Nikita Ann Gaulbert
Senior Executive Assisstant
Cochin,KL
Summary
Experienced in providing exceptional organizational support. Personable and detail-oriented professional with a strong ability to multitask effectively. Proficient in managing calendars and handling correspondence. Well-versed in various Mirocosft office softwares and project management tools. Commitment lies in enhancing productivity and streamlining administrative processes to support the achievement of organizational goals.
Overview
7
7
years of professional experience
3
3
years of post-secondary education
Work History
Executive Assistant - Senior Associate
EY
India
09.2019 - Current
- Administrative support for EY senior leadership in EY.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Experienced in Microsoft Office such as Excel, Word, PowerPoint & Outlook.
- Experience with confidential and sensitive documentation, maintain the utmost discretion for sensitive business matters, and correspondence
- Assisting in coordinating activities across the organization, events, conferences, F2Fs, etc. plans and organizes meetings and offsite, prepares agendas and coordinates all logistics.
- Performs various administrative, organizational, financial, operational, and project related activities in support of executive level staff.
- Helps prepare for meetings and accurately records minutes from the meetings.
- Have great attention to detail and strong calendar management skills, with shifting priorities and deadlines, booking domestic/international travel, managing travel details and expenses.
- Preparing detailed itineraries and also possess organizational, time management, and multi-tasking skills.
- Arranging or coordinating travel arrangements and assisting with itineraries and visa/passport procedures.
- Preparing and tracking expense reports for reimbursement that follow outlined policies.
- Act as a point of contact for other departments and external suppliers, handling confidential information as necessary.
- Prepared reports, presentations, agendas, minutes, and other documents as needed by the executive staff.
- Researched and prepared information for presentations to stakeholders.
- Monitored incoming emails and responded accordingly in a timely manner.
- Demonstrated strong problem-solving skills, organizational, time management, and multi-tasking skills resolving issues efficiently and effectively.
- I have also been part of client projects to build responsiveness into existing operations and help define new operational strategies.
- I have facilitated SAP Concur travel and expense training for the pilot batch in EY Argentina.
- I am also an active member of the Diversity, Equity & Inclusion (DE&I) Core team.
- Part of EAotFuture VirtualAssistant team.
- Ensured smooth daily operations through consistent maintenance of office equipment, troubleshooting issues when necessary.
Sales Executive
Abad Builders Pvt Ltd.
08.2018 - 08.2019
- Identifying and researching potential clients.
- Developing and implementing prospecting strategies (e.g., cold calling, networking, social media). Generating leads through various channels.
Education
Bachelor of Arts - Economics
St. Albert's College
Kochi, India 06.2015 - 06.2018
Skills
SAP Concur
Advanced Microsoft Office suite
Calendar Management
Travel Management
Travel Reservations
Office management
Information confidentiality
Mail management
Interpersonal communication
Expense reporting
Meticulous attention to detail
Database management
Strong problem solver
Risk management
Advanced MS office suite
Project oversight
Phone etiquette
Presentation development
Extensive vocabulary
Awards
- GDS User Recognition, EY
- Spot Award, EY
Timeline
Executive Assistant - Senior Associate
EY
09.2019 - Current
Sales Executive
Abad Builders Pvt Ltd.
08.2018 - 08.2019
Bachelor of Arts - Economics
St. Albert's College
06.2015 - 06.2018