Prafulla Sonawane
Khopoli
Summary
Dedicated Sr. Administrative Executive driving operational excellence through strategic project management and meticulous oversight of administrative functions. Cultivates a positive office environment and enhances guest relations through exceptional hospitality services. Champions effective resource management and maintains rigorous standards for office administration.
Overview
16
16
years of professional experience
Work History
Sr. Administrator Executive
IRB infrastructure Developer Pvt Ltd.
10.2013 - Current
- Managing day-to-day operations of all administrative departments and the plant.
- Specialisation in handling back-office operations, inter-office correspondence, confidential mail, quotations, monthly billing, incoming and outgoing couriers, etc.
- Arranging events, sports activities, get-together plans, functions, conferences, etc.
- Managing guest management and hospitality services.
- Arranging hotel, flight booking, and travel booking for HO employees and guests.
- Managed accommodation-related activities for staff, and other stakeholders of the company.
- Creating a monthly schedule of duty for contract manpower, company staff, drivers, housekeeping, and pantry boys.
- Maintains the overtime of contractors’ workers and company employees.
- Making the attendance register of all company employees and contract employees.
- Supervising the work of support staff such as housekeeping, security, and other related roles.
- Updating and maintaining the holiday, absence, and training records of staff.
- Co-ordinate with HO for all HR and admin activities, such as recruitment, performance appraisal, leave, and attendance management.
- Employee personal file and database management.
- Maintaining AMCs (air conditioners, water purifiers, fire extinguishers, pest control, UPS, etc.).
- Maintaining and cross-checking office documents, such as invoices and challans received.
- Monitoring all utilities facilities for projects and plants.
- Reporting to management on any issues or approvals.
- Follow up for quotations, and negotiate on the rates. Put forward the quotation for approval.
- Coordinate with the account team for vendor release of payments.
- Handling office petty cash for daily expenses.
- Monitored and controlled office inventory, ensuring adequate supply levels, timely product ordering and efficient management of company resources.
- Supported managers with proactive, efficient clerical support to maintain smooth-running operations.
- Demonstrated outstanding multitasking skills, effectively managing multiple projects at once to maintain smooth business support.
- Facilitated new employee onboarding, providing training on office protocols and systems usage.
- Monitored compliance with health and safety regulations, conducting regular audits to promote a safe working environment.
- Reviewed and updated health and safety policies, maintaining compliance with legal regulations and best practices.
- Assisted in budget preparation and monitoring expenses, contributing to financial oversight and cost control measures.
- Administered physical and digital filing systems, keeping records well-organised and easily retrievable for team members.
Account Assistant & Office Admin
SDI Tech Services India Pvt Ltd.
11.2012 - 09.2013
- Responsible for smooth functioning of overall office administration.
- Maintaining Stock Tally & Stock Register
- Keeping records of Returnable & Non-Returnable Challans.
- Monthly stock Statement.
- Managing Petty Cash.
- Local Purchase.
- Daily Bank duty.
- Day to Day Cash Transaction.
- Reporting through mail.
- Daily Keeping Invoice Record’s.
Account Assistant
P.K.Pakaging Pvt Ltd.
07.2010 - 10.2012
- Making Daily Stock Report.
- Maintaining Stores Stock Registers.
- Keeping records of Returnable & Non-Returnable Challans.
- Local Purchase.
- Excise Documentation co-ordination.
- Monthly stock Statement.
- Day to Day Cash Transaction.
- Daily Keeping Invoice Record’s.
- Managing Petty Cash.
- Making Invoice Bill.
Education
Master of Business Administration -
MIT School Of Distance Education
Pune, MH2025
M.Com -
Dr. DBN. Purandare College
Lonavala, Pune05.2012
B.Com -
K.M.C. College
Khopoli, Mumbai04.2010
12th -
Janta Vidyalay Junior College
Khopoli, Mumbai03.2007
Skills
- Communication
- Liaison work
- Data analysis
- Time management
- Employee engagement
- Leadership
- Office administration
Languages
English
Hindi
Marathi
Coursework
- Certificated Course ICA (Industrial Company Account), 2010-07-01
- DTP Complete With “A” Grade, 2008-07-01
- Good Knowledge in SAP & ERP
- Proficient In Microsoft Office (Word, Excel)
Hobbies and Interests
- Travel
- Listening Song
Timeline
Sr. Administrator Executive
IRB infrastructure Developer Pvt Ltd.
10.2013 - Current
Account Assistant & Office Admin
SDI Tech Services India Pvt Ltd.
11.2012 - 09.2013
Account Assistant
P.K.Pakaging Pvt Ltd.
07.2010 - 10.2012
Master of Business Administration -
MIT School Of Distance Education
M.Com -
Dr. DBN. Purandare College
B.Com -
K.M.C. College
12th -
Janta Vidyalay Junior College