlapur
Summary
Accomplished Executive Assistant with a proven track record at Apollo India, adept in logistics and schedule management, and known for exceptional administrative support. Demonstrates a keen ability to manage complex schedules and coordinate travel logistics, ensuring efficiency. Excels in maintaining confidentiality and fostering positive vendor and client relations through effective communication.
Overview
19
19
years of professional experience
Work History
Executive Assistant to the Principal
Apollo India
Mumbai
10.2023 - Current
- Administrative Support: Efficiently managed day-to-day operations of the executive office, including scheduling, calendar management, and handling phone and email correspondence
- Travel Coordination: Arranged domestic and international travel logistics, including flights, hotel accommodations, ground transportation, and itineraries, ensuring all details were seamlessly executed
- Meeting Coordination: Organized executive meetings, conference calls, and presentations, ensuring agendas were prepared, materials were distributed, and all necessary equipment was available
- Took meeting minutes and followed up on action items
- Document Management: Drafted, proofread, and edited internal and external communications, including reports, presentations, and memos
- Ensured proper filing and organization of sensitive documents
- Confidentiality & Discretion: Maintained strict confidentiality regarding executive and company information, handling sensitive matters with tact and professionalism
- Vendor and Client Relations: Acted as a liaison between executives, clients, and external vendors, maintaining positive relationships and ensuring smooth communication
- Expense Management: Processed and reconciled expense reports, and tracked budgets for executive-related expenses, ensuring accuracy and compliance with company policies in concur.
- Event Planning: Assisted in organizing corporate events, meetings, and team-building activities, managing logistics, invitations, and on-site coordination
- Office Management: Managed office supplies, equipment, and services, ensuring the office environment was well-maintained and efficient
- Communication & Liaison: Acted as a point of contact between executives and internal/external stakeholders, relaying information, coordinating requests, and managing relationships
Executive Assistant Cum Admin
HIKAL LTD
Mumbai
11.2019 - 04.2023
- Joined as Administrative office assistant for MD & Chairman's office
- Assisting MD office and Senior management
- Assisting office and MD family for miscellaneous administration task
- Arranging corporate events to take place outside of the workplace and staff appreciation events
- Reminding & updating birthday & anniversary wishes to MD for senior management staff
- Vouchers and credit card bills timely submitted with all receipts and approvals
- Arranging travel for pan India staff domestic and international travel
- Schedule meetings/appointments and manage travel itineraries including travel/cab booking
- Passport renewal, visa, forex and travel insurance arranged
- Set up meetings, & appointments booking conference rooms and providing information to relevant parties
- Arranging conference and meetings
- Actively participating in CSR activities
Admin – Sr. Executive
OMRON Automation Pvt Ltd
01.2013 - 11.2019
Front Desk Officer
BMI Pvt Ltd
06.2010 - 01.2013
Front Desk Executive
InfoTech Ltd
09.2008 - 05.2010
Front Desk Executive
CMS computers Pvt Ltd
05.2006 - 07.2007
Education
Bachelor of Arts - Philosophy
SIES College of Arts & Commerce
03.2008
HSC -
SIES College of Arts & Commerce
03.2005
SSC -
Karthika High School
01.2003
Skills
- Expense reporting in Concur
- Logistics and schedule management
- Calendar management
- Meeting planning
- Administrative support
- CSR Participation
Timeline
Executive Assistant to the Principal
Apollo India
10.2023 - Current
Executive Assistant Cum Admin
HIKAL LTD
11.2019 - 04.2023
Admin – Sr. Executive
OMRON Automation Pvt Ltd
01.2013 - 11.2019
Front Desk Officer
BMI Pvt Ltd
06.2010 - 01.2013
Front Desk Executive
InfoTech Ltd
09.2008 - 05.2010
Front Desk Executive
CMS computers Pvt Ltd
05.2006 - 07.2007
Bachelor of Arts - Philosophy
SIES College of Arts & Commerce
HSC -
SIES College of Arts & Commerce
SSC -
Karthika High School
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