PALLAVI MEHTA

Executive Assistance to Executive Director :

• Facilitated seamless execution of directives for Executive Director through close collaboration with HOD and team.
• Organized meetings and conference calls with project teams and stakeholders to enhance communication efficiency.
• Maintained accurate meeting minutes, action points, and organized project databases for easy access.
• Scheduled appointments and managed calendar for Executive Director to optimize time management.

Travel and Vendor Management :

• Coordinated domestic and international travel arrangements, including flights, accommodation, visas, and insurance for chairman and executive leadership.
• Prepared visa letters and essential documentation to support travel requirements.
• Liaised with travel agencies and service providers to negotiate competitive rates and ensure quality service.
• Analyzed travel expenses, identifying savings opportunities while managing vendor invoices for timely payments.

Coordinated meetings and scheduled appointments for senior management to optimize time efficiency.

• Planned and managed travel arrangements for CEO, MD, COO, and other staff members.

Oversaw travel requests from pan India and international locations.

• Arranged conferences and meetings at five-star hotels to enhance corporate events.
• Negotiated corporate rates with airlines, hotels, and transportation vendors.
• Executed contracts with hotels and airlines to secure favorable terms.
• Prepared and submitted monthly travel reports detailing expenditures and activities.
• Reviewed vendor invoices for accuracy and processed payments efficiently.

• Setup new corporate accounts by conducting business to business telephone sales.(Few of them are orion security Solutions pvt ltd, Manikaran Power ltd, Educomp Solutions, Unicharm India pvt ltd, Indo Rama synthetics, Jindal Stainless ltd)
• Contacted new and existing corporate accounts to discuss how their needs could be met and giving them demo on product

• Providing customer support to clients related to reservation of hotel booking, Package bookings

• Handling SONY INDIA implant, providing them a travel arrangement which includes air and train booking, insurance, Visa for expats(Japanese travelers) and top management which includes MD
• Coordinate and negotiate with airlines for group confirmation
• Responsible for submitting weekly statement and invoice for timely payment

• Providing customer support to Corporate clients related to reservation, ticketing, hotel, visa, insurance and forex
• Providing support on fares and charges
• Making professional, accurate, cost effective travel arrangements for Corporate clients while providing excellent customer service

• Responsible for arranging group ticketing, visa and insurance also travelling with them for escorting
• Handling day to day activities (scheduling meetings, preparing costing sheets, letter and email drafting, managing day to day office expenses etc)

• Worked as customer sales executive, Handling Reservation for U.S client