Nitosh Kumar Das

Experienced in managing complete Time Office operations, including employee attendance, shift management, leave administration, overtime, late coming, early leaving, absenteeism, and working-hour records. Responsible for maintaining accurate and up-to-date attendance records for employees and workmen and ensuring timely submission of attendance data for payroll processing.

Handled daily attendance monitoring through biometric systems, attendance registers, and HRMS applications. Regularly reviewed attendance records to identify discrepancies, missing punches, unauthorized absences, late coming, early departures, and irregular attendance, and coordinated with employees, supervisors, and department heads for timely correction and regularization.

Managed shift schedules, shift changes, weekly offs, holidays, and roster planning as per operational requirements. Coordinated with different departments to ensure proper manpower deployment and accurate recording of employee working hours across shifts. Maintained records of general shifts, rotational shifts, night shifts, and other shift-related requirements.

Responsible for leave and attendance regularization activities, including processing leave applications, updating leave records, monitoring leave balances, and resolving employee queries related to attendance and leave. Coordinated with employees and reporting managers for approval and correction of attendance-related issues.

Handled overtime records by verifying extra working hours, obtaining necessary approvals, and preparing accurate overtime statements for payroll and wage processing. Monitored overtime trends and ensured that overtime data was properly documented and processed in accordance with company policies and applicable statutory requirements.

Prepared daily, weekly, and monthly attendance reports, manpower reports, absenteeism reports, overtime statements, shift-wise attendance summaries, and other Time Office MIS reports for management review. Provided accurate attendance and working-hour data to the payroll and HR teams to support timely and error-free salary processing.

Coordinated with payroll, HR, administration, production, security, and department supervisors regarding attendance and manpower-related matters. Assisted in resolving attendance discrepancies, employee queries, and system-related issues while maintaining confidentiality and accuracy of employee information.

Maintained proper Time Office documentation, including attendance records, leave records, overtime details, shift rosters, holiday records, and other relevant employee working-hour documentation. Supported internal audits, HR audits, and statutory compliance activities by providing required attendance and time-related records.

Played an important role in maintaining discipline and punctuality by monitoring attendance patterns, absenteeism, late coming, and unauthorized absence. Prepared reports and highlighted recurring attendance issues to management for appropriate corrective action.

Strong knowledge of Time Office procedures, attendance management, biometric systems, shift management, leave administration, overtime calculation, attendance regularization, payroll coordination, manpower reporting, HRMS operations, and Time & Attendance MIS.

Experienced in managing industrial relations activities and maintaining positive relationships between management, employees, workers, and trade unions. Skilled in handling employee and worker grievances, disciplinary matters, absenteeism, misconduct cases, and workplace conflicts while ensuring compliance with company policies and applicable labour laws. Strong ability to support management in maintaining a harmonious and productive work environment.

Responsible for coordinating with employees, workmen, union representatives, and management to address workplace issues and resolve industrial disputes effectively. Handled grievance redressal processes, disciplinary proceedings, show-cause notices, warning letters, domestic inquiries, and other employee-related documentation. Supported management in implementing disciplinary and corrective actions in a fair, consistent, and legally compliant manner.

Experienced in maintaining effective communication with workers and union representatives, understanding workforce concerns, and taking appropriate actions to improve employee relations and workplace satisfaction. Assisted in negotiations and discussions with unions and employee representatives regarding workplace policies, employee benefits, working conditions, attendance, leave, wages, and other employment-related matters.

Managed various industrial relations activities including labour contractor coordination, manpower deployment, attendance and wage-related matters, statutory compliance, employee welfare activities, and workforce engagement. Coordinated with relevant internal departments to ensure smooth day-to-day operations and timely resolution of employee and labour-related issues.

Supported compliance with applicable labour and employment regulations, including maintenance of statutory records, registers, notices, and documentation. Assisted during labour inspections, audits, and statutory proceedings by preparing required records and coordinating with concerned authorities and departments.

Played an active role in promoting discipline, employee engagement, workplace safety, welfare, and a positive work culture. Monitored employee concerns and workplace situations to identify potential industrial issues at an early stage and worked proactively with management to prevent escalation.

Strong understanding of industrial relations practices, grievance handling, disciplinary procedures, union relations, labor compliance, employee welfare, conflict resolution, and workforce management, with the ability to maintain confidentiality, professionalism, and effective communication while dealing with sensitive employee and industrial matters.

Responsible for managing and coordinating overall administrative operations, including the smooth and efficient functioning of 2 company guest houses, employee hostel, canteen facilities, and a fleet of 26 company vehicles. Ensured proper utilization of facilities, employee convenience, cost control, safety, hygiene, and compliance with company policies and administrative procedures.

Managed the day-to-day operations of two company guest houses, including room allocation, booking and reservation management, guest check-in/check-out coordination, housekeeping, cleanliness, maintenance, inventory, utilities, and overall upkeep of the premises. Coordinated accommodation arrangements for employees, management personnel, visitors, customers, and other official guests. Maintained guest house registers, occupancy records, expenditure statements, and related administrative documentation.

Handled complete hostel administration, including employee accommodation, room allocation, occupancy records, housekeeping, cleanliness, maintenance, security, electricity, water supply, and general discipline. Addressed residents' concerns and coordinated with maintenance, housekeeping, security, and other service providers to ensure a safe, hygienic, and comfortable living environment.

Managed canteen operations to ensure timely availability of hygienic and quality food for employees and staff. Coordinated with canteen contractors and vendors regarding food quality, menu planning, hygiene standards, manpower, cleanliness, kitchen maintenance, raw-material availability, and service quality. Conducted regular inspections and addressed employee feedback and complaints related to canteen services.

Responsible for administration and coordination of 26 company vehicles, including vehicle allocation, scheduling, route planning, driver coordination, daily vehicle utilization, fuel monitoring, servicing, maintenance, insurance, pollution certificates, registration documents, and other statutory requirements. Maintained vehicle-wise records, logbooks, fuel consumption, mileage, repair and maintenance expenses, and service schedules.

Coordinated with drivers and departments for employee transportation, official visits, airport/railway station transfers, guest transportation, site visits, and other business requirements. Monitored vehicle availability and ensured vehicles were deployed efficiently according to operational priorities. Followed up on preventive maintenance and repairs to minimize vehicle downtime and ensure safe and reliable transportation.

Managed relationships with vendors, contractors, housekeeping agencies, security personnel, transport service providers, canteen contractors, maintenance teams, and other external service providers. Obtained quotations, coordinated service requirements, monitored service quality, verified bills, and supported timely payment processing in accordance with company procedures.

Maintained administrative records, including guest house records, hostel occupancy records, canteen documentation, vehicle files, insurance and statutory documents, vendor records, purchase records, maintenance records, invoices, and other relevant MIS reports. Prepared periodic administrative reports for management covering accommodation, transportation, vehicle utilization, canteen operations, maintenance expenses, and facility-related activities.

Coordinated preventive and corrective maintenance of administrative facilities and ensured timely resolution of issues related to electrical systems, plumbing, civil work, air-conditioning, furniture, appliances, water supply, sanitation, and general infrastructure. Conducted regular inspections of facilities to identify maintenance requirements and ensure proper standards of housekeeping and safety.

Supported cost control and budget management for administrative activities by monitoring expenses related to guest houses, hostel, canteen, transportation, vehicle maintenance, fuel, utilities, housekeeping, and other facility services. Identified opportunities to improve operational efficiency and reduce unnecessary administrative expenditure.

Ensured compliance with company policies, safety procedures, hygiene standards, statutory documentation, and administrative guidelines. Coordinated with management and relevant departments to resolve operational issues, improve employee facilities, and maintain a professional and well-organized workplace environment.

Demonstrated strong skills in facility management, transport management, guest house administration, hostel management, canteen management, vendor management, housekeeping coordination, fleet management, maintenance coordination, cost control, documentation, MIS reporting, and employee support services.