Nithyanand Ilangovan

• National Instruments) Duration: From – Sep 2018 Tasks Handled.
• Travels (Coordinating,forex, Visa, tickets & flight Domestic & International).
• Travel Budget Management.
• Drafted documents in company-directed formats and fonts, maintaining exceptional style consistency.
• STPI/EOU.
• In-house food & snacks.
• Facility Upliftment.
• Guest arrangements.
• International & Domestic travel Reimbursements.
• Arrangements for meetings
• Organizing Events.
• Ground Transportation.
• Vendor Management.
• Procurement
• Managing Purchase order ans raising request in Iprocuremnet
• Reports related to Admin.
• STPI imports
• Adhoc employee requests
• Expertly organized logistics for functions both within and outside of organization.
• Coordinated travel itineraries, including flights, ground transportation and hotel accommodations.
• Collaborated in timely processing of billing and accounts receivables.
• Arranged business travel details for company executives on moment's notice.
• Acted as backup for other Administrative Assistants by providing task support and adapting to individual needs.
• Categorized and securely processed sensitive documents with information of deeply personal nature or corporate sensitivity.
• Supported long-standing professional relationships and established strategic ones, creating favorable conditions for enduring partnerships.
• Acquired proper equipment, refreshments and supplies for meetings and supported needs of attendees.
• Kept files and records in content management systems such as MS SharePoint.
• Provided administrative support to clients internally and supported needs for materials organization.
• Worked closely with others to accomplish timely invoicing and accounts receivables.

Admin

• Establish systems and procedures for the safety and security of the branch and the assets in the branch.
• All agreements, deeds, AMCs, licences, insurances etc are maintained, updated and renewed on time.
• Statutory compliances are in place, w.r.t Shops and Establishment Act, Contractual staff, Labour guidelines, various taxes etc.
• Supervision of staff and see that all deadlines are met.
• Upkeep of office premises and pantry
• Maintaining regularity of pest control
• Maintenance of petty cash and submission of expense on time
• Organizing cab for local travel
• Organizing events (Hotel,Gifts & Food)
• LOGISTICS
• Aligning down the line staff in order to service internal and external customer
• Managing reverse logistics and coordinating with transporter and customer
• Regular monitoring of open orders and backorders from SAP
• Handling customer queries and opting for the best transportation means in teams of cost effectiveness without compromising service level (As per budget)
• Ensure team punches order on a daily basis after receipt from Sales team / Customer - TAT - 8 working Hrs
• Maintaining Warehouse and proper stacking of stock in order to reduce the picking time and easy identification of stock- (HE and SE stock kept separately)
• Process to be followed as per defined SAP of order execution
• Timely arrangement of the stock from branches / mother warehouse if required

• Obtained necessary approval from customs & STPI to set up an additional premises at Salarpuria Hallmark.
• Completed Asset auditing of all the assets & captured the SL# & Asset No.
• Of all the assets belongs to Nokia Bangalore.
• India Private Limited to M/s Nokia India Private Limited.
• Activities Performed at Nokia.
• Completed Asset auditing of all the assets & captured the SL# & Asset No Of all the assets belongs to Nokia Bangalore.
• Maintained ware house for all local and bonded goods.
• Inventory updating in customized tool.
• Maintained prototype phones inventory.
• Maintaining of all custom documents.
• Completed bonded assets audit by an internal CA.
• Possesses the knowledge of documentation of all kinds of Customs, and STPI related applications till the execution of the same as detailed below.
• Obtaining approval for imports Preparation & Submission of statutory approvals to STPI & Customs.
• Intimating to the STPI for bonding of imported goods / Taking necessary approval for the usage of materials.
• Preparation of bonding & RWH Applications & Updating in the Bond Registers & get it signed by STPI/Customs.
• Follow-up for all kind of shipments, tracking & providing necessary documents towards clearance of shipment in Time.
• De-bonding of Capital goods Verification & preparation of documents & submission to STPI & Customs for the Necessary approval.
• Keeping the track of Capital Goods and Timely De-bonding of the same after availing entire benefit i.e.100%Depreciation.
• Track on Performance of various suppliers.
• Able to analyze the problems and find out innovative solutions as required by the business.
• Obtaining the Shipment follow-up and Co-ordinate with Clearance Agent.
• Verification of the received invoice from the vendor as per the Approved quotation.
• Submission of invoices to finance & co-ordinate with supplier & finance for the payments.
• Export & Import shipment tracking (with CHA, Freight forwarder at Customs & ICD) & updating the customers,.
• Generating reports & charts on Daily status report to be shared with reporting Manager.
• (Job-1) - Work Experience Worked for M/s SAZ logistics Customs house Agent acquired by M/s.Transorion Logistics.

• Possesses the knowledge of documentation of all kinds of Customs, and STPI related applications till the execution of the same as detailed below
• Obtaining approval for imports
• Time.
• De-bonding of Capital goods
• Verification & preparation of documents & submission to STPI & Customs for the Necessary approval.
• Keeping the track of Capital Goods and Timely De-bonding of the same after availing entire benefit100%Depreciation.
• Track on Performance of various suppliers.
• Able to analyze the problems and find out innovative solutions as required by the business.
• Obtaining the Shipment follow-up and Co-ordinate with Clearance Agent.
• Verification of the received invoice from the vendor as per the Approved quotation.
• Submission of invoices to finance & co-ordinate with supplier & finance for the payments.
• Export & Import shipment tracking (with CHA, Freight forwarder at Customs & ICD) & updating the customers,
• Generating reports & charts on Daily status report to be shared with reporting Manager.

• Possesses the knowledge of documentation of all kinds of Customs,STPI & SEZ.
• Routine activities like BOE filing arranging document for shipment clearance at airport & DO collection.
• Documentation for re-exports and re – imports.
• Interacting with freight forwarder for all forwarding consignments.
• Also sporadically worked for M/s. Freescale STPI maintained all customs documents & updating Bond register.
• Coordinated shipping requests for expedited delivery and documented accurately to achieve correct billing.
• Verified accurate account invoicing through collaboration with accounting department.
• Managed system support functions to set priorities and service levels expectations.
• Handled high-volume paperwork and collaborated with administrators to resolve invoicing and shipping problems.