Olivia Nasrin
Summary
Highly organized, detail-oriented, and self-motivated Executive Assistant with extensive experience in office management. Skilled in managing calendars, scheduling meetings, and serving as the primary point of contact between executives and internal/external stakeholders. Possesses exceptional written and verbal communication skills, strong time management abilities, and a proactive approach to problem-solving. A confident and adaptable professional with a commitment to continuous learning and seeking opportunities for growth and development.
Overview
4
4
years of professional experience
Work History
Executive Assistant
Cybage Software
03.2023 - Current
- Managed Executive Calendars : Coordinated and optimized schedules, ensuring efficient time management for CXOs.
- Scheduled Meetings & Travel : Organized meetings, appointments, and domestic/international travel arrangements, ensuring seamless execution.
- Prioritized Daily Tasks : Strategically organized daily activities to maximize productivity and meet key objectives.
- Organized Events & Conferences : Coordinated and facilitated meetings, conferences, and corporate events, ensuring smooth execution.
- Travel Coordination : Arranged comprehensive travel itineraries, including flights, transportation, and accommodations, aligned with executive preferences.
- Handled Correspondence : Managed emails, phone calls, and other communication on behalf of CXOs, ensuring timely responses and confidentiality.
- Supported Executive Operations : Executed administrative tasks to streamline CXO functions and operations.
- Ensured Confidentiality : Maintained discretion and confidentiality in managing sensitive information, documents, and executive decisions.
- Handled Confidential Communications : Safeguarded all confidential documents and communications with utmost discretion.
- Managed Office Operations : Monitored and maintained office supplies and equipment to ensure a well-organized, functional work environment.
- Task & Project Prioritization : Effectively prioritized tasks and projects, ensuring deadlines and objectives were consistently met.
- Proactive Calendar Management : Anticipated executive needs and proactively adjusted schedules to accommodate shifting priorities.
- Cross-department Coordination : Collaborated with internal teams and departments to ensure seamless and efficient execution of executive priorities.
Recruitment Consultant
Netcom Consultant
06.2021 - 11.2022
- Conducted end-to-end recruitment processes, including sourcing, screening, and scheduling interviews for candidates.
- Effectively coordinated with candidates to ensure smooth interview scheduling and preparation.
- Maintained regular communication with clients to understand their requirements and provide updates on recruitment progress.
- Prepared and maintained detailed daily reports to track updates and ensure process transparency.
Education
Diploma in Mass Communication & Journalism -
Bhartiya Vidya Bhawan
01-2019
Bachelor of Arts - English Honors
Calcutta University
01-2018
High School -
Shri Shikshayatan School
04-2015
Skills
- Executive Calendar Management
- Meeting and Appointment Scheduling
- Travel Planning and Coordination (Domestic & International)
- Time Management and Prioritization
- Event Planning and Coordination
- Email and Communication Management
- Administrative Support
- Confidentiality and Discretion
- Task and Project Prioritization
- Office Management and Organization
- Proactive Problem-Solving
- Interdepartmental Coordination
- Strong Interpersonal and Communication Skills
- Attention to Detail
- Adaptability and Flexibility
- Multitasking and Efficiency
- Client and Stakeholder Coordination
Timeline
Executive Assistant
Cybage Software
03.2023 - Current
Recruitment Consultant
Netcom Consultant
06.2021 - 11.2022
Diploma in Mass Communication & Journalism -
Bhartiya Vidya Bhawan
Bachelor of Arts - English Honors
Calcutta University
High School -
Shri Shikshayatan School
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