P. Vijay

Micron Semiconductor Project

• Copy, scan and store documents/acknowledged transmittal cover sheet
• Receive ITP/IFA/IFC Documents Upload ACC and Distributed to Client and Internal Team
• Received Client Comments send to Document Owner and Internal Team
• File documents/drawings in physical and digital records in ACC
• Retrieve files as requested by employees and clients
• Maintain confidentiality around sensitive information and terms of agreement
• Receive RFI and Enter Log and Transmitted to Client/Internal Team

AR RATAWI Project, Irqa

• Assign Engineering Document Number based on MDR and Create Placeholder in Documentum
• Receiving Document as per project documentation requirement and Check QC for outgoing documents numbered and revision, deliverable title according to the customer specifications
• Initial Placeholder Set Up and implementation of Documentum/WTT Software and Initiate the workflow
• Distributes documentation through Web Transmittal Tool (WTT) to the Client /project team and customers for review and comments
• Received Comments from Client upload Webtop and Distributed to Engineer
• Received Revised Document from Engineer and upload Webtop Superseded prevision revision and distribute to Client and Engineer
• Tools: MS Office, Documentum/Webtop, WebTransmittal Tool (WTT), Prodom

3M, Alkox7, Atlantis. Belgium &Major Capital Projects, Chevron US Projects

• Assign Vendor Document Number based on PO/SDR and Create Package/Placeholder in Aconex
• Initial Placeholder Set Up and implementation of Aconex /JPI Software and Initiate the workflow
• Receiving Document as per project documentation requirement and Check QC for outgoing documents numbered and revision, deliverable title according to the customer specifications
• Distributes documentation through Aconex/Mail to the project team and customers for review and comments
• Received Comments from Client upload Aconex and Distributed to Vendor/Engineer
• Received Revised Document from Engineer/Vendor and upload Aconex Superseded prevision revision and distribute to engineer
• IPIMS–Receiving Document from Vendor and Create Incoming Transmittal and Distribute to Chevron Eng Team for Review
• Create Outgoing Transmittal and send Back to Vendor for Commented Document
• Tools: MS Office, ACONEX, JPI, PIRS, iPIMS

MEC Project/Wesseling_OM6_REV (Secondment
Contract )

• Vendor Document downloads from share folder and Segregate based on the Equipment No and move to LPO folder (Apx45kdocuments)
• LPO Documents upload to Documentum are a wise
• Download Document from Supplier Exchange (SE)and Quality check and Accepted
• Open Capital Project Express (CPX) and upload Reference document and prepare Distribution List and send to Engineer for Review the Document
• Update Document Tracker log daily
• Tools: MS Office, Capital Projects Express (CPX), Supplier Exchange (SE)

Shell LNGC Canada

• Responsible for Generation of Vendor Print Document Numbers and Technical Drawing Numbers following Shell (LNGC) Document Control Procedure for data and document requirements
• Managing workflow of information between COMPANY and CONTRACTOR
• Managing company’s Electronic Document management systems Smart Plant Foundation (SPF), ensuring classification of documents, checking metadata like revision number, document title, document number, status code, issue code etc
• Registration, receipt and distribution (Internal and External Transmittals) of documents
• Undertaking project document filing, archiving and handover/turnover of milestone documents by performing Quality checks according to Project specifications and delivering conclusive information to Asset IM team
• Responsible for Technical Drawing Retrieval process which includes complete spectrum of stake holders like Asset IM team, Project Document Control, Discipline Project Engineers and EPC Document Control and Engineers
• The complete process involves getting Plant Site Technical Library Document reservation, registration and transmittal to EPC
• Delivering Project Control against project procedures and ensure concurrency of Documents for external design documents by updating and tracking documents in different logs
• Supporting and helping Shell Canada, Japan LNGC projects team and Contractors (Mass Check-out, bulk registration, Document and Discipline type Code selection and verification etc.)
• Supporting and helping on site team in preparation and reviewing Project Document Control Work Instructions and Procedures for bringing standardization in the activities
• Tools: MS Office, Assai, SPF

Marine Project–Construction of Inner & Outer Harbor

• Receive and stamp all incoming documents from Contractor and Client and enter the incoming log
• Receive RFI/MIR and enter in the log and circulate the team
• All Outgoing documents check the quality and submit to Client, Contractor and updating the Outgoing log for each projects document
• Reads and analyzes incoming memos, submissions, and reports to determine their significance and plan their distribution
• Supervising incoming and outgoing mail distribution Organizing and followup of Incoming documents
• Ensure that controlled copies of latest approved documents and drawings are given to the appropriate staff & contractors and suppliers as required
• Provide required photo copies, scanning, print of documents/drawings and binding to project team
• Supervising the Company archive, maintaining the filing system and updating Company records as per Project Guideline and Company Quality Standard are also part of their responsibilities
• Provides technical support to the Project Coordination Section by locating and retrieval of drawings and technical documents
• Fax all outgoing letter to Client office
• Tracking the pending documents by generating reports on regular basis and circulate to RE and CRE
• Using ProjectWise (PW) upload all incoming/Outgoing document
• Organizing Filing system (project wise) including File labeling, File numbering, Table of contents/Index, File location, storage of Files and dispensing of obsolete documents/records etc
• Tools: MS Office, ProjectWise

BP, Chevron, Statoil Project (NSAM)

• Initial Placeholder Setup and implementation of LiveLink Software and Initiate the workflow
• Coordination with regional project team for DC workflows monitored (IDC, IFR and AFC)
• Maintain Master Document Register (MDR) consisting of drawings, specifications, procedures & plans
• Receiving, classifying, indexing, storing and retrieving the engineering data as per project documentation requirement and Check QC for outgoing documents numbered and revision, deliverable title according to the customer specifications
• Received commented document from client and upload Livelink rendition and update Transmittal Log (Sharepoint) and distribute to engineers
• Preparation and maintaining a filing system in EDMS (Live Link, SharePoint, PIMS) as per project requirements which allows management team to get an updated Customer & Supplier issued documents as receiving, recording, and processing for internal and external organizations review and approval
• Manage the flow of correspondence in and out of the company through proper transmittals, ensure outgoing documents are accurate, comply with company standards and policies, route correspondence to correct associates, and protect and secure confidential and proprietary information
• Copy or scan materials, organize, maintain, and safeguard files and database
• Submits project documentation to management team for approval, and transmits approved documents to customer (BP, Chevron, Statoil)
• Distributes documentation to the project team and customers for review and comments
• Printing, compiling, and shipping of MRBs (final documentation) to regional teams
• Receives, distributes, and tracks comments received from the customers
• Update Transmittal log for Incoming/Outgoing documents (SharePoint)
• Confers with engineers, managers, customers, and others to discuss the project, prepare documents, or modify contract schedules
• Tools: Livelink, Sharepoint, MS Office

TAQA Pipeline Project, Iraq

• Working with Clients in the Middle East including TAQA Atrush (Iraq)
• Update all incoming and outgoing engineering/vendor documents using webtop (EDMS)
• Coordinating with client, consultant and vendors/suppliers to obtain and distribute documents as per standards and distribution matrix
• Maintaining system at records of the entire incoming and outgoing project, vendor and subcontracts documents
• Managing the technical documents including engineering and supplier drawings, technical specifications, purchase order and arranged distribution to the concerned section using EDMS
• Ensuring all units of the projects are recording the documents in line with the company's policy/procedures and maintaining up to date general filing system including a Master Document Register
• Ensuring all returned comments from client both internal & external are properly stored into EDMS along with the IDC Comments by the engineering team
• Allocate Vendor Document Number (VDR) as per project specification and requirements
• Update Engineering Drawings & Documents status in accordance with Master Drawing Register (MDR)
• Update Supplier Documents status in accordance with Supplier Document Register (SDRL)
• Maintain and distribute documents and comments according to the Project distribution matrix
• Ensure that all documentation, drawings and specifications are up to date and at the correct revision
• Providing EDMS access to the DCC/Project/Engineering team with proper permission sets and providing document training accordingly
• Tools: Documentum, MS Office

Barakah Nuclear Projects and Transportation Projects

• Establish and maintain the files, records, correspondences received from the Clients, Contractors and others
• Receipt and distribution of all Contractors submittals to respective engineers for their review and comments
• Follow-up responses to all submittals send for review/comments internal and external
• Maintain document control registers for incoming and outgoing project documents
• Ensure that the latest revision and approval status of drawings are being updated continuously
• Provides list of pending submittals to PM/RE/Engineers on weekly basis for their information and action
• Prepare/types all the correspondences, monthly progress reports, minutes of meeting and other technical submittals
• Ensure proper documentations with control procedures like using the latest template, ensuring correct format, classifying the sensitivity and comprehensive quality check of the approved controlled correspondence prior to transmitting It to DCRM
• Thus, maintaining in an effective, up to date and accurate database and tracker daily
• Maintain confidential records and files like invoices, contracts and BoQ's
• Ensure all hard copies of documents are filed correctly and maintain electronic copy for the same for easy retrieval by the project team
• Maintain and updates the filing key and ensure that all procedures are strictly followed
• Prepare monthly timesheet as required and issue to HO in a timely manner
• Prepare smoothly replenishments to be issued to Contractor for kitchen items and office requirements
• Tools: FTP, MS Office

TAKREER IRP II Oil & Gas Ruwais to Alain (approx.925km) Pipeline Project

• It includes cross country Pipeline and associated Storage Tanks
• Pipelines from Al Ain to Mussafah, Mussafah to ADIA, Madinat Zayed to Tarif, Mussafah to Ruwais, Ruwais to Shweihat etc
• (Approx 925 KM) and total 26 tanks at various locations – Al Ain 7 Tanks, Mussafah 1 Tank, Madinat Zayed 8 Tanks & Ruwais 10 Tanks
• Receive Distribute/Circulate and register all incoming documents / correspondence
• Receiving & performing quality check on contractor/subcontractor’s documents and distributing to the respecting discipline for Review/ Approval as per the distribution matrix
• Entire database & generate various reports for the Engineers requirements as required
• Responsible for organizing and daily maintenance of project files (both paper and electronically) for timely retrieval of documentation on large projects
• Daily received ITR and Coordinate with QA/QC Engineer
• Filing of all documents/correspondence and maintained in a manner to ensure quick and easy retrievals per Takreer QES standards

Transco/ADDC Transmission & Substation Project(400/132/22kV)

• Responsible for supporting the Engineers in documentation of the respective projects and coordination for smooth execution of Power projects
• Using Project Information Management System (PIMS) for scanning & uploading projects related correspondences, drawings & Documents
• Receive and stamp, all incoming/outgoing documents updating the log for each projects document
• Organizing Filing system (project wise) including File labeling, File numbering, Table of contents/Index, File location, storage of File and dispensing of obsolete documents/records etc
• Supervising incoming and outgoing mail distribution Organizing and follow up of incoming documents
• Ensure that controlled copies of latest approved documents and drawings are given to the appropriate staff & contractors and suppliers as required
• Provide required photocopies, print of documents / drawings and binding to project team
• Supervising the Company archive, maintaining the filing system and updating company records as per Project Guidelines and Company Quality Standard are also part of the responsibilities
• Provides technical support to the Project Coordination Section by locating and retrieval of drawings and technical documents
• Tools: PIMS, MS Office