PRADIP MISHRA

Key Result Areas :
** Payroll & Compensations Management
** Payroll (Onroll & Contractual Staff),
** Designing and continuously updating compensation structure as per the changing need of business.
** Ensure timely and accurate input for payroll
** Ensure timely salary release to all the employees
** Update & implement minimum wages on time to time
** Ensure various statutory payment are done as per statutory date declared ( PF, PT, ESIC, MLWF)
** Ensure pay slip are issued to all the employees
** Cost Provision and actual Month on month expense analysis,
** Tax & Income Tax Analysis
** Other pay – sales Incentives and variable pay of Manager and above as per the KRA.

Statutory Compliances and Employee Welfare :
** Statutory compliance (PAN INDIA HR & Legal Compliances),
** Filing of Monthly Challans of PF & ESIC & Monthly Return of PF,
** Filing of Quarterly Return of Employment Exchange,
** Filing of Annual Return under The Maternity Benefit (Amendment) Act, 2017
** Filing of Annual Return and calculation The Payment of Bonus act, 1965.
** Filing of Annual Return of Minimum Wages act 1948,
** Filing of Annual Return of Payment of Wages 1936,
** Filing of Annual Return of CLRA act 1970,
** Maintaining Register of Adult Workers, Accident Register, Muster Roll and Wages Register & Inspection book,
** Maintaining Register of Contract Labour in Form XIII,
** Maintaining Inspection Book of PF & ESIC,
** Maintaining Register of Wages, Fines, Deduction and advances under Payment of Wages,
** Maintaining Register of Employees Contributions, Accident Register Under ESIC,
Employee Database Management/HRMS :
** Ensure employee personal information is captured from various forms and document provided in MS Excel and provide to HRMS (Human Resource Management & Payroll System) updating in records.
** Employee Records & Life Cycle Management
** Ensure employees Personal file is created and stored in proper rack as well soft copy is also created
** Ensure employee’s personal file updation on promotion/increment/transfer/disciplinary action.
** Ensuring issuance of ID card , offer & appointment letter across locations

MIS :
** Maintaining database for the employees, Maintaining Legal MIS,
** Maintaining MIS of Joinees, Resignees & Offer, Salary Input MIS, Attrition, keeping track of offers etc
** Preparing Monthly MIS on Head Count and Manpower cost,
** Comparing Actual cost with budgeted cost on monthly basis and submitting variance report if any with justification to the board,
** Data analysis for Monthly MIS report corresponding to headcount, attrition, penetration reports and HR dashboards for monthly reviews,

Employee Relations & Exit Interview : (Full & final Settlement)
** Handling grievances, solving issues and queries, organizing events and parties
** Exit Interview and Formality handling
** Managing exit process and capturing feedback , analyzing the resignation & providing feedback to HOD’s
** Ensuring timely settlement of final dues of resigned employees
** Issuing notice to the employees who are due for retirement
** Ensuring gratuity payment within time frame as and when due
** Facilitating PF and Pension withdrawal to resigned/retired employees

Time Office Management : (Leave/ Employee Movement Management)
** Controlling unauthorized absenteeism, alteration in attendance recording
** Maintaining leave record across country
** Implementing biometric attendance system across country

Other Initiatives :
** Incentive compilation, auditing for smooth and accurate processing,
** Launched HRMS portal to all information for supervisor and employees.
** Internal & External Audits, with 100% positive result.
** Draft, modify and implement company policies.
** Ensure employees Personal file is created and stored in proper rack as well soft copy is also created
** Ensure employee’s personal file updating on promotion/increment/transfer/disciplinary action.
** Ensuring issuance of ID card , offer & appointment letter across locations,
Time Office Management : (Leave/ Employee Movement Management)
** Controlling unauthorized absenteeism, alteration in attendance recording
** Maintaining leave record across country
** Implementing biometric attendance system across country

Other Initiatives :
** Incentive compilation, auditing for smooth and accurate processing,
** Launched HRMS portal to all information for supervisor and employees.
** Internal & External Audits, with 100% positive result.
** Draft, modify and implement company policies.
** Ensure employees Personal file is created and stored in proper rack as well soft copy is also created
** Ensure employee’s personal file updating on promotion/increment/transfer/disciplinary action.
** Ensuring issuance of ID card , offer & appointment letter across locations,

AREAS OF EXPOSURE

1. Recruitment Processes

● Sourcing, Screening & matching the Profiles based on MRF

● Self involvement in preliminary telephonic and personal interviews with candidates to ascertain their competencies, skills and aspirations (positions, salary, relocation aspects Etc.)

● Interview finalization keeping a track on selected candidates with joining date and updating to the management.

● Analyze the resource requirement for different functions & roles in coordination with the delivery managers

● Interacting with the Consultants, Head hunting

● Performing activities like Internal Job posting and Employee Referral Schemes to fill up positions.

2. Training & Development

● Take necessary developmental strategies for instruction curriculum, training aids for instructing staffs regarding division operations and corporate policies etc.

● Provide maintenance to ongoing personnel improvements in acquaintance of existing practices.

● Take necessary steps for staff recruiting as well as their training procedure.

● Provided recommendations to the organization by the use of a designed training program.

3. Monitoring the overall Induction, Joining formalities & Settlement Process

● Taking Induction Session for the new entrants in the Organization & processing several forms

● Taking Care of employee database with regard to their date of appointment, address, Telephone No’s, references, employee dept, code No, PF No, ESI No, skill sets and other personal details. (collecting the relevant documents of previous employment)

● Drafting offer letters, appointment letters, confirmation letters, relieving letter and experience letters.

● Helping the new joiners understand the policies and procedures, helping them to settle down in the company.

● Conduct exit interview to identify reasons for employee resignation. Analyze & update the reports using the exit interview feedback forms and suggest the changes for improvement.

● Monitoring relieving procedures and settlement considering exit interview forms, No due certificates and the amount due from the employee.

4. Operational areas

● Inter disciplinary interaction and integration, training and capacity building of staff

● Interaction and partnership with Govt and non govt. Agencies including legal formalities.

● Program planning, implementing, monitoring and evaluation, Internal audit, quality assurance and timely communication to sponsors/ donors/ investors

● Documentation of best practices and resource mobilisation for the organisation.

5. Statutory Areas & Payroll

● Processing payroll and designing CTC with break-up of Gross salary,

● Preparing summary of new joined and resigned employees.

● Delivering ‘Pay-slips’ with all statutory deductions & preparing ‘Summary of Pay-slips’ including leave calculations.

● P.T., P.F., E.S.I., - Calculations & knowledge in remittances, filings - i.e., payment challans, monthly/annual returns & PF transfer / settlement forms.

● Calculating Employees taxes, considering exemptions, savings, deducting TDS in pay-slips.

6. Contract Labor Management

● Agreement and work order preparation in relation to Labour Supplier Contractor, Security agency, transporter and Job-Contract etc.

● Issuing Form- V to the contractor after verifying all desired paper’s of contractor.

● Monitoring of all statutory compliance paper of contractor and ensuring the same.

● Monthly Bill Checking of contractors and wage register with statutory obligation.

● Counseling of Contract labor & Contractor on absenteeism, Health and Safety etc.

Time Office Management : (Leave/ Employee Movement Management)
** Controlling unauthorized absenteeism, alteration in attendance recording
** Maintaining leave record across country
** Implementing biometric attendance system

Employee Database Management/HRMS :
** Ensure employee personal information is captured from various forms and document provided in MS Excel and provide to HRMS (Human Resource Management & Payroll System) updating in records.
** Employee Records & Life Cycle Management
** Ensure employees Personal file is created and stored in proper rack as well soft copy is also created
** Ensure employee’s personal file updation on promotion/increment/transfer/disciplinary action.
** Ensuring issuance of ID card , offer & appointment letter

. Recruitment Processes

● Sourcing, Screening & matching the Profiles based on MRF

● Self involvement in preliminary telephonic and personal interviews with candidates to ascertain their competencies, skills and aspirations (positions, salary, relocation aspects Etc.)

● Interview finalization keeping a track on selected candidates with joining date and updating to the management.

● Analyze the resource requirement for different functions & roles in coordination with the delivery managers

● Interacting with the Consultants, Head hunting

● Performing activities like Internal Job posting and Employee Referral Schemes to fill up positions.

Employee Relations & Exit Interview : (Full & final Settlement)
** Handling grievances, solving issues and queries, organising events and parties
** Exit Interview and Formality handling
** Managing exit process and capturing feedback , analyzing the resignation & providing feedback to HOD’s
** Ensuring timely settlement of final dues of resigned employees
** Issuing notice to the employees who are due for retirement
** Ensuring gratuity payment within time frame as and when due
** Facilitating PF and Pension withdrawal to resigned/retired employees

ADMIN :
1. Security : To ensure overall security arrangement, movement of men and material within/ from the Company’s premises.
2. Travel & Ticketing : To make necessary Travel & Ticketing arrangements as required for official tours through external agencies.
3. Transport (Staff Bus / Pool Car) : To make necessary and timely arrangements
4. Conference Hall : To coordinate allotment & ensure its maintenance.
5. Fire Control Equipment : To ensure timely refilling & service ability of Fire Extinguishers.
6. Stationary : To ensure timely procurement as per user’s requirement.
8. Coordinate Meetings/Visits / Annual Activities.
9. Budgeting/ Cost Control/ AMCs (New/Renewal).
11. Telecommunication & Photocopy Maintenance.
12. Housekeeping/Horticulture/Pest Control and minor repairs
13. Canteen administration.
14. Mail room : Dispatch/Receipt. of mail/Courier.
15. Awareness of EMS policies & objectives
16. Manage to TS/ISO14001 systems
17 significant aspects with reference to the Admin. Processes / activities & their impact on the environment.
18 Should be able to drive Environment Management Programs & develop operational control procedure to protect environment.