Pooja James

Short-term contract as Overseas Relocation

• Managed financial close and reconciliation tasks across 215 entities, ensuring on-time journal entries for over $1 million in monthly transactions.
• Investigated cash variance issues by liaising with venues, enabling timely corrections, and accurate system posting.
• Collaborated across finance, payroll, and IT to resolve operational inefficiencies, and ensure compliance.
• Supported reporting processes in accordance with internal control frameworks and audit expectations.

• Conducted a thorough assessment of credit and financial documentation in compliance with APRA standards.
• Trained new staff on documentation protocols, internal policy compliance, and system requirements to improve processing consistency.
• Liaised with legal, compliance, and internal stakeholders to support adherence to bank risk, and lending frameworks.
• Supported transaction reviews and internal audit activities, ensuring data accuracy and completeness.

• Managed childcare subsidy claims across multiple school locations, ensuring compliance with CCS guidelines.
• Maintained accurate family records and government documentation in accordance with regulatory requirements.
• Liaised directly with parents, school staff, and the head office to ensure timely submission and resolution of subsidy-related issues.
• Supported day-to-day operations in line with compliance and reporting standards.

• Built foundational financial systems and documentation for a consumer skincare startup.
• Oversaw procurement and vendor relationships, improving gross margin by 18% through renegotiated contracts.
• Directed forecasting, reporting, and compliance activities to ensure financial transparency and readiness.
• Partnered with cross-functional teams to align financial planning with operational scale.

• Handled procurement workflows, reducing supplier expenses by 15% through strategic review and negotiation.
• Improved accounts receivable/payable accuracy by implementing invoicing automation via QuickBooks.
• Developed SOPs to streamline internal processes across finance and admin functions.
• Managed scheduling, payroll, inventory, and supplier communications across the business.