Pedda Vittal Aarva

• Coordinated with internal stakeholders to address all procurement needs effectively, and ensure smooth operations across the company.
• Created and maintained a comprehensive vendor database, tracked vendor performance, and developed strong vendor relationships.
• Conducted cost-benefit analyses and prepared comparison reports of goods and services for senior management review and approval.
• Negotiated with vendors to secure the best quotes within budget constraints, achieving an average cost reduction of 10% to 15% per contract.
• Prepared detailed weekly, monthly, quarterly, and annual procurement cost reports for strategic review.
• Generated purchase orders, tracked delivery timelines, and ensured timely vendor payments to maintain seamless supply chain operations.
• Managed the Procurement Department to ensure efficient workflows and adherence to company policies.
• Reviewed and negotiated contract specifications with vendors to ensure favorable terms and compliance.
• Enforced procurement policies and procedures across all departments, ensuring zero deviations from established SOPs.
• Developed and implemented procurement strategies, improving supplier performance, and reducing operational costs by 5-8%.
• Conducted market research to identify cost trends, potential vendor opportunities, and innovative sourcing solutions.

As part of admin-related tasks, below are the key aspects:

• Managed a total area of 165,000 sqft, supporting a headcount of over 1,500 employees.
• Supervised the upkeep of new office spaces, working with project execution teams, and the PMC team to ensure timely project completion.
• Collaborated with cross-functional teams to support various projects and initiatives, driving successful outcomes.
• Ensured a safe work environment by educating employees on fire safety and safety compliance.
• Assisted in budgeting and expense management by tracking and analyzing expenses to optimize resources.
• Provided comprehensive administrative support to executives, including scheduling, travel arrangements, and report preparation.
• Oversaw inventory tracking and Procurement, ensuring the timely availability of office consumables.
• Facilitated company events, coordinating with internal stakeholders, and managing multiple vendors for successful execution.
• Worked closely with the building management team to ensure seamless office facility operations.

• Worked on rejection invoices that are noncompliant, and communicated them through emails or telephone to the vendors or business owners.
• Assessing and implementing appropriate sampling and quality measurement methodology.
• The ability to report the health of the service from a quality perspective in an easy and insightful manner.
• Regularly review the quality measurement mechanisms, and continue to improve. Identify risks and defects in a process.
• Developing, modifying, and maintaining the operational and design effectiveness of internal controls.
• Maintaining daily, weekly, and monthly MIS reports.

• Invoice processing (non-retail) for India, APAC, and NA (US and Canada) regions.
• Processing invoices with PO, Non-PO invoices, credits, utility, and telecom invoices.
• Processing transaction requests, debit memos.
• Coordinating with the AP team for queries on payments made to the vendor and resolving the issues related to any invoices.
• Resolving false and unauthorized payments.
• Handling escalations regarding invoice payments through trouble tickets, and handling vendor queries through email or phone.
• Monitoring customer account details for non-payments, delayed payments, and other irregularities.
• Requesting urgent payment batches to the payments team.
• Handling final payment reminder notices.
• Worked on system holds and manual holds, which involve emails to the requester/buyers.
• Responsible for preparing and updating SOPs.

• Conducted vouching and auditing of the client's account books, ensuring accurate and reliable financial records by visiting client offices.
• Maintained comprehensive records of client business transactions, ensuring compliance with applicable accounting standards.
• Reconciled bank statements to ensure accuracy and identify discrepancies.
• Performed concurrent and statutory bank audits, ensuring adherence to regulatory requirements, and identifying areas for improvement.
• Filed income tax returns and other statutory filings, including ROC and sales tax returns, ensuring compliance with deadlines and regulations.
• Audited stock depots of leading companies, such as HUL, Amazon, and Samsung, to ensure inventory accuracy and operational efficiency.