Prachi Anchan

• Roles & Responsibilities:

Managed shared mailboxes across multiple silos, ensuring timely response and resolution of finance-related queries and approvals.

Conducted rate checks and validations for incoming invoices in accordance with internal guidelines and contractual terms.

Reconciled invoice data against trackers and internal systems to ensure accuracy before processing and reporting.

Prepared and circulated weekly invoice status reports to senior management for review and analysis.

Generated monthly financial reports for Unit Managers and Relationship Managers to support forecasting of budgets vs. actuals.

Maintained and updated trackers for invoices, emails, funding requests (FRs), and other key operational data.

Followed up with stakeholders on pending invoice approvals to ensure timely processing and payment.

Monitored and reported daily invoice processing volumes to leadership for operational oversight.

Collaborated with multiple internal teams to streamline workflows and accelerate turnaround time for invoice processing and approvals.

• Developed and updated Standard Operating Procedures (SOPs) based on Knowledge Transfer (KT) calls and process updates.
• Created questionnaires, query logs, and detailed process steps to streamline transitions and ensure clarity in operations.
• Processed invoices efficiently and raised tickets on behalf of the invoice processing team to address client concerns.
• Conducted audits of invoices, adhering to predefined parameters, ensuring compliance and accuracy.
• Designed and maintained dashboards to track quality checks, presenting insights and updates to upper management.
• Compiled and managed production activity trackers to monitor team performance and operational efficiency.
• Performed quality checks for On-Hold invoices, collaborating with the team to reduce the Accounts Payable (AP) cycle and ensure timely vendor payments.
• Coordinated with the onshore team to resolve issues related to misrouted invoices, providing the team with corrective action steps and updated procedures.
• Trained team members on invoice processing workflows and quality check parameters to ensure consistency and compliance.
• Built strong relationships with the onshore team and client, addressing escalations promptly and ensuring smooth resolution of disputes.

• Documented all existing processes, procedures, and knowledge related to the AP.
• Established clear escalation procedures for issues that require higher-level intervention. Ensured that these procedures are communicated to all stakeholders.
• Regularly reviews and updates AP processes based on feedback that identifies areas of improvement. This includes both the research system and the overall P2P process.
• Foster collaboration between AP and other departments involved in the P2P process. This helps in addressing issues that may span multiple functions.
• Keeps the team informed about updates, changes, and best practices through newsletters.
• Collaborate with vendors to address issues related to invoices, payments, and other vendor-related concerns.
• Results-oriented professional with a proven track record in Accounts Payable. Experienced in successfully transitioning P2P process transitions, optimizing efficiency, and driving positive outcomes.
• Validated and reconciled large datasets for accurate reporting and error-free financial statements.

• Managed accounts payable processes for separate entities and vendor using E-Coupa, Sysfreight, Inspyrus & Oracle.
• Compared purchase orders, prices, quantities, terms of payment and other charges.
• Monitored electronic imports to our ERP system.
• Processed payments via. Telegraphic transfer, cheque and electronically.
• Monitored all payments and expenditures, including payrolls, purchase orders, invoices, account statement thereby decreasing errors.
• Coordinated with the operations, Accounts Receivable and General Ledger teams for better accuracy.
• Processed invoices with appropriate documentation and approval utilizing Microsoft Excel in to track and organize payments.
• Ensured timely responses to stake holders and vendors for their queries and handled the generic mailbox.
• Assisted in month end close activities and accounts payable reconciliations.
• Applied proper codes to invoices, files and receipts to keep records organized and easily searchable.
• Developed monthly tracking reports to keep management informed of due and past-due vendor invoices.
• Verified and rectified discrepancies.
• Assisting in Vendor management activities such as verifying the vendor set up documents and banking information.