NITIN KHARAT
Mumbai
Summary
Dynamic Administration Executive with extensive experience at J B Khokhani & Co., excelling in vendor management and travel support. Proven track record in optimizing operational efficiency and enhancing employee satisfaction through effective administrative strategies. Proficient in SAP and skilled in business correspondence, ensuring seamless communication and documentation control.
Overview
22
22
years of professional experience
Work History
Administration Executive
J B Khokhani & Co. (Juven Pharmaceuticals)
06.2022 - Current
- Making arrangements for hotel room bookings, rail and flight ticket bookings, forex arrangements, international SIM cards, and preparing invitations and visa covering letters for directors and employees traveling within the country as well as abroad for business tours, fairs, and exhibitions.
- Coordinating with the travel vendor for booking flight tickets, as well as booking flight tickets through the Make My Trip site and train tickets through IRCTC.
- Payment for Company-owned and Company Paid (COCP) mobile connections, activating international roaming plans, new SIM procurement, etc.
- Negotiating with the various vendors for the best prices and quotations.
- Keeping track of AMC services.
- Timely maintenance of office equipment and automation, such as photocopiers, vending machines, pest control, fax machines, air conditioners, water purifiers, water tanks, and chairs.
- Overall Office Administration, Facility Management of Office, and Bhiwandi Godown.
- Outdoor work as assigned, and handling office petty cash.
- Inventory Management for Stationery, Housekeeping Materials, etc.
- Checking, verification, and processing of monthly clearance of all bills (credit cards, electricity bills, landline bills, mobile bills, internet bills, and all vendors' invoices).
- Filling out sales and purchase invoices and solving queries.
Member Service Representative
The International Association of Lions Club
04.2021 - 04.2022
- Respond to member issues with a positive, friendly attitude via all member communication channels including email, social media, Zendesk, Aptify and phone.
- Resolve product or service problems by clarifying the member's issue, determine the cause of the issue, selecting and explaining the best solution to solve the problem.
- Follow procedures to enter Club, Officers and member's data into the Lions Clubs International Membership System.
- Perform a variety of data management and data entry functions, including reviewing and analyzing data for accuracy and prioritization.
- Resolving queries and complaints regarding fulfillment from members and HO staff.
Associate - Administration
NSEIT Ltd.
10.2019 - 10.2020
- Making arrangements for hotel room bookings/ fight ticket bookings/forex arrangements/international sim cards & preparing invitation & visa covering letters for directors & employees travelling within the country as well as abroad for business tours.
- Timely maintenance of office equipment's & automation like Photocopier, Vending Machines, Pest Control, Fax Machine, Air Conditions, Water Purifier, Water Tank and Chairs.
- Upkeep of office administrative facilities and ensure availability of daily miscellaneous requirements to provide harmonious work culture to employees.
- Ensure periodical pest control at the premises and keeping records of the same.
- Maintaining hygienic environment & quality standard.
- Coordinating with vendor for better services & employee's grievances.
- Maintaining a team of Housekeeping Staff.
- Negotiating with the various vendors for best prices & quotations.
- Handling AMC contracts with various vendors.
- Overall management of site security control in and around the office premises.
- Preview and audit of fire and security system. (Extinguishers, Fire Hydrant Pump, Water, Hydrants & Sluice Valves, Smoke Detectors, Manual Emergency Call Points, Gate Management, Key Management etc.)
- Providing weekly, monthly, quarterly and yearly admin expenses report with proper comparison and justification.
Senior Officer - Administration
Alok Industries Ltd.
06.2012 - 08.2019
- Making arrangements for hotel room bookings/rail & fight ticket bookings/forex arrangements/international sim cards & preparing invitation & visa covering letters for directors & employees travelling within the country as well as abroad for business tours, fairs & exhibitions.
- Coordinating with Cox & King Company for booking flight tickets.
- Taking care of Company Owned & Company Paid (COCP) mobile connections, data cards, international roaming plans etc.
- Arranging corporate vehicle for employees travelling to our plant at Vapi /Silvassa on a daily basis & also coordinating with the drivers.
- Preparing & presenting various business reports to the management as & when required.
- Coordinating with the internal staff as well as with the vendors for various reports to be submitted.
- Preparing various reports related to expenses & keeping a track of their payment status in coordination with the accounts team on a daily basis.
- Checking, verification & processing of foreign travel bills, Vodafone bills & ensuring timely payments to be done to the government bodies & our vendors such as MTNL, BEST, Vodafone, PRI Lines etc.
- Sourcing new vendors & ensuring to get the best quotations and prices.
- Assigning vendors our current requirements & ensuring our work and payments both are completed on time.
- Preparing various purchase vouchers & reimbursement vouchers such as medical, mobile, petrol & maintenance & driver's salary for our internal employees (as a part of their salary component) & processing the details to the accounts team for payments.
- Preparing travel & conveyance vouchers for drivers for the expenses incurred during the plant visit.
- Organizing & making necessary logistics arrangements for various business meetings/exhibitions/sale/corporate events/employee engagement activities.
- To ensure proper printing of visiting cards, access cards, greeting cards & letter heads and also to keep a track of other day to day stationery required at work.
- Updating records on a daily basis in excel & SAP also organizing & maintaining management records, files & policies & carrying out overall day to day operations of office.
Admin Executive - Assistant
SVP Packing Industry Pvt. Ltd.
04.2010 - 05.2012
- Company Overview: Manufacturer of PP & PE Packaging Products
- Manufacturer of PP & PE Packaging Products
Dispatch Assistant cum Office Assistant
Chem-Verse Consultants Pvt. Ltd.
08.2008 - 01.2010
Stock Assistant cum Office Assistant
Wilmar Creations
10.2003 - 08.2008
- Company Overview: Manufacturer & Exporter of Innovative Gift Items
- Manufacturer & Exporter of Innovative Gift Items
Education
Bachelor of Science - Chemistry
G N Khalsa College
Mumbai04.2002
H.S.C -
N G Acharya College
03.1999
S.S.C. -
Aadarsh Vidyalaya
03.1996
Skills
- Business Correspondence
- Administrative Support
- Documentation Control
- Travel Support
- Vendor Management
- SAP User
Personal Details
- Passport Number: H4211977
- Date of Birth: 1980-10-13
- Marital Status: Married
- ID Type: Passport
- ID Number: H4211977
Remuneration And Notice Period
6LPA & Notice Period 15 Days
Languages
- English
- Hindi
- Marathi
Hobbies and Interests
- Playing Cricket
- Biking
- Surfing
- Weight Lifting
- Urban Exploration
Timeline
Administration Executive
J B Khokhani & Co. (Juven Pharmaceuticals)
06.2022 - Current
Member Service Representative
The International Association of Lions Club
04.2021 - 04.2022
Associate - Administration
NSEIT Ltd.
10.2019 - 10.2020
Senior Officer - Administration
Alok Industries Ltd.
06.2012 - 08.2019
Admin Executive - Assistant
SVP Packing Industry Pvt. Ltd.
04.2010 - 05.2012
Dispatch Assistant cum Office Assistant
Chem-Verse Consultants Pvt. Ltd.
08.2008 - 01.2010
Stock Assistant cum Office Assistant
Wilmar Creations
10.2003 - 08.2008
Bachelor of Science - Chemistry
G N Khalsa College
H.S.C -
N G Acharya College
S.S.C. -
Aadarsh Vidyalaya
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