Summary
Overview
Work History
Education
Skills
Accomplishments
Certification
Languages
Personal Information
Timeline
Generic

Nithya Shivashanker

Bengaluru

Summary

Dynamic and highly accomplished Executive Assistant with 16+ years of experience supporting C-suite leaders across diverse industries. Adept at managing complex calendars, coordinating high-level meetings, and executing strategic initiatives. Proven track record in driving organizational excellence through operational efficiency, culture-building, and stakeholder engagement. Recognized for discretion, attention to detail, and leadership in achieving 'Best Place to Work' certifications. Passionate about enabling executive success and fostering a high-performance workplace culture.

Overview

17
17
years of professional experience
1
1
Certification

Work History

Executive Assistant

Wipro Ltd
11.2024 - Current
  • Managed complex calendars across global time zones; prioritized meetings for leadership team - Wipro ventures
  • Coordinated high-priority meetings, handled scheduling conflicts, logistics, prep materials, and post-meeting follow-ups.
  • Oversaw travel bookings and visa arrangements; ensured alignment with business schedules and cost efficiency.
  • Processed expense claims promptly; flagged policy deviations and ensured timely reimbursements.
  • Maintained and updated executive contacts; tracked key customer interactions and supported relationship management.
  • Approved travel, leave, and expense requests via MyWipro; tracked team leaves as needed.
  • Handled supplier onboarding, raised POs via Ariba, and monitored payment status.
  • Supported internal communications and team engagement; shared feedback post-events and tracked key milestones.
  • Ensured brand consistency across internal/external channels; shared relevant social content.

Manager - Chairman's Office

Ninestars Information Technologies Pvt Ltd
12.2022 - 09.2024
  • Led a team that included two junior assistants, overseeing high-level administrative functions and providing strategic support directly to the Chairman
  • Managed communications, coordinating executive-level meetings, and ensuring the smooth operation of the Chairman's office
  • Led the process to obtain 'Best Place to Work' and 'Great Place to Work' certifications
  • Managed executive schedules, coordinated complex meetings, prepared detailed agendas, and handled high-priority correspondence
  • Conducted comprehensive research and provided actionable insights to support strategic planning
  • Organized executive events and company-wide functions
  • Successfully led the company to obtain 'Best Place to Work' certification, reflecting a significant enhancement in workplace culture and employee engagement
  • Recognized as 'Impeccable Manager' for Q1 2024 at Ninestars Information Technologies Pvt
  • Ltd

Asst.Mgr - Administrative Assistant

State Street Corporate Services (Mumbai) Pvt. Ltd
08.2018 - 12.2022
  • Efficiently manage the calendars of seven executives, ensuring seamless coordination and scheduling
  • Provided administrative support to SVP & MD
  • Monitored tasks, issues, risks, and tracked action items for projects
  • Prepared, updated, and filed all department team leads' weekly reports on SharePoint team sites
  • Supported efficient meetings by organizing spaces and materials, documenting discussions, and distributing meeting notes
  • Awarded 'Best Employee of the Year' (Extra Miler Award - 2022)

Executive Assistant - Chairman

Toyota Kirloskar
01.2018 - 08.2018
  • Managed the day-to-day workflow of activities and provided administrative support to the Chairman & Managing Director
  • Administered record keeping system, updated spreadsheets, and prepared information for special projects
  • Drafted confidential correspondence, edited documents, and agendas

C-suite Executive Assistant

Quess Corp Ltd
11.2012 - 01.2018
  • Manage the executive's calendar, schedule meetings and travel, and prioritize communications
  • Assist in planning and executing projects, coordinating teams, and managing stakeholders
  • Plan complex travel itineraries and organize corporate events, ensuring all logistics are seamless

Executive Secretary to CEO

Biodiversity Conservation Pvt Ltd
11.2010 - 12.2011
  • Responded to emails and other correspondence to facilitate communication
  • Produced accurate office files, updated spreadsheets, and crafted presentations

Executive Secretary to EVP & RM

DTDC Courier & Cargo
11.2010 - 12.2011
  • Interacted with vendors, contractors, and professional services personnel to receive orders, direct activities, and communicate instructions
  • Handled scheduling for executive's calendar and prepared meeting agenda and materials
  • Awarded 'Best Employee of the Year' (BRAVO - 2008)

Executive Secretary to EVP & RM

11.2007 - 11.2010
  • Handled scheduling for executive's calendar and prepared meeting agenda and materials
  • Answered high volume of phone calls and email inquiries

Education

Bachelor of Business Administration - BBA

Annamalai University
01.2013

Diploma in Commercial Practice - DCP

Kiet polytechnic
01.2007

Skills

  • Leadership
  • Organizational Skills
  • Time Management
  • Communication Skills
  • Discretion And Confidentiality
  • Problem-Solving Skills
  • Attention To Detail
  • Tech Savvy
  • Interpersonal Skills
  • Flexibility And Adaptability
  • Proactive Attitude

Accomplishments


  • Awarded 'Best Employee of the Year' (Extra Miler Award - 2022) - Statestreet Corporate Services.

  • Awarded 'Impeccable Manager' for 2024 - Ninestars Information Technologies Pvt. Ltd, (highlighting exceptional management and leadership skills).


Certification

  • ChatGpt And AI Hacks with MsOf f ice, Skill nation, 2024
  • Executive Assistant Skills, Alison, 2023
  • Executive Assistant Professional Certification (EAPC)

Languages

English
Kannada
Telugu
Hindi
Tamil

Personal Information

Date of Birth: 12/01/88

Timeline

Executive Assistant

Wipro Ltd
11.2024 - Current

Manager - Chairman's Office

Ninestars Information Technologies Pvt Ltd
12.2022 - 09.2024

Asst.Mgr - Administrative Assistant

State Street Corporate Services (Mumbai) Pvt. Ltd
08.2018 - 12.2022

Executive Assistant - Chairman

Toyota Kirloskar
01.2018 - 08.2018

C-suite Executive Assistant

Quess Corp Ltd
11.2012 - 01.2018

Executive Secretary to CEO

Biodiversity Conservation Pvt Ltd
11.2010 - 12.2011

Executive Secretary to EVP & RM

DTDC Courier & Cargo
11.2010 - 12.2011

Executive Secretary to EVP & RM

11.2007 - 11.2010

Diploma in Commercial Practice - DCP

Kiet polytechnic

Bachelor of Business Administration - BBA

Annamalai University

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Nithya Shivashanker