Summary
Overview
Work History
Education
Skills
Additional Information
Reading, travel, long country drives, global travel, spiritual leaning
Work Availability
Timeline
Hi, I’m

Philip Ratnam

Supply Chain Management
New Delhi
Philip Ratnam

Summary

Work experience of over 25 years with the United Nations World Food Programme (WFP) and United Nations Development Program (UNDP), with extensive working knowledge of UN rules and procedures in India, Italy, South Sudan, Senegal, Central African Republic, Kenya, and Egypt. Core experience Programme management, development, planning, implementation, and monitoring Resources programming and management Partnership networking and advocacy Knowledge management and innovation Supply chain management, resource planning, pipeline management, procurement, shipping, logistics, warehousing, inland transportation, monitoring, reporting, and losses Budget planning and budget revisions Training, designing reporting tools, and administration.


Sectors of experience: Information & data management, livelihood, school feeding, women & child development, IDP (internally displaced people), and refugees. Strong organizational skills for coordinating a variety of tasks simultaneously on time Ability to meet deadlines, and work under pressure as part of a team. Extensive experience in data management and analysis, coordination, and reporting Ability to perform integrity checks in monitoring and pipeline reports, and budgets. Firm understanding and sense of the importance of paying attention to detail. Ability to work with several stakeholders in a team-oriented environment. Willingness to work in challenging environments/field locations. Experience in handling/implementing various softwares and IT tools for reporting and performance management, work with ease with large worksheets and database. Innovative in tough situations needing prompt action. Flexibility to assume a workload that frequently necessitates an adjustment of priorities. Good communication and interpersonal skills, adaptability to work environment, excellent written and analytical skills, ability to communicate clearly both orally and in writing. Strong knowledge of Microsoft Windows, MS Excel, MS Word, and MS PowerPoint Conduct training and training of trainers. Fluency in English, both written and verbal. Experience of working in a large and complex organization. Experience of analyzing systems and suggesting areas for improvement and development. Experience in working with digital tools. Experience of working in IT.


UN Training Courses completed: 1)BSAFE, 2)Prevention of Harassment, Sexual Harassment and Abuse of Authority in the Workplace, 3)The Mechanics of Communicating Effectively, 4)Workplace Communication Skills, 5)Coping with Criticism and Feedback, 6)Enhancing Listening Skills; 7)SSAFE (Safe & Secure Approaches in Field Environments), 8)Prevention of Fraud, Corruption, SEA at WFP, 9)Ethics and Standards of Conduct at WFP, 10)Ethics and Standards of Conduct at WFP: A Focus on our Practical Obligations, 11)Ethics and Standards of Conduct at WFP: Misconduct, Reporting and Protection Against Retaliation

Overview

28
years of professional experience

Work History

United Nations World Food Programme
Nairobi

Reports Officer
01.2008 - 04.2008

Job overview

  • This was an emergency operation. As International Reports Officer and member of Emergency Coordination Team was responsible for reporting on:
  • 1) number of internally displaced people;
  • 2) Security situation;
  • 3) food status and projections;
  • 4) resource planning and
  • 5) building a rapport with international agencies in the area/country and other local bodies. Reporting inputs helped in carrying out the operations effectively.

As International Reports Officer, was responsible for the following corporate reports:

· Situation Report (SITREP) daily report on total people displaced, emphasis on women and children, food requirements and pipeline status, security status, incidence of violence, logistics and programme needs, vehicle and staff status, other critical incidence in the field. · Donor update (weekly report for the donors, like the SITREP) · Food cluster report (twice weekly) · Inputs for Executive Brief (situation analysis for the Executive Director and other decision-makers in Headquarters, for fundraising, for meeting with high-level delegation, for media) · Inputs for Kenya Humanitarian Forum and conference calls with HQ and Regional Bureau (weekly report with inputs for the region)

Streamlined commodity and beneficiary reporting of Kenya Emergency Operations (EMOP). Designed the following reports which resulted in smooth food distribution, easy beneficiary count and monitoring:

· Food Dispatch Report (total food dispatch to all camps/distribution sites) · Combined stock report (total food stock report from all warehouses, stores and distribution sites) · Beneficiary report (total beneficiaries being fed, disaggregated by gender and age) · Combined allocation and distribution plan (total distribution plan for all camps/distribution sites) · Distribution report (actual food distribution report) · Ration calculator (ready reckoner for volunteers and beneficiaries to know their entitlements)

Yemen

ACR Coordinator
11.2019 - 04.2020

Job overview

  • Snapshot of WFP work experience (greater details in Annexure)
  • Yemen, Annual Country Report (ACR) Coordinator, L3: Finalized two major annual country reports, Annual
  • Country Report (ACR) and Standard Project Report (SPR) for Yemen, the world’s largest humanitarian crisis of WFP delivered over 1.60 million tons of food to 12.7 million beneficiaries at USD 2.17 billion in an extremely challenging environment
  • My role was to complete two country reports covering all activities
  • In 2019 only three WFP Country Offices globally(out of 84) were asked to submit 2 country reports, and Yemen was one of them
  • I completed both the reports ahead of time, coordinating remotely with 20+ WFP Units in Yemen and
  • Amman office and Cairo regional office reports team
  • It was a big task with multiple challenges, including attacks in Yemen and incommunicable staff, constant internet breakage, time lags, but completed successfully
  • I was appointed on 19 November, ideally an ACR coordinator is on-site by 1 October, despite losing 9 weeks, the reports were completed ahead of time given my long expertise in ACR/SPR and WFP reporting
  • Senegal, Dakar RB, Regional OIM & Reports Officer: Successfully monitored reports from 20 countries in the region
  • Reviewing, editing, formatting, and clearing corporate reports (Country Briefs, Executive Briefs, Internal
  • Sitreps, External Sitreps, Dashboards), liaising with COs, providing guidance to reports officers, liaison with HQ and COs, troubleshooting, training, etc
  • South Sudan, COMET & SPRING Coordinator, L3: Successfully rolled out COMET, the corporate programme management software in South Sudan, and trained more than 50 staff in 9 sub-offices and 4 field offices
  • Italy, Rome, OIM Officer & Reports Focal Point: Overseeing reports from 7 regional offices/81 countries, timely submission of Executive Briefs and Country Briefs, checking for quality of reports, and accuracy of statistics, tracking of reports and up-to-date chart on each country’s report submission status
  • Kenya, Emergency deployment as International Reports Officer: Successfully submitted timely high-quality reports during post-presidential-election violence in 2008
  • Timely reporting assisted the management at HQ
  • RB and CO in decision-making
  • Provided training to Kenya Red Cross reports personnel on improved reporting
  • Central African Republic, Bangui, International Reports, Pipeline, and Public Information Officer: Successfully submitted timely reports of high quality, streamlined over 20 reports, and designed and prepared monitoring templates and business processes for 15 reports for the CO Office
  • India, Pipeline, and Reports Focal Point: Successfully completed programming-procurement-reporting of over 1.2 million tons of commodity valued at US$ 355 million for 3 cycles of 5-year programs
  • Successfully
  • Curriculum Vitae
  • Philip Ratnam| Page completed 8 SPRs, and prepared monthly Pipeline Management Reports for 10 years efficiently
  • Designed monitoring & evaluation(M&E) tools, prepared commodity budgets for 5-year CP cycle three times, and provided training to over 500 government officials and over 100 WFP field office staff in India, Kenya, CAR and
  • South Sudan on M&E tools which enhanced efficient, timely and quality reporting.

Indian Institute of Millets Research, IIMR, Government of India

09.2016 - 10.2019

Job overview

  • Promoted millet-based food to overcome nutrition deficiency in Indian and global population
  • I worked for promoting the goodness of millets in India to include millet-based food for Pregnant Women, Breastfeeding women and children in the public funded programs of the Government of India, along with IIMR to promote millets in Indian food habits
  • Nutritional problems like protein energy malnutrition (PEM), anemia, and vitamin
  • A deficiency continue to plague a large proportion of Indian children
  • The program of IIMR is to promote millets consumption by majority of the Indian population to improve their health and nutrition status
  • I worked towards creating synergies between stakeholders to achieving longer-term goal of the Government to benefit farmers growing millets and consumers at large in their nutritional and health status leading to improvement in cases of cardiovascular disorders, obesity, cancer, diabetes and other health issues widespread in the country
  • Successfully completed a workshop by sensitizing major stakeholders like the Ministry of Women & Child
  • Development (Government of India), Ministry of Defence (Government of India), Akshay Patra (big public feeding program in India), The Art of Living (big public feeding program of India) and generated large interest in the IRCTC (the official food caterers to Indian Railways catering to over 20 million passengers every day).

United Nations World Food Programme
Juba

COMET Coordinator
08.2015 - 01.2016

Job overview

  • COMET (Commodity Monitoring and Evaluation Tool) was WFP’s new comprehensive program design tool to implement and monitor programmes and improve organizational performance.
  • As Coordinator my role was to oversee rollout in South Sudan and its sub-offices, $1.6 billion annual CO budget, with 9 sub-offices and 4 field offices. Ensured transition, training, troubleshooting, coordinating between CO and HQ, created user rights, updated users on new developments.
  • Provided training to 50+ staff in the sub-offices of Rumbek, Bor, Torrit, Wau, Bentiu and regular training and support to staff in Juba CO.
  • Established a team of focal points/alternates in all the SOs and at the CO for smooth transition to COMET, provided training on Operational Plans, Distribution Reports, Food Release Notes, Completion Reports, corporate reports, and regular COMET overview which led to a successful rollout.
  • Gathered and organized materials to support operations.
  • Coached employees through day-to-day work and complex problems.
  • Entered data, generated reports, and produced tracking documents.
  • Studied processes, implemented cost reductions and developed reporting procedures to maintain administrative workflow.

Uniworth India Limited
Nagpur

Deputy CEO
11.2012 - 04.2013

Job overview

  • Inducted as a, to the COO with a vision to be the next COO
  • The company manufactured woolen yarn, polywool yarn, textiles, and silk yarn
  • The company had approx 2,800 workers and 350 employees
  • The Chairman’s vision was to shift head office operations to Dubai
  • My task was to under the whole operations of the company, step into the shoes of the COO and finally take over and relieve the incumbent who had 50yrs corporate experience in major textile and yarn industries of India:
  • Conducted Board Meetings and streamlining of activities; Took charge of the functioning of the organization and all its units; Implemented the Enterprise Resource Planning (ERP) software
  • Improved logistics functioning, brought efficiency and cost-saving alternatives; Resolved long pending logistics issues with shipping lines and Container Corporation of India; Took charge of raw material purchase from international and domestic markets; Streamlined processes in the company
  • Took charge of the overall supervision and running of the company and its 8 units
  • Shifting head office to Dubai was discontinued, operations closed in Dubai and several other factors which lead to my separation after six months
  • CV/PhilipJuly2023 UN

United Nations World Food Programme
Delhi

Reports Focal Point
01.2003 - 09.2012

Job overview

  • Pipeline focal point: Prepared commodity pipeline, beneficiary and resource projections for Senior
  • Management and the Country Director
  • This was a regular task on monthly basis or when needed
  • SPR Focal Point: Coordinated SPR inputs overseeing 5 major units in the CO, compilation and finalization of SPR, conducted SPR coordination meetings and responded to queries till final release by HQ
  • Designed the SPR Timeline for CO which was well acknowledged by HQ and used in trainings for RBs/COs;
  • Regularly reviewed with M&E Unit/Programme Unit on data relating to beneficiary, distribution and output/outcome data collected for CO for reporting purposes
  • Coordinated and drafted responses to RB/HQ on SPR reviews
  • Coordinated CO level reviews and ensure consistency and narrative quality of SPR document
  • Planned and reviewed programme activities mainly for beneficiary coverage in the programme; food allocation for these activities; pipeline status and resource planning
  • Reconciliation: reconciled commodity & beneficiary accounting from SOs for 20,000+ distribution centers; improved reporting processes, developed efficient and accurate data reporting
  • Budget Revisions (BR): Initiated budget revisions whenever a change in programme direction was required
  • Planned BRs and briefed the Senior Management, prepared BRs in compliance with the latest guidelines, prepared narratives, processed for approval of the management, submitted to the bureau, responded to related queries, and carried out all actions till final approval and clearance in WINGS
  • Pipeline and Resource planning: Initiated pipeline and resource planning meetings with the Senior
  • Management, prepared and presented short and long-term resource projections; flagged pipeline break situations to the Senior Management either due to resource shortfalls or logistics compulsions
  • Possess good knowledge of commodity calculations, beneficiary categories, activity wise programme allocations, including the operational costs (DSC, ISC, ODOC, etc)
  • Planning: prepared Management Plan budgets, need based budgets, prepared budgets for country programme 5-year-cycle with disaggregated beneficiary, commodity, and resource projections
  • Food planning and management: Tracked food purchase orders and compliance by vendors; compliance to MOUs, POs; transportation and logistics tracking; warehousing and storage follow up; delivery at the distribution points
  • Losses: managed losses as per guidelines of the country and WFP HQ
  • Pre-CIF and Post-CIF losses, destruction of food as per guidelines, fit for human consumption or fit for animal consumption or unfit for consumption and process of destruction, certificates relevant to all such processes and reporting to all concerned about insurance claims at Country level or HQ level
  • Curriculum Vitae
  • Philip Ratnam| Page
  • Meeting with stakeholders: Met the implementing partners from central and state governments, discussed implementation arrangements, provided support, participated in project advisory meetings, and managed partnership agreements and commitments
  • Liaised with monitoring & reporting staff in the field office for submission of timely performance data
  • Tracked implementation of the program – comparison of operations planned vs actual; distribution planned vs actual; activities planned vs actual
  • Analyzed the performance reports of food, activities, beneficiaries and training
  • Assisted in the preparation of corporate periodic reports for Headquarters and Regional Bureau (Blue
  • Book, Key Performance Indicators, and Executive Brief);
  • Gathered and analyzed regular sources of information, field visit reports, sub-office monthly reports, and commodity & beneficiary reporting
  • Prepared resource allocation and activity-wise projections
  • Prepared Allocation Plan/Funding Proposal
  • Updated Pipeline Management Report with field-level information (ration size, shipment details, losses, utilization, stock balances, commodity, and beneficiary details);
  • Analyzed monthly, quarterly, and annual reports of implementing partners
  • Liaised with Headquarters, Regional Bureau, UN agencies and government on programme-related issues and responded to subject-related queries
  • Updated Country Office briefs and reports
  • Analyzed field visit reports for problems and solutions/recommendations and circulate to program staff for information and follow-up
  • COMPAS focal point and server installation in the CO
  • Ensured roll out and implementation of COMPAS in the CO
  • Initiated the first COMPAS entries to synchronize with SPR reporting
  • Had complex entries of transformation of commodities from wheat to biscuits, this challenge was accomplished successfully with the good support of RB and HQ experts.

United Nations World Food Programme
Rome

Reports Officer Training
07.2007 - 09.2007

Job overview

  • As International Reports, was responsible for the following corporate reports:
  • Situation Report (SITREP) daily report on total people displaced, emphasis on women and children, food requirements and pipeline status, security status, incidence of violence, logistics and programme needs, vehicle and staff status, other critical incidence in the field
  • Donor update (weekly report for the donors, like the SITREP)
  • Food cluster report (twice weekly)
  • Inputs for Executive Brief (situation analysis for the Executive Director and other decision-makers in
  • Headquarters, for fundraising, for meeting with high-level delegation, for media)
  • Inputs for Kenya Humanitarian Forum and conference calls with HQ and Regional Bureau (weekly report with inputs for the region)
  • Streamlined commodity and beneficiary reporting of Kenya Emergency Operations (EMOP)
  • Designed the following reports which resulted in smooth food distribution, easy beneficiary count and monitoring:
  • Curriculum Vitae
  • Philip Ratnam| Page
  • Food Dispatch Report (total food dispatch to all camps/distribution sites)
  • Combined stock report (total food stock report from all warehouses, stores and distribution sites)
  • Beneficiary report (total beneficiaries being fed, disaggregated by gender and age)
  • Combined allocation and distribution plan (total distribution plan for all camps/distribution sites)
  • Distribution report (actual food distribution report)
  • Ration calculator (ready reckoner for volunteers and beneficiaries to know their entitlements), Ensured timely submission of reports from 14 countries under Asia Regional Bureau in Bangkok
  • Ensured consistency of all reports with the reporting guidelines of Operational Reporting & Analysis Branch (ODMR), HQ; statistical accuracy; updated resourcing status; clearance of media messages from Media Unit; final submission to the Executive Director’s office
  • Assisted in preparation of “Operational Priorities” Report
  • Prepared country pages for ODB
  • Provided statistical table of all countries for the report
  • Provided support for the Blue Book exercise (two-year resource projection for donors)
  • Chaired section meetings National Work Experience with WFP
  • Programming, Monitoring & Reporting

United Nations World Food Programme
New Delhi

SAP/WINGS Administration Focal Point
08.2002 - 12.2002

Job overview

  • Settlement of non-food invoices through WINGS
  • WINGS India Country Office, Non-Food-Items and Vendor Creation focal point
  • Public relations
  • Liaising with vendors and solving issues
  • Facility Management
  • Staff supervision of facility management and service staff

United Nations World Food Programme
New Delhi

Logistics (Shipping, Logs & Proc. Focal Point)
02.1997 - 07.2002

Job overview

  • I was the WINGS CO Logistics focal point
  • Ensured timely and cost-effective delivery of WFP cargo
  • Liaising with shipping agents, clearing & forwarding agents, government counterparts, port authorities, superintendents, warehousing agents, and
  • HQ Shipping & Logistics Unit
  • Ensured commodity tracking in WFP-established corporate reporting systems:
  • Ensured effective commodity management, transportation, and quality control
  • Ensured adequate logistics preparedness through planning and continuous reviews; and
  • Supported logistics staff in sub-offices., I was the WINGS Logistics focal point
  • Ensured compliance of total in-bound shipping documentation: o Bill of Lading endorsement, Sailing Advice o Liaisoning with customs, port authorities, Clearing & Forwarding Agent, Superintendents o Preparing excess landing report/Short landing/C&F Loss report, No loss discharge report o Handling Port Health Officer’s requirements, Unfit cargo disposal or destruction, fitness certificate
  • Phytosanitary/Quarantine certificate, Radiation certificate, Fumigation certificate, etc
  • Ensured compliance to regional shipping documentation: o RR (Railway Receipt), Country/Certificate of Origin, Fitness Certificate from Superintendent
  • Quarantine/Phytosanitary Certificate, Radiation Certificate, Fumigation Certificate, Packing List, etc
  • Monitored shipments from load port to discharge port and distribution point; handling port clearance
  • Supervised performance of shipping and forwarding agents, superintendents and government clearing agents at discharge ports; Liaised with agents and implementing partners to ensure cargo movements on
  • Curriculum Vitae
  • Philip Ratnam| Page schedule; Liaised with HQ, clearing agents, superintendents, government and port authorities; Handled and reported losses (pre-CIF and post-CIF); Maintained data in SAP Logistics module.

United Nations World Food Programme
New Delhi

Procurement (Shipping, Logs & Proc. Focal Point)
02.1997 - 07.2002

Job overview

  • Managed total procurement process:
  • Ensured application of rules, procedures, and regulations, Issue tenders for local and international procurement, evaluate offers, made recommendations, managed committees (bid opening, roster, purchase), liaised with HQ(Rome), finalized, and awarded contracts adhering to corporate rules
  • Liaised with WFP-appointed inspection and superintendent firms to ensure quality control, specification conformity, volume assessment, monitoring, and verification of deliveries
  • Developed and finalized technical and legal contracts; Managed and assisted in negotiations with all interested parties, including contract disputes; supervised staff, and respond to contractual queries.

United Nations World Food Program
New Delhi

Shipping (Shipping, Logs & Proc. Focal Point)
02.1997 - 07.2002

Job overview

· I was the WINGS Logistics focal point

· Ensured compliance of total in-bound shipping documentation: o Bill of Lading endorsement, Sailing Advice o Liaisoning with customs, port authorities, Clearing & Forwarding Agent, Superintendents o Preparing excess landing report/Short landing/C&F Loss report, No loss discharge report o Handling Port Health Officer’s requirements, Unfit cargo disposal or destruction, fitness certificate, Phytosanitary/Quarantine certificate, Radiation certificate, Fumigation certificate, etc. · Ensured compliance to regional shipping documentation: o RR (Railway Receipt), Country/Certificate of Origin, Fitness Certificate from Superintendent, Quarantine/Phytosanitary Certificate, Radiation Certificate, Fumigation Certificate, Packing List, etc. · Monitored shipments from load port to discharge port and distribution point; handling port clearance. · Supervised performance of shipping and forwarding agents, superintendents and government clearing agents at discharge ports; Liaised with agents and implementing partners to ensure cargo movements on schedule; Liaised with HQ, clearing agents, superintendents, government and port authorities; Handled and reported losses (pre-CIF and post-CIF); Maintained data in SAP Logistics module.

United Nations Development Programme
New Delhi

Programme Support
07.1992 - 01.1997

Job overview

  • Gathered, updated, and analyzed project details
  • Responsible for fund management of the National Leather Development Programme (NLDP) of US$ 17 million for the development of the leather industry in India
  • Carried out budget revisions, maintained accounts of leather projects of 10 leather goods manufacturers of India
  • liaised with project authorities
  • ensured UNDP financial and administrative regulations were applied to the projects
  • Developed good private sector experience of India

Education

Bachelor of Business Administration

University Overview

Master of Business Administration

University Overview

Skills

Languages Known:English, Hindi, Telugu

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Additional Information

Additional Information
  • reports in an incredibly challenging environment, collated information from over 20+ CO units of the world’s largest humanitarian operation remotely from Cairo. Established a road map for the ACR exercise covering all aspects of the reporting exercise, collected information/data from functional units of the CO, liaised with RB OIM on the ACR guidance, ensured all sections are compliant with ACR guidelines, supervised the quality of report and timely submission from the country office. Instrumental in bringing COMET up to speed from near zero level in the first week of December 2019 to 100% by the 2nd week of January 2020. Regional Reports Officer, WFP Senegal, Dakar, (June2016-September2016) Joined as Regional Reports Officer Consultant, responsible for oversight of corporate reporting from 20 countries of West African region, ensured timely submission of reports by the CO as per guidance. Coordinated and supervised quality and timeliness of all corporate reports from the region, screened all reports and

Reading, travel, long country drives, global travel, spiritual leaning

Reading, travel, long country drives, global travel, spiritual leaning

love to read or learn about topics of advancement in technology, space, spiritual teachings, relationships, wise teachings on humanity.

love to travel and explore the country and the world. love long road drives, have driver several times from Manali to JIspa, Manali to Hyderabad around 6 times and once Manali to Chennai

spiritual leaning is strong, like to know and discuss about God, about creation, about life here and life after death, f

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Timeline

ACR Coordinator
Yemen
11.2019 - 04.2020
Indian Institute of Millets Research, IIMR, Government of India
09.2016 - 10.2019
COMET Coordinator
United Nations World Food Programme
08.2015 - 01.2016
Deputy CEO
Uniworth India Limited
11.2012 - 04.2013
Reports Officer
United Nations World Food Programme
01.2008 - 04.2008
Reports Officer Training
United Nations World Food Programme
07.2007 - 09.2007
Reports Focal Point
United Nations World Food Programme
01.2003 - 09.2012
SAP/WINGS Administration Focal Point
United Nations World Food Programme
08.2002 - 12.2002
Shipping (Shipping, Logs & Proc. Focal Point)
United Nations World Food Program
02.1997 - 07.2002
Logistics (Shipping, Logs & Proc. Focal Point)
United Nations World Food Programme
02.1997 - 07.2002
Procurement (Shipping, Logs & Proc. Focal Point)
United Nations World Food Programme
02.1997 - 07.2002
Programme Support
United Nations Development Programme
07.1992 - 01.1997
Bachelor of Business Administration
Master of Business Administration
Philip RatnamSupply Chain Management