Prajakta Parab
Talent Acquisition Administrator
Dombivli West
Summary
A highly organized and hard-working individual looking for a responsible position to gain practical experience.
Overview
8
8
years of professional experience
3
3
Languages
Work History
Talent Acquisition Administrator
Lloyd’s Register (On Payroll of AMS)
12.2025 - 01.2026
- Coordinated end-to-end recruitment support activities, including interview scheduling, conference room reservations, and candidate logistics.
- Partnered closely with recruiters throughout the hiring lifecycle to ensure smooth and timely processes.
- Managed candidate communication by providing timely updates and follow-up via phone and email.
- Enhanced candidate and hiring manager experience through proactive engagement and consistent support.
- Supported the recruiting team by maintaining accurate candidate and employee data in Excel.
- Ensured real-time accuracy of recruitment data within SuccessFactors and generated ad-hoc reports as needed.
- Updated and maintained job and candidate documentation, including applications, salary information, job descriptions.
- Identified and recommended improvements to enhance candidate experience and streamline scheduling processes.
- Drove process efficiencies by applying a continuous improvement mindset to recruitment administration.
- Create a position code for the role. Once the position code is created, generate a unique requisition ID for the specific candidate.
- Compile and deliver weekly and monthly reports for managerial review.
- Review job postings and ensure they are properly formatted before being published on the careers Portal.
- Managing the monthly posting of Spotlight roles to highlight niche or hard-to-fill skill requirements that remain unclosed by the recruiting team.
- Performed additional administrative and recruitment-related tasks as assigned.
Talent Acquisition Coordinator
Here Technologies
05.2023 - 05.2024
- Perform and coordinate tasks in support of recruiting functions, including but not limited to scheduling interviews, reserving conference rooms.
- Assist Recruiters throughout the hiring process.
- Providing follow-up correspondence to candidates on recruiting status via phone and email.
- Contribute to an exceptional candidate experience and hiring manager experience through continuous engagement.
- Create and extend offer letter to shortlisted candidates based on the information received from recruiters.
- Support recruiting team in maintaining candidate/employee information in excel.
- Enter and maintain integrity of data on a real time basis in recruiting database (iCIMS) and produce ad hoc reports as needed.
- Manage the pre-employment process by running background checks and act as a liaison between candidates and recruiters.
- Updating job and candidate records such as application blank, salary related information, job descriptions and interview assessment forms.
- Background verification report and job postings in recruiting systems.
- Identifying opportunities for improving candidate experience and scheduling.
- Work with continual improvement mind-set in getting efficiencies in recruitment administration.
- Establish rapport with the recruiting agencies and works towards quick turnaround on scheduling.
- Create, track, process and maintaining vendor agreements (new/renewal), invoice processing, relocation expense of new joiners and Employee Change authorization request as per policy.
- Perform other miscellaneous duties as required and assigned.
HR Coordinator
HERE Technologies (On Payroll of Quess Corp Limited)
08.2021 - 05.2022
- Scheduling interviews
- Follow-up with candidates for interview process.
- Keeping a track of the internal tool and checking id the details entered are correct and in line with the process.
- Creating offer letter
- Candidate background verification
- Following up with the background verification vendor to receive timely reports.
- Maintaining complete database of candidates.
- Support other functions as assigned.
Central coordinator
TeamSpace
10.2020 - 06.2021
- Scheduling interviews
- Follow-up correspondence to candidates on recruiting status
- Assisting recruiters throughout the hiring process
- Manage the pre-employment process (Documentation, offer letter creation, background verification
- Managing onboarding for all candidates
- Managing hiring requirements for MMR2 (Borivali, Andheri east, Thane and Chembur cluster)
- Managing transfer process for all employees
- Creating position codes for candidates as per required locations and job profiles.
- Maintaining complete database of candidates & screen applications for the required vacancies based on the skill set required.
HR Recruiter
Integra Unisource Pvt. Ltd.
01.2018 - 09.2020
- Looking towards the sourcing for the pan India for ICICI Bank
- Sourcing best talent from internal database, personal/professional references, employee’s referrals, networking sites e.g., Job portals i.e., Naukri, Monster and Times Jobs from lower level to senior level positions
- Short listing the applicants as per the selection procedure specified [as per the fitment confirmed by management like education, age, salary, preferred location, past experience & skills test
- To communicate with candidate through cold calling and coordinate with them for their interview schedule
- Prepare applicants resume code, so that no other agency or consultancy should capture them.
- Scheduling interviews in Hirecraft with the recruitment managers and coordinating with the candidates.
- Proactively maintaining an effective resource database management system to close the manpower requirement with the minimum time period.
- Conducting test for candidates (OPQ) and short listing them for HR Interview and uploading the OPQ in Hirecraft
- Co-ordinate with recruitment managers and applicants during the interview Session
Education
T.Y.B.COM -
Chetana's College
01.2017
H.S.C - undefined
Chetana's College
01.2014
S.S.C - undefined
IES New English School
01.2012
Skills
- Recruitment Coordination & Support
- Interview Scheduling & Candidate Management
- Offer Letter Creation & Pre-Employment Process
- Background Verification
- Vendor & Stakeholder Coordination
- HR Documentation & Compliance
- Talent Pipeline Management
- Job Posting & Requisition Management
- Reporting & Data Management (Excel, MIS)
- Tools: iCIMS SuccessFactors Hirecraft Taleo MS Office
Timeline
Talent Acquisition Administrator
Lloyd’s Register (On Payroll of AMS)
12.2025 - 01.2026
Talent Acquisition Coordinator
Here Technologies
05.2023 - 05.2024
HR Coordinator
HERE Technologies (On Payroll of Quess Corp Limited)
08.2021 - 05.2022
Central coordinator
TeamSpace
10.2020 - 06.2021
HR Recruiter
Integra Unisource Pvt. Ltd.
01.2018 - 09.2020
H.S.C - undefined
Chetana's College
S.S.C - undefined
IES New English School
T.Y.B.COM -
Chetana's College