Nilesh Verma

Recruitment

Ÿ Coordination with Technical panel and understanding their requirements, defining job positions.

Ÿ Resourcing, screening and short listing resumes through various job portals or else internal reference, head hunting.

Ÿ Short listing the resumes based on desired skills and experience.

Ÿ Advertising vacancies, screening and short listing resumes.

Ÿ Conducting telephone and Personal interviews in coordination with department heads.

Ÿ Preparing offer letter, employment contract and job descriptions, completing joining Formalities and documentation.

HR Function

Develop, implement, and regularly update Standard Operating Procedures (SOPs) and policies to ensure efficient and

compliant general administration processes

Ÿ Time Office & Payroll: - Time data, Attendance maintained, all type of register maintain etc.

Ÿ Employee’s Counseling –Documents verification.

Ÿ MIS Report, Wage & Salary Administration, Man Power Planning according requirement by various Departments.

Ÿ Looking the induction of new employees (Contractor & regular).

Ÿ Involved in New Bank Account opening of the employees.

Ÿ Involved in all joining formalities

Ÿ Preparing & checking leave and attendance sheet for payroll.

Ÿ Follow time Management.

Ÿ Handling employee grievances & disciplinary procedures.

Ÿ Looking security personals & auditing daily basis.

Ÿ Compliance of statuary obligations like PF, ESIC.

Ÿ Preparing Final settlements, Gratuity, leave salary and all employee benefits.

Ÿ Compilation & processing of attendance data in attendance system.

Ÿ Processing monthly attendance musters for workers, trainees & officers.

Ÿ Maintaining employees personal files and records, communicating HR policies & across the organization at all levels.

Ÿ Preparation of full and final settlement generation of Experience Letters, Relieving Letters.

Ÿ Preparing various letters like offer letter, appointment letter, confirmation letter, increment letter, transfer letter, Absenteeism notice, warning letter, showcase notice, experience/service certificate, relieving letter, etc.

Ÿ Keeping track of Appraisals, and Increments of employees.

Budget, Negotiations, PI & PO:

Develop and manage budgets for administrative functions, ensuring efficient resource allocation.

Conduct negotiations with vendors, securing favorable terms for procurement.

Generate Purchase Indents (PI) and manage Purchase Orders (PO) in accordance with organizational procedures.

Statutory and legal compliance

Ÿ Payment of Gratuity Act, 1972

Ÿ Payment of Bonus Act, 1965

Ÿ Employee Provident Fund Misc. Provisions Act, 1952.

Ÿ Contract Labour (Regulation & Abolition) Act, 1970 – Registration & Renewal of the Contractor’s License.

Ÿ Employees State Insurance Act, 1948 and their formalities.

Establish and maintain relationships with government departments such as MCD, Jal Board, and Electricity Board.

Ensure compliance with regulations and facilitate smooth interactions with regulatory bodies.

Coordinate AMC, renewal, and ISO certifications for facilities and equipment

Ÿ Doing internal audit.

General Administration

Security Management

Taking care of security services & manpower on daily basis. Making the duty roster with proper deployment chart for the security guards the plant as per the requirement. Supervision of security in night shift like as surprise visit in a month or as when required. Monitoring of all CCTV cameras on daily basis and keeping the records of all types of abnormalities through logbook and also monitoring of any breakdown of CCTV cameras.

Housekeeping Management

Responsible to make the deployment chart for proper utilization housekeeping boys on time. Responsible for cleaning of entire plant outer area, shop floor, washrooms, drinking stations on daily basis. Ensure the proper cleaning or 5S accordingly. Checking & verifying the daily cleaning through daily check sheets for toilets, drink stations, shop floor & outer area

Canteen Management

Checking regular basis food quality with canteen committee member, Monitoring of cooking process, Ensure the follow menu of Meal & Snacks on daily basis. Checking hygienic atmosphere in dining area, Checking Hygiene of canteen Staff Daily checklist, Canteen Member Meetings as per schedule

Control on wastage of food. Ensuring the food license on yearly basis.

Travel & Hotel Management

Ensuring the suitable arrangement of hotel for the guests or affiliates during their official visits. Responsible to arrange the flight & train tickets for employees. for their official tour after the approval of Senior management authorities. Time to time arrangement of the hotel booking & local transport for any external or external official tour of employees

Transport Management

Handling all the transportation activities & facilities for the company employees on daily basis in each shift. Making & define the routes as per the requirement & ensure the suitable arrangement to provide the transportation facilities to all employees on time. . Tracking the company vehicles (Cab) through GPS system for the controlling to avoid any type of delay, Liaison with outer transporters to provide the hired taxies as when required on time. Conducting the monthly audits to check all documents for buses, cabs (RC, Insurance, Fitness certificates, Driving license.

Repair & Maintenance

Responsible for all the work related to civils like company building repair and maintenance time to time as when required. Arrangement of office furniture, servicing & repairing of RO system and water cooler etc. Arrangement of new furniture or other office equipment’s as when required,

Uniform Management

Arrangement of Stitching Agent.(Includes inviting quotations, negotiating, & finalization)

Arrangement for Measurement of Uniforms Follow-up for timely delivery of Uniforms

Arrangement for distribution of Uniforms to Team Members

Checking / Clearing of Bills

Maintain record of uniform distribution

To ensure the proper arrangement Safety goggles, safety shoes, caps for team members.

Stationary & Printing

Arrangement of suitable stationary & printing agent (includes inviting quotations, negotiating & finalization)

Take requirements from all dept’s& then submit the comprehensive report to purchase department for procurement after receiving necessary approvals.

Monthly report preparation (cost analysis with the previous month)

Celebration Day

Annual day, Republic Day & Independence Day celebration, Monthly birthday celebrations, Family visit, Vishukarma Day, Diwali Puja, Holi celebration, Christmas day celebration and other national festival as per the company requirement. Effectively managing welfare measures, management - employee get together, picnics & parties.

• HR works
• Payroll Management-Salary & Wages administration.
• Handling queries from all the Associates regarding salaries, PF & ESIC follow-up etc.
• Time office Management-Computerized & & Manual attendance, over time, leaves records, Leave encashment etc.
• Maintain compliances records like- ESIC, EPFO, Bonus, Gratuity, Employee Exchange, Apprenticeship, return of factory act etc.
• New joining formalities-Maintain personal files, Induction programme for new employee, intent letter, Appointment letter, confirmation letter, PF, UAN, PMPRY, ESIC and Gratuity nomination etc.
• Release Full & Final statement of exit employees.
• Incorporating increment in employee’s salary. Revise CTC sheets of all the employees.
• Maintain monthly legal register.
• Audit: Internal & External- Wages & Salary, Bonus, F&F, ESIC, PF and Contractor & Petty contractor etc,
• Contractual Manpower Days, OT hrs (Mandays), Wages along with its Bill.
• Control absenteeism and late coming.

Welfare Activities

• Ensuring Welfare facility under the Factories act and their compliance.
• Canteen Management-Daily menu, Hygiene of canteen & canteen worker, annual health check-up, daily canteen wastage, canteen committee etc.
• To ensure every employee of organization have to be undergone regular medical check-ups.
• Medi claim management completing necessary insurance & medical cover formalities.
• Maintain healthy & work friendly environment between employees at plant and offices.
• Loan: - Society loan, Vehicle loan, housing loan, Education loan etc.
• Annual health checkup, Sports, Cultural programme etc.
• Arrange get together parties and ceremonies-Birthdays, Marriage anniversary, Cultural programme, Sports activities.
• Organize various Committees, Canteen Committee, Sports Committee etc.