PAOULOMI MOZUMDER

• Managed end-to-end secretarial compliances for a portfolio of 7 companies, ensuring full adherence to applicable corporate laws and regulatory requirements.
• Acted as a liaison between internal departments and external stakeholders, including Registrars and Transfer Agents (RTAs), consultants, and regulatory authorities.
• Provided strategic guidance to the Board of Directors on matters of corporate governance, legal obligations, and evolving regulatory frameworks.
• Handled shareholder-related matters such as share transfers, compliance queries, and dematerialization processes.
• Oversaw statutory actions including incorporation, strike-off procedures, and creation of ISINs in compliance with MCA regulations.
• Supported restructuring initiatives, including mergers, by coordinating documentation and regulatory submissions with external consultants.

Accomplishment

• Ensured 100% compliance with ROC filings and other statutory deadlines across all 7 managed entities.
• Successfully incorporated over 2 companies and facilitated the strike-off of 2 non-operational entity, helping streamline the group’s legal structure.
• Spearheaded the dematerialization process and ISIN creation for 3 companies, eliminating physical shareholding and improving regulatory compliance.
• Resolved over 20 shareholder and director queries by coordinating with RTAs and ensuring timely communication and documentation.
• Played a pivotal role on behalf the Company in ongoing Fast Track Merger by managing documentation, NOC coordination, and communication with legal consultants.
• Reduced the turnaround time for compliance reporting by 30% through process optimization and improved stakeholder coordination.
• Commended by senior leadership for accurate, timely, and proactive execution of secretarial and compliance functions.

• Assisted the Corp Sec Team in merger-related work, conducting thorough document verification sent by the Corp Sec consultant team.
• Ensured accuracy and compliance during critical phases of mergers.
• Worked closely with the CSR team, accounting team, and Corp Sec Consultant on CSR-related matters.
• Contributed to the development and implementation of CSR initiatives aligning with corporate goals.
• Played a pivotal role in the Corp Sec Team for the implementation of impact assessments.
• Contributed to strategic decision-making processes based on the assessment outcomes.
• Engaged with the Global team of Dell on various matters related to Board meetings, director availability, and document requirements for Indian Entities.
• Facilitated the signing of documents for Indian Legal Entities involving foreign directors.
• Managed the circulation of notices and agendas, providing support for the seamless conduct of board meetings, committee meetings, EGM, and AGM through VC.
• Acquired enriching experiences in managing Dell LE entities in Pakistan, Sri Lanka, and Bangladesh, focusing on secretarial compliances within their respective jurisdictions.
• Extensively worked on Dell's Blueprint and other essential tools, enhancing operational efficiency and contributing to streamlined processes.
• Reviewed and analyzed various documents, notices, and forms prepared by the Corp Sec Consultant.
• Provided valuable feedback, ensuring quality and compliance standards were met.
• Took ownership of coordinating with internal stakeholders and Corp Sec Consultant for the seamless shifting of Dell LE entities from one state to another.
• Integral part of the merger and acquisition team, playing a key role in coordinating with stakeholders.
• Successfully contributed to the mitigation and regularization of discrepancies in South Asian countries, specifically Pakistan and Sri Lanka.
• Implemented strategic solutions to address and rectify compliance issues, enhancing overall operational efficiency.
• Participated in various global team initiatives, notably in the implementation and utilization of the Director Portal.

• Ensure that the company's business aligns with the objectives stated in its Memorandum of Association and Articles of Association, in accordance with Companies Law.
• Ensure strict compliance with the provisions of Companies Law, as well as other statutes, rules, and bye-laws governing the company.
• Develop agendas and necessary documents for all board meetings, annual general meetings, and extraordinary general meetings of the company.
• Prepare meticulous minutes of the company in adherence to Secretarial Standards I and II.
• Oversee all matters related to share allotments, issuance of share certificates, and the maintenance of statutory Share Register.
• File various documents and forms pertaining to the appointment and resignation of Key Managerial Personnel (KMPs), Directors, issuance of right shares, increase of authorized capital, appointment and resignation of auditors, appointment of internal auditors, and LLP forms with the company registrar.
• Prepare and file necessary documentation for annual filings.
• Ensure the meticulous maintenance of various statutory registers in accordance with the Companies Act 2013.
• Prepare, approve, sign, and seal agreements, leases, legal forms, and other official documents on behalf of the company, as authorized by the board of directors or the responsible executive.
• Provide advice, in collaboration with the company's solicitors, to the chief executive or other executives on legal matters as required.
• Successfully ensured no instances of non-compliance with regulatory requirements during tenure.
• Conducted regular audits and implemented proactive measures to uphold legal and regulatory standards.
• Spearheaded the systematic updation of various statutory registers, ensuring accuracy and compliance.
• Effectively addressed and resolved queries related to audits, demonstrating a deep understanding of regulatory frameworks.
• Collaborated closely with the legal team to provide valuable inputs on compliance with Companies Act 2013.

• Ensure compliance with Listing Regulations on a quarterly basis, as and when required, as per SEBI (Listing Obligations Disclosure Requirements) Regulations, 2015.
• Provide the certification of the Company Secretary under the provisions of Regulation 15(2) of Chapter IV of SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015.
• Conduct board meetings and committee meetings for the company.
• Arrange for the publication of board meeting notices in daily newspapers and handle other correspondences related to board meetings.
• Draft notices, agendas, and minutes for board meetings and committee meetings.
• Manage matters related to the MCA-21 portal, including e-filing of DIN (Director Identification Number), DSC (Digital Signature Certificate), and other relevant documents.
• File the balance sheet, annual return, and other e-forms required by the company.
• Analyze and stay updated on various amendments to the Companies Act and SEBI regulations.

• Assisting the clients for filing forms and providing services with respect to compliances on various matters pertaining to Companies Act 2013 for Private Limited Company.

• Ensure that the company's business aligns with the objectives outlined in its Memorandum of Association, Articles of Association, and adheres to the provisions of the Companies Law.
• Ensure strict compliance with the provisions of the Companies Law, rules, statutes, bye-laws, and other applicable regulations governing the company.
• Collaborate with the Chairman to prepare agendas and other necessary documents for board meetings, annual general meetings, and extraordinary general meetings.
• Arrange, call, and conduct board meetings, maintaining accurate records of proceedings.
• Prepare precise minutes of the company in accordance with Secretarial Standard I and II.
• Oversee all matters related to the allotment of shares, issuance of share certificates, maintenance of statutory Share Register, and activities connected with share transfers.
• File various documents and forms related to the appointment and resignation of Key Managerial Personnel (KMPs), Directors, issuance of right shares, increase of authorized capital, appointment and resignation of auditors, and other forms to the registrar of the Company.
• Prepare and file documents required for annual filings.
• Maintain various statutory registers in accordance with the Companies Act 2013.
• Prepare, approve, sign, and seal agreements, leases, legal forms, and other official documents on behalf of the company when authorized by the board of directors or the executive responsible.
• Provide advice in conjunction with the company’s solicitors to the chief executive or other executives regarding legal matters as required.
• Execute and guide the company on compliance with the Real Estate (Regulation and Development) Act, 2016.
• Execute and conduct Audit Committee and Nomination and Remuneration Committee meetings in accordance with the Companies Act 2013.