Pinky Gupta
Adminstration Executive
Bangalore
Summary
Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals.
Overview
7
7
years of professional experience
6
6
years of post-secondary education
2
2
Languages
Work History
Admin & Accounts
IDIADA AUTOMOTIVE TECHNOLOGY INDIA PVT. LTD
GURGAON
10.2020 - 02.2023
- Solely responsible for all Administration activities in the Gurgaon office
- Responsible for being a coordinator between the Head office and our regional office
- Maintaining clean and hygiene for the office.
- Calendar management and scheduling meeting for HOD
- Handled duties including replenishments of stationery and office supplies
- Responsible for Pantry and office expenses handling
- Responsible for employee’s reimbursements to be sent timely to the accounts department
- I was responsible for preparing the work related quotes, work orders and invoices
- Responsible for preparing analytical and informative data sheets whic includes quotes, work orders and invoices and purchase orders as per the requirement of the Sr. Manager.
- Responsible for arranging the customized diaries, pens and T-shirts for the customers and the employees
- Responsible for arranging accommodation for the employees visiting the regional office.
- Responsible for arranging travel agents for HOD’s international trip which includes preparation of documents for visa and flight tickets.
- Coordinated meetings and events.
- Also responsible for arranging Birthday cake, gifts, farewell and festival office decoration etc
- Listening and solving problems of the employees related to HR, IT etc
- Responsible for preparing documents for custom clearance of the shipment coming from abroad within the deadline and coordinating to the DHL or blue dart for the same
- After my joining I have made arrangements for the new office and I was the only person who had to coordinate with the vendors about the interior designing with the negotiable prices of the office as the IT department wants Server room separately and pantry area tobe separate
- Also hired architect for the layout of the office for server and extension lines and made sitting arrangements
- Arranged the agreement and coordinating with the dealer from time to time about the required items like table, chair and drawers for the office and rent to be discussed by the HR and HOD
- Accounts Responsibilities:
- Took care of the invoices and maintaining records
- Solely responsible to coordinate with the customers regarding payments and sending customers invoices without fail.
- Also took care of customers outstanding payment list and sending them starting of the month to follow up for the outstanding payment.
- Responsible to maintain the customer's and vendor's records as required and taking care of the payments payables and receivables
- HR Responsibilities:
- Took care to provide HR joining documentation to the new joiners and I have to make sure the documents are perfectly filled by the new joiner and also give them induction as well about the overview of the company
- Implemented HR employee’s engagement activities (eg: Predict and win game, secret santa,Colorful Navaratri, weight loss game and many more) in the regional office.
- Prepared office boy's salary data every month including his overtime calculation and double checking his attendance
- IT Responsibilities:
- Took care of all the office assets like laptops mobiles etc.
- Responsible to check the server performance time to time and give feedback to the IT Head.
Backend Ofieration Executive
Aman Travels Pvt. Ltd
02.2019 - 10.2020
- Solely responsible for coordinating with the international and domestic suppliers over mails & calls (if necessary) to solve the cases
- Cases like: Hotel sold out, rate issue, room type issue, meal issue and Mapping issue etc
- Solved about 30-35 cases per day
- Maintain cases as if no urgent case shall go unseen
- Solely responsible and accountable for the cases assigned to me
- The work is to solve the discrepancies that may arise when the guest faces any kind of issues at the time of check-in in the hotel or if the hotel has some issue with the booking
- Taking care of cases for three Teams (Ops1, Ops3 and Ops Kolkata)
- Helping other team members if they get stuck in some cases.
Backend cum Admin Executive
Heemaanshu Publications
10.2017 - 01.2019
- Scheduled and coordinated meetings and appointments for supervisors and managers
- Maintained and updated all required documentation that includes business continuity documentation in
- Google sheets
- Provided assistance to all documentation using Word, Excel and PowerPoint utilities
- Maintained files and records with effective filing systems
- Supported other teams with various administrative tasks
- Maintained petty cash records and purchased and maintained office supply inventories
- Responsible for maintaining stock of books and updated as required
- Managed, sorted, and dispensed incoming mails and faxes
- Prepared, Maintained and updated Bills and Order records
- Knowledge of Proforma Invoices, Credit Note and E-Way Bill
- Prepared and Updated payment related documentations for the clients also did payment follow-up through mail and call.
International Management Centre
03.2016 - 03.2017
- South Ex t
- 1 - Backend Executive
- Maintained Employees and Students database in MS-Excel & Fills Management
- Maintained letters like, Leave, Resigned, Transfer, Rejoining letters and Offer Letters, Appointment
- Letters, Experience Letters
- Prepared attendance of all students
- Opened, sorted, and distributed incoming messages and correspondence
- Greeted visitors and determined to whom and when they could speak with specific individuals
- Counseled students about the management courses of the institute over call and face to face
- Responsible for clearing all the queries of the students.
Education
M.com - undefined
Indira Gandhi National Open University (IGNOU)
01.2018 - 04.2020
B.com - undefined
Delhi University (DU)
01.2014 - 04.2017
12th - undefined
NSKV School
10th - undefined
NSKV School
Diploma in Computer Application - undefined
Habitat Learning Center, Analytical
Skills
undefined
Timeline
Admin & Accounts
IDIADA AUTOMOTIVE TECHNOLOGY INDIA PVT. LTD
10.2020 - 02.2023
Backend Ofieration Executive
Aman Travels Pvt. Ltd
02.2019 - 10.2020
M.com - undefined
Indira Gandhi National Open University (IGNOU)
01.2018 - 04.2020
Backend cum Admin Executive
Heemaanshu Publications
10.2017 - 01.2019
International Management Centre
03.2016 - 03.2017
B.com - undefined
Delhi University (DU)
01.2014 - 04.2017
12th - undefined
NSKV School
10th - undefined
NSKV School
Diploma in Computer Application - undefined
Habitat Learning Center, Analytical
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