PARVATI RAI

• Translated daily revenue reports from the Hospital Management Software (Karexpert) into Tally accounting records.
• Establish and manage daily financial dashboard contrasting actual hospital revenue with budgeted figures.
• Investigated and resolved billing issues to maximize cash flow and minimize liabilities.
• Harmonized cash, bank, and UPI revenues through daily reconciliation with collections.
• Created bank reconciliation statements to maintain financial integrity.
• Verified pharmacy invoices to ensure prompt payment processing.
• Maintained detailed records of account transactions, including invoices, payments, and journal entries.
• Prepared monthly financial reports for management review.
• Managed daily closing, reporting and reconciliation functions.
• Verified rent and vendor accounts for accuracy in financial documentation
• Documented monthly consumption data for General store, Electrical and Civil Store after thorough verification.
• Maintained Fixed Asset register and calculated depreciation accordingly.
• Coordinated with other departments on various accounting activities such as month-end close process or budget preparation.
• Performed audits of operational and financial areas to check compliance.
• Provided support to internal and external auditors during the annual audit process.
• Coordinated audits by preparing necessary documentation and reports.

1. Student Finance.

• Received regular payments, including course fees and examination fees, from students.
• Reconciled all types of academic fees, ensuring accuracy in deposits and examination charges.
• Conducted follow-ups on receivables and maintained related correspondence efficiently.
• Settled accounts for graduated or withdrawn students to finalize financial records.
• Published notices regarding fee structures, defaulter lists, payment schedules, and mess statements.

2. Bill Processing

• Processed bills for vendors, staff, and students efficiently.
• Handled travel advances, receivables, and security deposits accurately.
• Remitted statutory payments within prescribed timelines.
• Maintained an organized bill register for tracking.
• Managed excess funds and transferred them to SMU promptly.

3. Review and Analysis

• Executed bank reconciliations and conducted follow-up actions.
• Reconciled and monitored accounts receivable, accounts payable, deposits, and advances.
• Maintained Fixed Assets register and calculated depreciation accurately.
• Prepared GST and TDS statements to ensure compliance.

4. Budget Forecast, Review, and Control

• Prepared recurring and non-recurring budgets to align with departmental goals.
• Conducted mid-term budget reviews to assess financial performance.
• Reviewed departmental budget utilization periodically to ensure efficiency.
• Controlled budget allocation to maintain spending within approved limits.

5. MIS Reporting, Auditing, and Finalization of Accounts.

• Generated periodic MIS reports for quarterly, half-yearly, and annual assessments.
• Coordinated internal and statutory audits to ensure compliance and accuracy.
• Prepared financial statements, including balance sheets and income statements.
• Scrutinized all ledger transactions for discrepancies and accuracy.
• Provided precise financial data to support strategic decision-making.

6. Work Relations

• Reporting Head: Manager, Dean, HOI, Chief Finance Officer, SMU.
• Internal Interface: Students, Faculty, staff, HODs, HOI, Chief Finance Officer.
• Eternal Interface-Banker, parents, suppliers, vendors, auditors.