Nikita Ann Gaulbert
Senior Executive Assisstant
Cochin,KL
Summary
Experienced in providing exceptional organizational support. Personable and detail-oriented professional with a strong ability to multitask effectively. Proficient in managing calendars and handling correspondence. Well-versed in various Mirocosft office softwares and project management tools. Commitment lies in enhancing productivity and streamlining administrative processes to support the achievement of organizational goals.
Overview
7
7
years of professional experience
3
3
years of post-secondary education
Work History
Executive Assistant - Senior Associate
EY
09.2019 - Current
- Administrative support for EY senior leadership in EY.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Experienced in Microsoft Office such as Excel, Word, PowerPoint & Outlook.
- Experience with confidential and sensitive documentation, maintain the utmost discretion for sensitive business matters, and correspondence
- Assisting in coordinating activities across the organization, events, conferences, F2Fs, etc. plans and organizes meetings and offsite, prepares agendas and coordinates all logistics.
- Performs various administrative, organizational, financial, operational, and project related activities in support of executive level staff.
- Helps prepare for meetings and accurately records minutes from the meetings.
- Have great attention to detail and strong calendar management skills, with shifting priorities and deadlines, booking domestic/international travel, managing travel details and expenses.
- Preparing detailed itineraries and also possess organizational, time management, and multi-tasking skills.
- Arranging or coordinating travel arrangements and assisting with itineraries and visa/passport procedures.
- Preparing and tracking expense reports for reimbursement that follow outlined policies.
- Act as a point of contact for other departments and external suppliers, handling confidential information as necessary.
- Prepared reports, presentations, agendas, minutes, and other documents as needed by the executive staff.
- Researched and prepared information for presentations to stakeholders.
- Monitored incoming emails and responded accordingly in a timely manner.
- Demonstrated strong problem-solving skills, organizational, time management, and multi-tasking skills resolving issues efficiently and effectively.
- I have also been part of client projects to build responsiveness into existing operations and help define new operational strategies.
- I have facilitated SAP Concur travel and expense training for the pilot batch in EY Argentina.
- I am also an active member of the Diversity, Equity & Inclusion (DE&I) Core team.
- Part of EAotFuture VirtualAssistant team.
- Ensured smooth daily operations through consistent maintenance of office equipment, troubleshooting issues when necessary.
Sales Executive
Abad Builders Pvt Ltd.
08.2018 - 08.2019
- Identifying and researching potential clients.
- Developing and implementing prospecting strategies (e.g., cold calling, networking, social media). Generating leads through various channels.
Education
Bachelor of Arts - Economics
St. Albert's College
Kochi, India 06.2015 - 06.2018
Skills
SAP Concur
Awards
- GDS User Recognition, EY
- Spot Award, EY
Timeline
Executive Assistant - Senior Associate
EY
09.2019 - Current
Sales Executive
Abad Builders Pvt Ltd.
08.2018 - 08.2019
Bachelor of Arts - Economics
St. Albert's College
06.2015 - 06.2018
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