PRACHI RAVAL
Ahmedabad
Summary
Versatile and results-driven professional with extensive experience in administrative and HR roles, notably at M/S Prabhakar B Bhagwat. Excelled in enhancing office operations, employee management, communication, problem-solving and adaptability to ensure smooth office operations and support organizational goals. Skilled in Google Suite and adept at fostering effective communication.
Overview
11
11
years of professional experience
Work History
ADMINISTRATIVE CO-ORDINATOR
M/S PRABHAKAR B BHAGWAT
Ahmedabad
03.2022 - Current
- I assist in the day-to-day management of the office and serve as an office liaison.
- Effectively managing the MD's schedule, including planning and organizing meetings, and managing his calendar.
- Communication handling, which includes acting as a primary contact between internal and external parties and the MD; screening and managing emails, calls, and responding on behalf of the MD whenever needed.
- Taking minutes, ensuring the follow-up actions, communicating, and executing.
- Looking at the domestic and international travel arrangements of Md and other colleagues, their local conveyance, planning the itinerary, as well as their hotel stay.
- Information management, which means maintaining comprehensive and accurate record keeping, data filing management, and most importantly, confidential information management.
- Making and maintaining PowerPoint presentations on the office profile, and other various lectures that the MD used to give at the universities.
- Ensuring that office policies and procedures are followed. I ensure operations run smoothly within the studio.
- Organizing and coordinating company events, conferences, and meetings effectively.
- Managing office supplies inventory, and placing orders as needed.
- Answering and directing phone calls to relevant staff.
- Looking at the employees' review and assessment process.
- Handling employees' monthly salaries, their biometrics data, producing and generating reports of the employees, and take care of deductions/add-ons while calculating the monthly salary.
- Managing 50 employees and their grievances.
- Scheduling the process of receiving the new applications, the selection process, and the interview process for the new applicants.
- Handling the process of orientation, onboarding, and record updating of the new hires.
- I look at the library, where we have more than 3,000 books, which include record keeping of the books, tagging them with the global classification number, and make sure of the book updates on the library web app.
- Handling multiple office websites, which include the main office website, library web app, project photos web app, planting web app, and office mobile application, where I have to ensure the smooth functioning of the websites, their backend panels, their frontends, and the mobile app without any glitches.
- Handling the cash expenses.
- Looking at the invoices, and making the payments.
ADMINISTRATIVE & HR MANAGER
LTTRBX TECHNOLABS PVT LTD
Ahmedabad
09.2018 - 02.2022
- Orchestrated the meetings between the MD, employees, and clients.
- Resolved conflicts between different departments or personnel using sound judgment to maintain a harmonious work environment.
- Facilitated communication between management and staff by conducting regular meetings to discuss concerns or suggestions.
- Managed resources as needed.
- Handled the recruitment process, from publishing the recruitment post to onboarding the new hires.
- Generated the leads for the company using various platforms like Upwork, Freelancer, and LinkedIn to find clients, especially foreign clients.
- Managed changes, and monitored progress toward both short- and long-term goals.
- Travel arrangements for MD and other superiors, ensuring internal and external collaboration within the budget and timeframe.
- Developed employee orientation and training programs for new hires.
- Developed and implemented recruitment strategies to attract qualified candidates.
- Encouraged open communications, promoting positive and pro-employee work environment.
- Handled the digital marketing of the office by working closely with the company's graphic designers, using different platforms.
HR & ADMIN EXECUTIVE
SATYRAJ MULTIBIZ PVT LTD
Ahmedabad
01.2016 - 08.2018
- Recruitment and onboarding: Screens, tests, and interviews applicants, and schedules meetings for interviewers and candidates.
- Administrative support: greets visitors, manages client/project coordination, and performs business analysis.
- Assisted traders in the development of trading strategies to maximize profits and minimize losses.
- Ad hoc site visit for a business meeting of agricultural commodities.
- Developed leads using various digital platforms to grow the business, and did cold calling.
- Updated contact lists regularly when changes occur in employee status or contact information.
- Participated in weekly strategy sessions with other members of the trading team.
- Arrangement of peanuts, rice, and toor daal for the meetings with clients.
- Acted as backup trader for absent employees and performed primary trading duties when necessary.
- Track time, leave, and attendance management.
- Handled confidential documents in an organized fashion according to established protocol.
- Coordinated mailings including sorting mail, preparing packages for shipping via courier service or postal service.
- Composed letters, memos, reports, emails, presentations and other written correspondence as required by management staff.
IR ASSISTANT
FINE TECH CORPORATION PRIVATE LIMITED
Ahmedabad
07.2014 - 12.2015
- Ensuring compliance with applicable laws and regulations.
- Handled the legal actions of theft of fiber, and other related issues.
- Handled salaries, including PF, ESIC, and gratuity manually for all the petrol fillers, other supportive staff, managers, and area managers of all the Reliance Jio petrol pumps in the Gujarat region.
- Prepared regular reports for senior management regarding compliance activities.
- Worked under the guidance of the retired labor law compliance officer of the central government.
- I reported the higher-ups to the HQ in Mumbai after the compliance check.
- Employee Relations: Assist with grievances, minor disputes, and legal compliance.
- Used to keep on eye regularly on every amended labor laws which was applicable to the company.
Education
Diploma in Labour Laws and Practices -
M N Law College
Ahmedabad05.2015
Master of Social Work -
Gujarat Vidyapith
Ahmedabad05.2014
Bachelor of Arts - English Literature
H K Arts College
Ahmedabad04.2012
Skills
- Google suite proficiency
- Employee records management
- Telephone etiquette
- Tech-Savvy
- Proficient in adapting to new software
- Calendar management
- Travel Coordination
- Task and Project Management
- Communication Skills
- Data Management
- Inbound phone call handling
- Presentation preparation
Languages
Gujarati
First Language
English
Upper Intermediate (B2)
B2
Hindi
Advanced (C1)
C1
Timeline
ADMINISTRATIVE CO-ORDINATOR
M/S PRABHAKAR B BHAGWAT
03.2022 - Current
ADMINISTRATIVE & HR MANAGER
LTTRBX TECHNOLABS PVT LTD
09.2018 - 02.2022
HR & ADMIN EXECUTIVE
SATYRAJ MULTIBIZ PVT LTD
01.2016 - 08.2018
IR ASSISTANT
FINE TECH CORPORATION PRIVATE LIMITED
07.2014 - 12.2015
Diploma in Labour Laws and Practices -
M N Law College
Master of Social Work -
Gujarat Vidyapith
Bachelor of Arts - English Literature
H K Arts College
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