Summary
Overview
Work History
Education
Skills
Personal Information
Languages
Additional Qualifications
Work Preference
Timeline
Generic
Open To Work

PARINAZ ZUBIN BACHA

Goregaon east

Summary

TO OBTAIN AN EXCITING AND CHALLENGING CAREER WHERE I CAN CONTRIBUTE MY EDUCATION AND COMMUNICATION SKILLS TO PROVE AS AN ASSET FOR THE COMPANY WHEREVER I WORK.

Overview

27
27
years of professional experience

Work History

EA to the Director / Admin Manager

Calvin Group of Companies
04.2025 - 01.2026
  • Organized and maintained Director's calendar, optimizing scheduling to enhance time management.
  • Managed confidential business correspondence, maintaining privacy and professionalism to protect sensitive information.
  • Composed letters and emails, facilitating clear and effective business communication.
  • Arranged hotel and airline reservations to support business travel needs.
  • Utilized Word, Excel, PowerPoint, and email for various business tasks.

EA to the Director / Administrator

Rakeshh Jeswaani Interior Architects (RJIA)
11.2012 - 03.2025
  • Managed incoming and outgoing correspondence for Director, ensuring timely communication
  • Maintaining travel correspondence of the Director.
  • Handling confidential business correspondence.
  • Organizing meetings and making minutes of the ongoing projects
  • Prepared proposals and invoices for clients, supporting successful project initiation
  • Managed attendance sheets and payroll processing for staff.
  • Maintaining petty expenses and general expenses for the Director and office staff
  • Drafting the official letters of the Director
  • Drafting Appointment and Offer letters of the employees
  • Communicating and interacting with the clients through email

Secretary to the HR Manager

Hilton Fujairah Resort
05.2007 - 09.2011
  • Coordinated administrative tasks, including report generation, presentation creation, and scorecard preparation to support HR operations.
  • Managed attendance records, processed payroll, and administered employee benefits to ensure accurate employee compensation and support.
  • Generated weekly, monthly, and annual reports to provide insights into HR metrics and support decision-making.
  • Maintaining and updating the HR - Employee database system.
  • Managed confidential business correspondence.
  • Handling incoming / outgoing correspondence for the HR Manager.
  • Organizing meetings - agendas - taking minutes.
  • New visas and work permits for newly recruited staff, medicals etc.
  • All Procedures as per immigration and labor office for renewal of visa/work permits.
  • Preparing all types of trouble reports, Accident reports etc and following up with the action.
  • Handling and preparation of medical forms, insurance forms, medical expenses etc for the sick employees.
  • Working on various power point presentations for the company.

Secretary to the Operation Manager

Nico International Hydrospace Fujairah
07.2005 - 09.2005
  • Managed all incoming and outgoing telephone calls for the operation manager, ensuring smooth communication flow
  • Received and distributed incoming faxes to relevant departmental heads to ensure timely communication
  • Communicated with clients via email to address inquiries and provide support, enhancing client relationships
  • Drafting Appointment and Offer letters of the employees.
  • Drafting letter for the port pass
  • Created detailed invoices for vessel services, ensuring accurate billing information.
  • Dispatching the invoice through the courier and maintaining the records
  • Issuing the Purchase Order for the invoices
  • Documented divers' timesheet entries for the assigned vessel to ensure accurate payroll.
  • Recorded job numbers for each vessel to maintain organized tracking.
  • Providing the vessel details to the divers
  • Upgrading the vessel details from the agent through email
  • Sent crane equipment booking forms via fax to the port for processing.
  • Managed shipment transition to the clearing stage.

Front Desk Executive / Secretary to the Director

Samudera Shipping Line (I) Pvt Ltd
02.2004 - 03.2005
  • Making Statistics of the Imports and Exports of the Vessels discharged
  • Making presentation in PowerPoint
  • Receiving all incoming faxes and distributing the same to the concern dept.
  • Addressed inquiries related to imports, delivering accurate information to clients to facilitate informed decision-making.
  • Providing Vessel inquiry to the shipping clients
  • Fixing appointments for the Director - with the clients.
  • Attending all incoming and outgoing Telephone Calls for the Director and staff
  • Corresponding with the clients through emails
  • Drafting Appointment and Offer letters of the employees
  • Drafting official letters of the Director.
  • Coordinated hotel bookings for company clients, ensuring optimal options and timely confirmations.
  • Organized tour bookings for clients, selecting tailored packages and securing arrangements to enhance client satisfaction.
  • Informed relevant departments and department heads about meetings and holidays through telephone and circulars.
  • Maintaining the files of the company
  • Communicating & interacting with the clients
  • Transcribed dictated notes in longhand to create accurate records for reference.
  • Maintaining Inward and Outward courier register
  • Maintaining the attendance register

Office Administrator / Secretary

Rohaans Real Estate Consultancy Firm
06.1999 - 06.2003
  • Handled incoming telephone calls, ensuring prompt and professional communication with clients
  • Checking E-Mails / Communication with clients
  • Coordinated booking for international and domestic flights, optimizing travel arrangements for staff
  • Utilized various computer applications to streamline office processes and enhance data management
  • Managed petty cash transactions
  • Making vouchers for the bills
  • Receipts for the rental bills
  • Maintaining books and files
  • Handling accounts of the firm

Education

Airlines Ticketing and Travel Management -

CAREER FORUM INSTITUTE
Pune
01.2003

Computer Course - CPISM Computer Course

APTECH COMPUTER INSTITUTE
Pune
01.2000

B.Com -

Pune University
01.1999

Computer Course - Vidya Computer Course

APTECH COMPUTER INSTITUTE
Pune
01.1999

H.S.C -

Mumbai University
01.1996

S.S.C -

Mumbai University
01.1994

Skills

  • Administrative support
  • Calendar management
  • Travel coordination
  • Microsoft Office proficiency
  • Proposal writing
  • Confidential correspondence

Personal Information

  • Date of Birth: 08/25/75
  • Gender: FEMALE
  • Nationality: INDIAN
  • Marital Status: MARRIED
  • Religion: PARSEE (ZOROASTRIAN)

Languages

  • English
  • Hindi
  • Marathi
  • Gujarati

Additional Qualifications

  • Vidya Computer Course, APTECH COMPUTER INSTITUTE, PUNE, 1999
  • CPISM Computer Course, APTECH COMPUTER INSTITUTE, PUNE, 2000
  • AIRLINES TICKETING AND TRAVEL MANAGEMENT, CAREER FORUM INSTITUTE, PUNE, 01/2003

Work Preference

Job Search Status

Open to work

Work Type

Full Time

Location Preference

On-Site

Salary Range

₹45000/yr - ₹200000/yr

Timeline

EA to the Director / Admin Manager

Calvin Group of Companies
04.2025 - 01.2026

EA to the Director / Administrator

Rakeshh Jeswaani Interior Architects (RJIA)
11.2012 - 03.2025

Secretary to the HR Manager

Hilton Fujairah Resort
05.2007 - 09.2011

Secretary to the Operation Manager

Nico International Hydrospace Fujairah
07.2005 - 09.2005

Front Desk Executive / Secretary to the Director

Samudera Shipping Line (I) Pvt Ltd
02.2004 - 03.2005

Office Administrator / Secretary

Rohaans Real Estate Consultancy Firm
06.1999 - 06.2003

Airlines Ticketing and Travel Management -

CAREER FORUM INSTITUTE

Computer Course - CPISM Computer Course

APTECH COMPUTER INSTITUTE

B.Com -

Pune University

Computer Course - Vidya Computer Course

APTECH COMPUTER INSTITUTE

H.S.C -

Mumbai University

S.S.C -

Mumbai University
PARINAZ ZUBIN BACHA