Neha S

Key Responsibilities Include

Corporate Travel Management
Assisting employees in preparation of documents for visa interview - (Invite letter, Cover letter, Company briefing letter, Company name change letter, Company pan card, Incorporation certificate, AOA, MOA).
Booking air tickets, accommodation and taxi for employees who is traveling to UK,US,AUSTRALIA etc., using travel agent.
Analyzing the best price and best itinerary and selecting the best options for air ticket booking and suggesting to higher management for approvals.
Preparing travel budget.
Preparing BV letter for forex card.
Verifying all the travel related invoice and processing for payments to finance team.

Assisting International Stakeholders During Client Visits
Travel and Accommodation Arrangements: Coordinate travel logistics, including flights, visas, and transportation.
Book accommodation and ensure it's suitable for the client's needs.
Meeting Coordination: Schedule and organize meetings with relevant teams and executives.
Prepare meeting agendas and other necessary documents.
Logistics and Itinerary Management: Create and manage a detailed itinerary, including meetings, site visits, and leisure activities.
Arrange for transportation between meetings and events.
Communication and Liaison: Act as the primary point of contact between the client and internal teams.
Ensure smooth communication and address any concerns or queries.
Hospitality: Organize welcome events, dinners, or social activities to foster good relations.
On-Site Support: Be available for any on-site assistance during their stay. Handle any last-minute requests or changes to the schedule.

Corporate Event/Conference Management
Event Planning and Coordination: Develop detailed event plans, timelines, and schedules.
Coordinate with vendors, venues, and service providers to secure necessary resources.
Budget Management: Prepare and manage event budgets, ensuring all expenses are tracked and within limits.
Venue and Logistics Management: Select and book suitable venues for events, ensuring they meet the required specifications.
Oversee logistical arrangements, including transportation, seating.
On-Site Event Execution: Oversee the event setup, ensuring everything runs smoothly on the day.
Handle last-minute changes, troubleshooting, and ensuring all stakeholders are informed.
Vendor and Supplier Coordination: Liaise with caterers, decorators, and other service providers to ensure timely delivery and quality service.
Monitor vendor performance and address any issues promptly.

Assisting HR in employee onboarding
Facilitate the creation and issuance of access and ID cards for new joiners, ensuring timely and secure access to company facilities and systems.
Arrange and coordinate accommodation for employees undergoing relocation.
Distribute welcome kits to new employees, including company-branded items and essential materials, to extend a cordial reception and support their initial transition.

Admin responsibilities
Managed a diverse portfolio of vendors, ensuring timely delivery of products and services within budget constraints.
Streamlined vendor management processes by implementing efficient record-keeping and tracking systems.
Reduced procurement costs with thorough market research and strategic negotiations.
Organized and maintained vendor records in accordance with corporate guidelines.
Created and updated regular inventory reports and records.
Enhanced inventory accuracy by conducting regular audits and implementing efficient tracking systems.
Conduct regular checks and maintain adequate stock levels of office supplies and equipment to ensure seamless operations and prevent disruptions.