NISHANT WAYNGANKAR

1. Manufacturer of APIs including Rivaroxaban, Apixaban, Iron Polymaltose, Dexlansoprazole, Febuxostat, Aprepitant, Acyclovir, Mesalamine, Vildagliptin, and Edoxaban, with a manufacturing plant based in Mahad, Maharashtra.

2. Responsible for purchasing RM and PM based on indents received from the store and production teams.

3. Procured RM such as KSM, intermediates, solvents, specialty chemicals, and cleaning agents. Procured PM includes HDPE barrels, fiber drums, LDPE bags, drum seals, etc.

4. Developed new vendors for RM and PM in the initial phase as per RA team SOPs. Upon QC approval, collect the required documents specified in RA team SOPs from manufacturers or suppliers and submit them to the RA team before purchasing any new material.

5. Manage consumable items like chemicals (LR, AR grade), impurities, working standards, lab notebooks, glassware, and lab apparatus to meet the needs of the R&D, ADL, and QC departments. I also procured Capex items for the Engineering & Maintenance departments and chemicals for the ETP department.

6. Conducted all purchase operations using the Microsoft NAV ERP system, including checking pending items by indent and department, creating purchase orders based on indents, obtaining managerial and director approval, and verifying GRN processes, all requiring NAV system login.

7. Maintained comparison sheets for quotations received from 2–3 vendors, noted negotiation remarks, and shared them with the manager for approval purposes.

8. Followed up with vendors for documents and material delivery, tracked material location with transporters, coordinated with the warehouse department for stock and delivery, liaised with QC, QA, and RA departments for documentation, coordinated with the store and production teams for requirements, worked with the IT team to create vendor codes in the NAV system, followed up with the logistics team for import material clearance, and supported the QC, R&D, and ADL teams with their requirements.

1. Conduct negotiations and purchase APIs, intermediates, & chemicals directly from manufacturers, prioritizing comprehensive documentation.

2. Source intermediates for various APIs, including Rivaroxaban, Aprepitant, Mirabegron, Esmolol, and Cinacalcet.

3. Utilize sourcing websites to find new API, intermediate & Chemicals vendors.

4. Manage lab consumables, including columns, spare parts, impurities, reference standards, and lab chemicals.

5. Collect COAs, MSDS, samples, and working standards from new vendors to ensure quality compliance.

6. Create and send purchase orders to vendors after finalizing terms and conditions.

7. Implement the L1L2 method for supplier selection and finalization.

8. Collaborate with management to prioritize advance payments to vendors.

9. Follow up with vendors to ensure timely dispatch, proper packaging, and complete documentation.

10. Coordinate with freight forwarders to obtain accurate export freight charges.

11. Maintain regular communication with freight forwarders to track shipment delivery status to designated warehouses and monitor daily export and import data to stay updated on relevant information.

***Vendor Management and Development***

1. The primary focus is on vendor development, involving the establishment of new vendors and suppliers in accordance with company's SOP and managing the procurement of existing products.

2. This includes actively searching for new APIs, excipient manufacturers, and suppliers to support documentation parts & fulfill RA team requirements.

3. Ensuring smooth coordination and consistent follow-up with various departments, particularly RA, QA, Production and Store, is crucial for fulfilling raw material needs, efficient inventory management, and generating innovative ideas for future projects.

***Procurement of Raw Materials & Packaging Materials***

1. Responsibilities include sending inquiries and requesting quotations from domestic and international suppliers and procuring raw materials such as APIs, excipient, solvents, and specialty chemicals for production purposes.

2. Additionally, manage the procurement of packaging materials, including vials, rubber stoppers, seals, cartons, labels, leaflets, tubes, shippers, sleeves, foil, and syringes, categorized as primary, secondary, and tertiary items in absence of Packaging procurement handling person.

3. Ensure compliance with client requirements by verifying bromides and coordinating with the artwork team and QC for bromide approval.

4. Purchase consumable materials like lab chemicals, equipment, apparatus, and audit-required items after final approval from user departments.

5. Oversee and follow up on AMC/CMC contracts for lab instruments and equipment, collaborating with factory personnel and vendors.

6. Engage in purchasing processes involving manufacturers, contract manufacturers, traders, distributors, and indenter's. For purchase audit purposes, maintain a comparative chart of suppliers for vendor negotiations using the L1L2 method before placing orders.

***Import***

1. Import RM and R&D materials primarily from China and Switzerland, overseeing freight forwarding and customs clearance activities.

2. Coordinate with the QC team to ensure timely approval of Certificates of Analysis (CoAs) and prevent any rejection queries.

3. Maintain a comparative sheet of charges provided by different freight forwarders. 4.

4. Manage licensing requirements, including CDSCO, Sugam Portal, and NOC for drug products.

5. Calculate the overall import material costs, including landed cost and factory delivery costs, and present them to the marketing team.

***Daily Work***

1. Generate domestic and import purchase orders with agreed-upon terms using the Progen ERP system, transitioning to the SAP system since April 2022 for purchase order generation and verification of the Goods Receipt Note (GRN), managed by the store department.

2. Proactively follow up with suppliers to obtain dispatch information and necessary documents from the Regulatory Affairs (RA) and Quality Assurance (QA) departments.

3. Maintain regular communication with the account department to ensure timely payment to suppliers and prevent payment delays.

4. Maintain a comprehensive database of new and existing vendors, quotations for different packaging sizes, document lists, price lists, catalogues, trade journals, and import-export data, facilitating effective identification and analysis of market trends.

***Vendor Management & Development, Purchase Activity***

1. Maintain effective communication with suppliers to address product inquiries and provide detailed payment and transportation information.

2. Manage phone calls, emails, and quotations, ensuring sufficient material availability for productive negotiations with suppliers.

3. Strategically plan and execute purchasing activities across multiple online channels, developing and implementing innovative purchasing strategies while fostering strong supplier relationships. Conduct supplier meetings to verify product quality and authenticity. Consistently gather product quotations and collaborate with the Marketing team to determine product costs.

4. Manage payment follow-ups, oversee banking processes, and handle various financial aspects diligently.

5. Actively search for potential products through tender and inquiry data provided by higher management. Collect samples from new suppliers and facilitate their approval process through collaboration with the QC department.

6. Proficiently manage our online business presence across platforms like IndiaMART, TradeIndia, Chemical Weekly, and other relevant portals.

7. Proactively explore and engage with local and international suppliers by sending inquiries and effectively converting them into new orders.

***Imports***

1. Based on production needs or stock availability, send inquiries to Indian indenter's and foreign suppliers/manufacturers. Conduct price comparisons, validate product authenticity, and gather necessary documentation from both overseas suppliers/manufacturers and Indian indenter's. Present findings to the Director/DGM for final decision-making.

2. Request quotations from 2-3 freight forwarders for air and sea shipments to facilitate accurate freight cost calculations.

3. Diligently follow up on import shipments with both the supplier and CHA to ensure smooth clearance procedures.

4. Submit an application to the bank for the collection of import documents. Collect the import documents and deliver them to the CHA.

5. Collaborate with the bank to draft and send the Letter of Credit (LC) to the vendor for approval. Once the vendor consents, finalize the LC draft and complete the transmission process.

6. Update the payment details of import transactions in the designated sheet & present them to the director and account team to avoid delays in payment.

7. Submit applications for advance payments for import transactions to the principal bank for closure.

8. Process RTGS payments for import-related charges such as CFS and DO charges.

9. Oversee the complete clearance of shipments from the port to the company's designated warehouse or godown.

• Percentage: 70.50%
• First Class

• Percentage: 55.33%
• Second Class

• Percentage: 74.61%
• First Class