PANKAJ PHULORIA
Executive Assistant
Summary
Highly skilled and accomplished Executive Assistant with over 14 years of experience providing comprehensive support to top-level management. Proficient in managing complex calendars, coordinating travel arrangements, and facilitating seamless communication between departments. Demonstrated expertise in handling confidential information with discretion and professionalism. Adept at multitasking, prioritizing tasks effectively, and maintaining a proactive approach to ensure the smooth functioning of executive workflows. Strong communicator with exceptional organizational skills, committed to delivering excellence in executive support. Dedicated Executive Assistant with excellent experience in industry. Maintains professional appearance and demeanor and expertly completes assigned tasks with focus on quality. Dependable and quick-learning team player with effective communication and organization skills.
Overview
14
14
years of professional experience
Work History
Executive Assistant to Director
Prime Gold SAIL JVC Limited
08.2022 - Current
- Arranging the Weekly Sales Figure from all the Regional Manager from Pan India
- Arranging weekly Accounting Reports such as Conversion Report, Admin Expenses report, Production Reports, Dispatch Reports, daily MIS reports
- Getting the monthly Profit & Loss from CFO and arranging the meeting of director with accounts team monthly
- Getting the monthly dispatch from the Franchise plants to get the monthly royalty amount from them
- Answering all calls received on the mobile of director when he is in meeting and giving the immediate solution after understanding the situation and diverting the work to the correct department
- Handling the WhatsApp and Mails of the Director and reverting on all messages and mails independently and give the update to the director
- Arranging the monthly family meeting along with all the monthly Balance Sheets of all the groups
- Maintains the Dealers and distributors register weekly
- Successfully implemented the sales tracking software LIO in organization to get the sales visit data after my joining
- Implemented successfully monthly and weekly reporting system in organization after my joining
- Visit plant once in a month to check and monitor the working
- Also supporting the Director in daily rates opening
- Assigning the task in Lio App and do the regular follow ups for the day to day works assigned by Director to the employees
- Successfully implemented the ERP in organization by playing the role of project coordinator in 6 months
- Successfully implemented the Performance Indicator system in organization after my joining
- Checking the daily payment planning and updating the same to the director and arranging the approval on the same for accounts team
- Doing Hiring for the required positions for our organization
- Also supporting other 3 directors for their day to day working
- Arranging the Annual General Meeting and Board Meeting with Steel Authority of India
- Also taking care of office administration
- Checking the monthly Salary Sheets of Plant staff and admin staff
- Dedicatedly checking the live production and inform management about the per hour production, miss roll percentage, burning loss, electrical and mechanical breakdowns etc
- Checking the raw material rates time to time for better production planning
- Listening employees issues and concern and try to resolve them at my level and if can't be resolved escalate the same to the HOD or management whatever is required as per the situations.
Executive Assistant to Director
GRAND SLAM FITNESS PVT LTD
04.2021 - 07.2022
- Tracks sales data and works to meet quotas or sales team goals
- Creates and presents regular performance reports for managers and executives
- Sets marketing schedules and coordinates with colleagues, sponsors, media representatives, and other professionals to implement strategies across multiple channels
- Taking feedback from Sales team for their weekly sales meets and providing the same report to the Director
- Organizing travel arrangements whenever is required
- Data Management like maintaining records of agreements, letters, important data
- Completed the Big project of 100 Cr
- Single handedly of Rajasthan in which we have setup more than 200 outdoor gyms in Rajasthan ITI's
- Placing the order to overseas in US for the Indoor Gym Equipment's after getting the order from sales team and segregating after checking the stock in hand in our warehouse
- Assigning the leads received from Indiamart to the sales team and tracking their performance on their calls and visits
- Assisting Director in Hiring part by taking the second round of interview to save the time and connect the right candidate for him
- Independently and actively doing the sales also
- Drafting E-mails and letters.
Executive Assistant to Director
PRECISE INSTRUMENTS PVT LTD
08.2012 - 02.2021
- Answers questions from clients about product and service benefits
- Maintains excellent relationships with clients through superior customer service
- Implements and adheres to company policies and procedures
- Data Management like maintaining records of agreements, letters, important data
- Organizing travel arrangements whenever is required
- Coordinating with Principles of Trimble in Netherlands
- Looking of Freight and Forwarding of Shipments coming for PRECISE from Netherlands
- Making reports for Directors
- Arranging certificates required for a company such as sales tax registration, ISO certification, Authorized Dealer Certification from our Principles etc
- Deciding the final selling price of the instruments imported from Netherlands
- Coordination with all the branches.
Executive Assistant to Director
FM Consultancy PVT. LTD
04.2011 - 07.2012
- Maintaining data of the candidates those are going for the interview in the company with our consultancy reference
- Making calls to the candidates to know about the status of their interview
- Sending e-mails to the clients for the status of no of candidates selected by them with reference to our company
- Working with official files and arranging meeting with clients.
Operation Executive (Backend)
Macmillan Publication Solutions
06.2010 - 03.2011
- Providing Journals of Macmillan Publication to the customer through Eclipse software
- Providing the access for the online Journals of Macmillan Publication through Site Licenses
- Preparing and sending productivity report to the Process managers and Upper Level managers for the work done by all the team members in a day
- Assigning work to the other team members when senior executives were not available
- Sending mails to all Upper level managers for Daily Intake of work received from Basingstoke (U.K.) for the Process.
Education
Skills
Team Worker
Team Leader
Communicational & Motivational Skills
Have an enthusiastic, exploring and fast learning nature
Typing Speed 30 WPM
Administrative Support
Executive Support
Information confidentiality
Office Management
Calendar Management
Customer Service
Schedule Management
Mail Management
Scheduling
Office Administration
Meeting planning
Travel Coordination
Interpersonal Communication
Business Administration
File Organization
Travel Arrangements
Project Management
Strong Problem Solver
Staff Management
Personal Information
- Father's Name: Shri. H.C. Phuloria
- Date of Birth: 12/20/89
- Gender: Male
- Nationality: Indian
- Marital Status: Married
Hometown
Uttarakhand
Languages
English
Hindi
Disclaimer
I certify that above mentioned information is correct to the best of my knowledge and nothing has been concealed.
Timeline
Executive Assistant to Director
Prime Gold SAIL JVC Limited
08.2022 - Current
Executive Assistant to Director
GRAND SLAM FITNESS PVT LTD
04.2021 - 07.2022
Executive Assistant to Director
PRECISE INSTRUMENTS PVT LTD
08.2012 - 02.2021
Executive Assistant to Director
FM Consultancy PVT. LTD
04.2011 - 07.2012
Operation Executive (Backend)
Macmillan Publication Solutions
06.2010 - 03.2011