Nipul Chauhan
Corporate Administration
Mumbai
Summary
Highly accomplished and dynamic Corporate Administration Head with a proven track record of successfully managing and optimizing administrative functions for leading organizations. Possessing a keen eye for detail and a strategic mindset, I excel in overseeing diverse administrative areas, driving process efficiency, and ensuring seamless operations. Adept at building and motivating high-performing teams, I foster a collaborative work culture to achieve organizational objectives. With extensive experience in budgeting, vendor management, compliance, and project execution, I am dedicated to driving administrative excellence and contributing to the overall success and growth of the corporation.
Overview
23
23
years of professional experience
7
7
years of post-secondary education
Work History
AVP Administration
Indospace Development Mgt. Pvt. Ltd, Everstone Group Company
Mumbai
10.2018 - Current
- Spearheading whole gamut of administrative & facility operations at IndoSpace ranging from policy compliance by employees to travel management, vendor management, contract administration, inventory management, security and safety of assets as well as personnel and adherence to legal requirements
- Played an instrumental role in setting up the team, process and operations for Facility Management bringing in many new initiatives using technology and increasing efficiency
- Developing budgets & annual plans to manage facilities as per organizational needs, ensuring correct forecasting of supplies to maintain optimum inventory and developing cordial relations with vendors to get competitive rates and steering procurement in desired time frame
- Leading the project management initiatives of the firm for identifying new office space, vendor selection to execute office design and development project execution, renovation, new office development and commissioning of the office in all respect
- Monitoring day-to-day administrative & facility jobs along with organizing events for occasions of annual parties, town halls, employee communication forums, board meetings, etc
- Efficiently planned and implemented various cost savings initiatives
- Successfully renovated Everstone Corporate office, inside budget and without loss of a lone working hour
- Developed group organization office at Mumbai, inside spending plans and before target satisfaction date during Covid19
- Instrumental in de-employing Kolkata, Pune, Chennai and Ahmedabad offices regardless of having a lock-in and other punishment conditions, through successful negotiation consequently saving INR 20 lacs for the association during Covid19
- Accolade by CEO for best performance – Q3 of FY 2020 – 2021.
Sr. Manager Administration
Mahindra First Choice Services Ltd, A Mahindra Group Company
Mumbai
06.2012 - 10.2018
- Successfully managed administration and facility and managed team
- Drove execution of plans, policies & processes, reduced operating costs across facilities, and assessed organization priorities to identify key Corporate Services imperatives
- Single headedly managed negotiations and lease/rent renewals for head office, 29 workshops, 35 spare Hubs and 3 regional offices across the country
- Successfully set-up new corporate office, regional office & national warehouse
- Manged end to end sourcing, negotiation, architectural design, and project management for successful implementation
- Received CEO Award for relocation to new office without any loss of business hours
- Organized events for annual parties, town halls, employee communication forums, board meetings and AGM, etc
- Conceptualized and introduced web based online travel and accommodation bookings system
- Introduced online helpdesk system for registering complaints and requests related to admin & facilities with strict adherence to response time by timely delegation
- Responsible for all India factory/workshop license, trade license, fire NOC, pollution control board license, SSI certificates and periodic statutory returns of respective licenses
- Coordinated and managed security operations, including physical security, personnel security, and information security
- Oversee the implementation and maintenance of security systems, such as surveillance cameras, access control systems, and alarm systems
- Developed and implemented security policies, procedures, and protocols to safeguard the organization's assets
- Management of entire communications systems including wired line, mobile, data cards and internet on a PAN-India basis
- Achieved saving of 33% on the data usage cost & 20% on telephone cost
- Operations and maintenance of utilities at all locations with timely maintenance, renewal of AMC’s, monitoring service levels, timely payment to service providers with savings of 12%
- Management of company owned vehicles with strategic tie-ups with OEM’s and reputed service centres for efficient maintenance at a reasonable cost
- Administering systems, policies & procedures uniformly across workshops, Hubs and administrative offices
- Building a culture across organization & sustaining it through constant monitoring, audits and interactions across levels to ensure compliance at all times
- Awarded for achieving 95% compliance of all 11 workshops within a span of 4 months
- Reduced negative spares stock and 30% savings on warehouse operations cost by onboarding 3PL logistic service provider
- Developed customised uniform for factory / workshop employees
- Successfully handled the winding up of company owned service centres and warehouses, was involved in discussions and negotiations with the landlords and getting the requisite clearances from various Government & statutory bodies.
Manager - Administration
Glodyne Technoserve Ltd
Mumbai
06.2008 - 03.2012
- MNC, BSE & NSE, Heading entire Administration and Facilities related jobs with Admin team ensuring timely completion and closure of requests/complaints
- Responsible for all India Real Estate requirements and infrastructure set-up
- Single-handedly managing almost 17 offices, negotiations and lease/rent renewals, new premises across the country
- Management of entire communications systems like PRI connections, Mobile connections, Data cards and Internet facility on a PAN-India basis with savings on usage cost
- Operations and maintenance of utilities in a corporate office & Branch office, timely maintenance, renewal of AMC’s, monitoring service levels timely payment to service providers with savings of 8%
- Vendor Management including Procurement & Quantity Control with maintenance of VRV, Electrical panel, DG Set, Fire Alarm system, Access Control system, Vendor bill checking & processing etc
- Managing entire gamut of domestic and international bookings, Private jet hiring, events management, meetings, conferences, etc
- Introduced online Travel Booking & Reimbursement system for 1000 staff with automated approval procedures based on their eligibility criteria and policy
- Assistance in Policy formulation, setting-up work standards, preparing Standard Operating Procedures, process documentation and MIS
- Preparing different reports and streamlining the entire reporting systems including MIS
- Single-handedly executed in schedule time all admin & operational activities and liaising with Government officials, etc
- To get the pilot project for UIDAI registration and issuance of AADHAAR No
- In Tembhli Dist
- Nandurbar
- Handled initial project operation in Gadchiroli for technology enabled NREGA implementation project
- Actively involved in the takeover and management of other companies’ assets acquired by Glodyne.
Asst. Manager - Administration
ETP International Pvt. Ltd
Mumbai
01.2007 - 06.2008
- Was overall in-charge of ETP admin & facility services
- Asset management, Operations & Maintenance of Engineering equipment’s, civil work, Housekeeping, Cafeteria, Horticulture and Security management
- Independently handling the complete road, rail and air Travel Management for the entire corporate office, liaisoning with external agencies like BMC, MTNL, Police, RTO, etc
- Ensuring timely renewals of AMC’s and Insurance policies, completion of renovation projects, time office management, etc
- Successfully completed all required documentation to open new sales office at Jakarta, Indonesia
- Independently handled and closed the court cases related to SGB
- Strategically achieving maximum cost benefit on sale of old vehicles keeping in mind the WDV and negotiating maximum discounts on purchase of new vehicles
- Settled old insurance claims.
Sr. Executive - Administration
TrackOn Couriers Pvt. Ltd
Mumbai
01.2005 - 12.2006
Executive – Admin & Credit Controller
Business Partners of ESPN & Star Sports
01.2003 - 12.2005
Assistant
Manisha Traders
06.2000 - 12.2003
Education
PGDM - HRM
Welingkar Institute of Management Mumbai
Mumbai 06.2017 - 06.2019
M. Com - Commerce
University of Mumbai
Mumbai 06.2000 - 11.2002
B. Com -
University of Mumbai
03.1997 - 03.2000
Skills
Leadership, Strategic Planning, Process Optimization, Vendor Management, Budgeting, Compliance, Communication, Project Management, Team Management, Technology Integration
undefinedWork Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Timeline
AVP Administration
Indospace Development Mgt. Pvt. Ltd, Everstone Group Company
10.2018 - Current
PGDM - HRM
Welingkar Institute of Management Mumbai
06.2017 - 06.2019
Sr. Manager Administration
Mahindra First Choice Services Ltd, A Mahindra Group Company
06.2012 - 10.2018
Manager - Administration
Glodyne Technoserve Ltd
06.2008 - 03.2012
Asst. Manager - Administration
ETP International Pvt. Ltd
01.2007 - 06.2008
Sr. Executive - Administration
TrackOn Couriers Pvt. Ltd
01.2005 - 12.2006
Executive – Admin & Credit Controller
Business Partners of ESPN & Star Sports
01.2003 - 12.2005
M. Com - Commerce
University of Mumbai
06.2000 - 11.2002
Assistant
Manisha Traders
06.2000 - 12.2003
B. Com -
University of Mumbai
03.1997 - 03.2000
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