Flexible Administrator with diverse experience from booking travel to handling expense reimbursements. Added experience in coordinating company events and team-building activities to boost employee morale. Willing to learn additional industry-specific skills to better support staff and management. Self-motivated [Administrator] brings proven leadership, organizational and customer relations skills. Independently solves problems and keeps teams on task to handle diverse business requirements. History retaining clients and talented staff.
Overview
13
13
years of professional experience
3
3
years of post-secondary education
1
1
Language
Work History
Senior Administrative Specialist
NI
Bangalore, Karnataka
2018.09 - Current
National Instruments) Duration: From – Sep 2018 Tasks Handled.
Drafted documents in company-directed formats and fonts, maintaining exceptional style consistency.
STPI/EOU.
In-house food & snacks.
Facility Upliftment.
Guest arrangements.
International & Domestic travel Reimbursements.
Arrangements for meetings
Organizing Events.
Ground Transportation.
Vendor Management.
Procurement
Managing Purchase order ans raising request in Iprocuremnet
Reports related to Admin.
STPI imports
Adhoc employee requests
Expertly organized logistics for functions both within and outside of organization.
Coordinated travel itineraries, including flights, ground transportation and hotel accommodations.
Collaborated in timely processing of billing and accounts receivables.
Arranged business travel details for company executives on moment's notice.
Acted as backup for other Administrative Assistants by providing task support and adapting to individual needs.
Categorized and securely processed sensitive documents with information of deeply personal nature or corporate sensitivity.
Supported long-standing professional relationships and established strategic ones, creating favorable conditions for enduring partnerships.
Acquired proper equipment, refreshments and supplies for meetings and supported needs of attendees.
Kept files and records in content management systems such as MS SharePoint.
Provided administrative support to clients internally and supported needs for materials organization.
Worked closely with others to accomplish timely invoicing and accounts receivables.
Branch Admin Incharge
S Chand and Company Ltd.
Bangalore, Karnataka
2016.07 - 2018.09
Admin
Establish systems and procedures for the safety and security of the branch and the assets in the branch.
All agreements, deeds, AMCs, licences, insurances etc are maintained, updated and renewed on time.
Statutory compliances are in place, w.r.t Shops and Establishment Act, Contractual staff, Labour guidelines, various taxes etc.
Supervision of staff and see that all deadlines are met.
Upkeep of office premises and pantry
Maintaining regularity of pest control
Maintenance of petty cash and submission of expense on time
Organizing cab for local travel
Organizing events (Hotel,Gifts & Food)
LOGISTICS
Aligning down the line staff in order to service internal and external customer
Managing reverse logistics and coordinating with transporter and customer
Regular monitoring of open orders and backorders from SAP
Handling customer queries and opting for the best transportation means in teams of cost effectiveness without compromising service level (As per budget)
Ensure team punches order on a daily basis after receipt from Sales team / Customer - TAT - 8 working Hrs
Maintaining Warehouse and proper stacking of stock in order to reduce the picking time and easy identification of stock- (HE and SE stock kept separately)
Process to be followed as per defined SAP of order execution
Timely arrangement of the stock from branches / mother warehouse if required
Sr.Logistics Implant
Intuit India Product Development Center Pvt Ltd
Bangalore, Karnataka
2011.08 - 2016.07
Obtained necessary approval from customs & STPI to set up an additional premises at Salarpuria Hallmark.
Completed Asset auditing of all the assets & captured the SL# & Asset No.
Of all the assets belongs to Nokia Bangalore.
India Private Limited to M/s Nokia India Private Limited.
Activities Performed at Nokia.
Completed Asset auditing of all the assets & captured the SL# & Asset No Of all the assets belongs to Nokia Bangalore.
Maintained ware house for all local and bonded goods.
Inventory updating in customized tool.
Maintained prototype phones inventory.
Maintaining of all custom documents.
Completed bonded assets audit by an internal CA.
Possesses the knowledge of documentation of all kinds of Customs, and STPI related applications till the execution of the same as detailed below.
Obtaining approval for imports Preparation & Submission of statutory approvals to STPI & Customs.
Intimating to the STPI for bonding of imported goods / Taking necessary approval for the usage of materials.
Preparation of bonding & RWH Applications & Updating in the Bond Registers & get it signed by STPI/Customs.
Follow-up for all kind of shipments, tracking & providing necessary documents towards clearance of shipment in Time.
De-bonding of Capital goods Verification & preparation of documents & submission to STPI & Customs for the Necessary approval.
Keeping the track of Capital Goods and Timely De-bonding of the same after availing entire benefit i.e.100%Depreciation.
Track on Performance of various suppliers.
Able to analyze the problems and find out innovative solutions as required by the business.
Obtaining the Shipment follow-up and Co-ordinate with Clearance Agent.
Verification of the received invoice from the vendor as per the Approved quotation.
Submission of invoices to finance & co-ordinate with supplier & finance for the payments.
Export & Import shipment tracking (with CHA, Freight forwarder at Customs & ICD) & updating the customers,.
Generating reports & charts on Daily status report to be shared with reporting Manager.
(Job-1) - Work Experience Worked for M/s SAZ logistics Customs house Agent acquired by M/s.Transorion Logistics.
Logistics Executive - Implant
Nokia India Private Limited
Bangalore, Karnataka
2010.09 - 2011.04
Possesses the knowledge of documentation of all kinds of Customs, and STPI related applications till the execution of the same as detailed below
Obtaining approval for imports
Time.
De-bonding of Capital goods
Verification & preparation of documents & submission to STPI & Customs for the Necessary approval.
Keeping the track of Capital Goods and Timely De-bonding of the same after availing entire benefit100%Depreciation.
Track on Performance of various suppliers.
Able to analyze the problems and find out innovative solutions as required by the business.
Obtaining the Shipment follow-up and Co-ordinate with Clearance Agent.
Verification of the received invoice from the vendor as per the Approved quotation.
Submission of invoices to finance & co-ordinate with supplier & finance for the payments.
Export & Import shipment tracking (with CHA, Freight forwarder at Customs & ICD) & updating the customers,
Generating reports & charts on Daily status report to be shared with reporting Manager.
Logistics Coordinator
Transorion Logistics
Bangalore, Karnataka
2009.08 - 2010.08
Possesses the knowledge of documentation of all kinds of Customs,STPI & SEZ.
Routine activities like BOE filing arranging document for shipment clearance at airport & DO collection.
Documentation for re-exports and re – imports.
Interacting with freight forwarder for all forwarding consignments.
Also sporadically worked for M/s. Freescale STPI maintained all customs documents & updating Bond register.
Coordinated shipping requests for expedited delivery and documented accurately to achieve correct billing.
Verified accurate account invoicing through collaboration with accounting department.
Managed system support functions to set priorities and service levels expectations.
Handled high-volume paperwork and collaborated with administrators to resolve invoicing and shipping problems.
Education
BBA - Management
Dr.C.V.Raman University
Bilaspur
2011.07 - 2014.06
Skills
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Photography, Travel, Movies and Music
Enjoy my most weekends watching movies or travelling, also i ensue to capture best moments and landscapes in my cameras
Timeline
Senior Administrative Specialist
NI
2018.09 - Current
Branch Admin Incharge
S Chand and Company Ltd.
2016.07 - 2018.09
Sr.Logistics Implant
Intuit India Product Development Center Pvt Ltd
2011.08 - 2016.07
BBA - Management
Dr.C.V.Raman University
2011.07 - 2014.06
Logistics Executive - Implant
Nokia India Private Limited
2010.09 - 2011.04
Logistics Coordinator
Transorion Logistics
2009.08 - 2010.08
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