Nikita Ann Gaulbert
Kochi
Summary
Highly organized and efficient executive assistant with experience in private-sector administrative support. Skilled in managing complex schedules, coordinating executive meetings, and improving office workflows to enhance productivity. Successful in supporting multiple stakeholders simultaneously, and known for maintaining discretion with confidential information, and effectively supporting senior executives by reducing their administrative burden.
Overview
7
7
years of professional experience
Work History
Executive Assistant
Ernst & Young
Kochi
09.2019 - Current
- Prepared reports, presentations, agendas, minutes, and other documents as needed by the executive staff.
- Managed and tracked expenses to meet company budget requirements.
- Working closely with the stakeholders in scheduling and organizing the meeting or conference call.
- Build and maintain exceptional, strong relationships with internal clients and stakeholders.
- Maintained company confidence and protected business operations by keeping sensitive information confidential.
- Administer expense reports, and ensure prompt reconciliation.
- Managed all aspects of catering needs and others for special events hosted by the stakeholder.
- Facilitated communications by forwarding emails, transferring calls and filing documents.
- Compiled meeting agendas and supportive materials ahead of meetings.
- Filtered important calls and spam calls to help executives prioritize specific clients and expedite daily operations.
- Made travel arrangements to provide executives seamless and travel policy-approved business trips.
- Organized and managed complex calendar of appointments, meetings, and travel arrangements for executive team.
- Set up meeting and event logistics for senior management and updated calendars.
- Facilitated communication between senior management and staff.
- Designed PowerPoint presentations for monthly review meetings, and other classroom sessions.
- Assisted in organizing conferences, seminars and other events as directed by the executives.
- Performed data entry tasks into various software programs including MS Excel spreadsheets.
- Researched and prepared information for presentations to stakeholders.
- Handled confidential information with discretion and integrity.
- Scheduled and arranged travel and hotel reservations for meetings, conferences and seminars.
- Monitored incoming emails and responded accordingly in a timely manner.
- Demonstrated strong problem-solving skills, resolving issues efficiently and effectively.
- Completed day-to-day duties accurately and efficiently.
- Worked effectively in team environments to make the workplace more productive.
- Prioritized and organized tasks to efficiently accomplish service goals.
Executive Assistant
Abad Builders Pvt Ltd.
Kochi
08.2018 - 09.2025
Education
Bachelor of Arts - Economics
St. Albert's College
Kochi, India04-2018
Skills
- Microsoft Outlook
- SAP Concur
- Microsoft Excel
- Microsoft PowerPoint
- Microsoft Word
- Calendar management
- Expense tracking
- Travel arrangement & coordination
- Report preparation
- Confidentiality maintenance
- Stakeholder communication
- Event planning
- Data entry
- Problem solving
- Relationship building
- Attention to detail
- Email management
- Extensive vocabulary
- Articulate and well-spoken
- Proper phone etiquette
- Proofreading
- Project planning
- Strong problem solver
- Resourceful
- Document handling
- Conflict management
- Risk management
Languages
English
First Language
Malayalam
Advanced (C1)
C1
Hindi
Upper Intermediate (B2)
B2
Tamil
Intermediate (B1)
B1
Telugu
Beginner (A1)
A1
Affiliations
- In addition to my regular duties as an executive assistant, I am also a Team Leader at EY with 5 counselees reporting directly to me. I am responsible for their day-to-day affairs and their career growth in the firm.
- I am also leading the New Hire Training Team which provides process trainings to new joiners and helps them with onboarding.
- I have facilitated SAP Concur travel and expense training for the pilot batch in EY Argentina.
- I am also an active member of the Diversity, Equity & Inclusion (DE&I) Core team.
- Part of EAotFuture VirtualAssistant team.
Accomplishments
- Pursued EY bronze badges on – Digital & My Purpose
- Pursued EY Learning Badge on – Cybersecurity, Digital, Agility, Sustainability & MS Modern Workplace.
- Spot Awards for exceptional client service in the year 2021, 2022, 2023 & 2024
References
References available upon request.
Timeline
Executive Assistant
Ernst & Young
09.2019 - Current
Executive Assistant
Abad Builders Pvt Ltd.
08.2018 - 09.2025
Bachelor of Arts - Economics
St. Albert's College
Similar Profiles
Sivashankari ShaseederanSivashankari Shaseederan
Finance Manager at Ernst & Young Solutions LLPFinance Manager at Ernst & Young Solutions LLP
Abhijit ThakurAbhijit Thakur
SAP ABAP Developer- Associate Consultant 2 at Ernst & Young LimitedSAP ABAP Developer- Associate Consultant 2 at Ernst & Young Limited
Smiriti MittalSmiriti Mittal
Senior Consultant at Ernst & Young LLPSenior Consultant at Ernst & Young LLP