Neha Thakur

PROFESSIONAL EXPERIENCE HR Executive

Funds-Axis Limited | Belfast | Jan 2021 – Present

• Recruitment & Onboarding:
  Transitioned from a recruitment coordination role to handling the complete recruitment cycle—including identifying staffing needs, drafting job descriptions, sourcing candidates, conducting interviews, preparing offer letters, and managing onboarding documentation.
• HR Administration & Employee Data Management:
  Responsible for maintaining accurate and up-to-date employee records in BambooHR. Supports all HR documentation processes such as updating personal files, employment letters, and managing changes in employee status.
• Onboarding to Offboarding Process:
  Manages the full employee lifecycle including orientation, induction, record setup, clearance process, exit interviews, and offboarding documentation to ensure compliance and smooth transitions.
• HR Software & Reporting:
  Proficient in BambooHR for maintaining HRIS records. Prepares HR reports, monthly dashboards, and supports audit teams with required data. Creates Excel-based reports for employee leaves, attendance, and other workforce analytics.
• ISO, Insurance & Compliance:
  Coordinates ISO 9001 documentation, ensures timely updates for employee insurance policies, and handles the ECNI annual monitoring returns for UK staff, ensuring compliance with all regulatory guidelines.
• Corporate Branding & Charity Initiatives:
  Leads corporate social responsibility activities including charity drives, community engagement, and internal branding events. Organizes vouchers, gifts, and internal recognition campaigns.
• Employee Engagement:
  Plans and executes employee engagement activities, prepares the annual calendar, coordinates events, townhalls, and offsite meetings. Also responsible for sending group birthday wishes and managing holiday communication.
• Policy and Document Management:
  Drafts, updates, and maintains HR policies, SOPs, and job descriptions in line with business and compliance requirements.
• Leave Management & Payroll Support:
  Tracks sick leave, calculates leave balances, and supports payroll with accurate data for processing. Assists in preparing documentation during payroll audits.
• IT & Asset Coordination:
  Maintains the asset register including allocation and recovery of laptops and other devices. Coordinates with IT support to resolve employee laptop and hardware-related issues.
• Operational Support:
  Manages logistics and maintenance of the coworking space, ensuring operational readiness for hybrid and remote employees. Coordinates MS surveys and follows up on action items.

• Job Role Definition & Collaboration:
  Worked closely with technical and department panels to understand business needs and define appropriate job roles, responsibilities, and specifications to support team structures and growth plans.
• Talent Sourcing & Screening:
  Utilized various sourcing channels including job portals, professional networks, and internal referrals to identify and attract suitable candidates. Effectively screened CVs and shortlisted profiles based on job requirements and company culture fit.
• Interview & Selection Coordination:
  Scheduled and coordinated interviews with hiring managers and departmental heads, ensuring seamless communication and timely feedback throughout the hiring process.
• Offer Management & Documentation:
  Drafted and issued offer letters, employment contracts, and job descriptions in alignment with internal policies and compliance requirements. Ensured proper onboarding documentation and record setup post-offer acceptance.
• Employee File & Record Management:
  Revamped the employee documentation system by organizing digital and physical files for easy retrieval, enhanced confidentiality, and audit-readiness.
• Performance Evaluation & Feedback:
  Conducted structured performance evaluation cycles, tracked feedback, and supported managers in providing constructive development discussions.
• Performance Review Implementation:
  Played a key role in rolling out a new performance review framework.
• Payroll Processing Oversight:
  Collaborated with the payroll team to ensure timely and accurate payroll execution. Verified input data such as attendance, leave balances, and new joiner/resignation details while meeting internal deadlines and ensuring data compliance.