Nidhi R. Pandya

Summary

A dynamic HR and ADMIN professional with progressive experience in recruitment, administration, MIS reporting, and end-to-end HR processes seeks a challenging role as HR Manager or Head of Administration in a reputed organization.

Overview

8

years of professional experience

3

Languages

Work History

Head of Administration department

Safal Hospitality and Maintenance

08.2025 - Current

Roles and Responsibilities
Email Communication: Sorting, prioritizing, and responding to emails on behalf of teams or executives.
Verifying and processing vendor invoices for payment.
Tracking expenses and ensuring they align with budgets.
Assisting with procurement by raising purchase orders (POs) and liaising with suppliers.
Visitor Management: Greeting guests, managing sign-ins, and coordinating with staff for appointments.
Maintaining both digital and physical filing systems for easy retrieval.
Ensuring documents are properly labelled, stored, and archived as needed.
Handling confidential information with discretion and compliance with data protection policies.
Coordinating appointments, meetings, and travel arrangements for staff.
Managing conference room bookings and resolving scheduling conflicts.
Overseeing office supplies and ensuring necessary materials are stocked.
Sending out meeting invites, agendas, and reminders to participants.
Setting up meeting rooms with required equipment (projectors, video calls, etc.).
Recording meeting minutes, summarizing key points, and distributing follow-up action items.

Operation Head HR/Administrative Coordinator

Zinxer Inc. PVT LTD

Ahmedabad, Gujarat

02.2024 - 08.2025

Coordinate with HR for employee engagement programs and event planning.Source potential candidates through online channels (e.g., social platforms and professional networks)
Plan interview and selection procedures, including screening calls, assessments and in-person interviews
Sourcing through multiple job portals like Naukri and LinkedIn
Joining formalities and exit formalities
Supervise and mentor the admin team (reception, office assistants, housekeeping, etc.).
Handle onboarding logistics for new employees (seating, ID cards, IT setup).o Lead and motivate the admin team with empathy and clarity.
Ensure proper maintenance of office space, equipment, and infrastructure.Management (security, housekeeping, pantry, courier, etc.).
Manage office relocations, expansions, or renovations when needed
Implement and monitor health, safety, and security protocols in the workplace.Negotiate contracts and service agreements with third-party vendors.
Monitor quality of services and ensure timely renewals/payments.
Documents verification
Monitoring for joining circular and Birthday wishes.
MIS Reporting and Maintain Records

Assistant Officer (HR)

SANGHI CEMENT INDUSTRIES LTD [ HO ]

07.2022 - 02.2024

Roles and Responsibilities
Sourcing through multiple job portals like Naukri.com and LinkedIn
Joining formalities and exit formalities
Making attendance sheet and report to MD
Full and final process of candidates.
Documents cross verification
Monitoring for joining circular and Birthday wishes.
Coordinate with hiring managers to identify staffing needs
Determine selection criteria
Source potential candidates through online channels (e.g., social platforms and professional networks)
Plan interview and selection procedures, including screening calls, assessments and in-person interviews
MIS Reporting
Maintain Records / Day to Day Progress Report
Conduction Induction

Executive (HR)

VARMA CONSTRUCTION

12.2017 - 06.2022

Roles and Responsibilities
MIS Reporting
Coordination with Govt. Sector Banks and authorities
New Recruitment: Screening, Telephonic, Personal/Video, Tests & selection process, Finalizing & Negotiation, Joining
Cross verification of New Employee (Previous Employers, Residing Address, Phone NOs, and Family Members Nos.
Induction & Joining Formalities
Office Management
Site day to day coordination
Preparing Site report and review with Director
Coordinate with vendors
Conduct training of back-office staff
To Check All profile (Justification of Profile, Responsibilities, Duties): Reception, Peon, Office Boys
Maintain Records / Day to Day Progress Report
Scheduling, Appointment of meetings
Documentation
Properly perform a routine activity

Education

Bachelor of Computer Application -

North Gujarat University, Gujrat, India

01-2017

Board/University: North Gujarat University
GPA: 8.33 / 10

H.S.C -

GSEB

01-2014

Board/University: GSEB
GPA: 60.00 %

S.S.C -

GSEB

01-2012

Board: GSEB
GPA: 86.00 %

Skills

Excellent knowledge of communication for clear and effective interaction

Excellent in MIS Reporting

Expert in computer knowledge of MS OFFICE

Clerical work

Interview process line-up

Time management and documentation

Create, Monitor, Review, Follow-up for recruitment

Coordination with higher management

Source potential candidates through online channels

Organizational leadership

Document management

Additional Information

Computer knowledge

M S OFFICE
Net browser
CCC (Certificate)
Power point (PPT)
Pivot table

Timeline

Head of Administration department - Safal Hospitality and Maintenance

08.2025 - Current

Operation Head HR/Administrative Coordinator - Zinxer Inc. PVT LTD

02.2024 - 08.2025

Assistant Officer (HR) - SANGHI CEMENT INDUSTRIES LTD [ HO ]

07.2022 - 02.2024

Executive (HR) - VARMA CONSTRUCTION

12.2017 - 06.2022

North Gujarat University - Bachelor of Computer Application,

GSEB - H.S.C,

GSEB - S.S.C,