Prakash N
Bengaluru
Summary
Dynamic Office Administrator with proven expertise in Office Administrator and Management, excelling in document organization and client communication. Successfully implemented office policies that enhanced workflow efficiency, while managing inventory and coordinating travel arrangements. Adept at financial processing and fostering professional relationships, ensuring seamless operations and superior service delivery.
Overview
12
12
years of professional experience
Work History
Office Administrator
Gaglers Software Private Limited
Bangalore , Karnataka
09.2021 - Current
- Managed office supplies and inventory for smooth daily operations.
- Food arrangements,
- Employees Entry and exit checklist
- Company Group Health Insurance
- Coordinated meetings and appointments for team members and executives.
- Developed filing systems to enhance document organization and retrieval.
- Assisted in preparing reports and presentations for management review.
- Maintained office equipment, ensuring usability and timely repairs.
- Communicated with clients and vendors to facilitate efficient service delivery.
- Supported onboarding processes by preparing new hire documentation.
- Implemented office policies to improve workflow efficiency and professionalism.
- Coordinated and managed daily administrative operations of the office.
- Performed clerical duties such as photocopying, faxing and scanning documents.
- Answered incoming calls in a professional manner, directed callers to appropriate personnel or departments, or took messages as needed.
- Organized and maintained filing systems, including electronic databases and records.
- Interacted professionally with customers and inside personnel, answering questions and responding to phone and email inquiries.
- Processed invoices on a timely basis according to established procedures.
- Processed financial documents, contracts, expense reports and invoices.
- Organized meetings, conferences, travel arrangements and other events as required.
- Coordinated with IT department to resolve technical issues and maintain office software updates.
Administrator- Operations
Aplopio Technlogies Private Limited (Recruiterbox)
Banga
03.2016 - 03.2021
- Maintained filing system for important documents such as contracts and invoices.
- Coordinated meetings, conferences, travel arrangements.
- Managed office supplies inventory and placed orders when necessary.
- Provided general administrative support to staff members.
- Assisted with budget preparation and tracking of expenses.
- Administered benefits programs, including health insurance and retirement plans.
- Monitored budget expenditures and prepared financial reports for review by management.
- Coordinated with IT department to resolve technical issues and maintain computer systems.
- Checked office stock to determine supply levels and maintain inventory.
- Improved office organization by developing filing system and customer database protocols.
- Supervised administrative staff, delegating tasks and managing workload distribution.
- Managed travel arrangements and accommodations for executive staff and visiting clients.
- Housekeeping Staff Management
Office Administrator- Operations
Viamentis Technogies Private Limited
Bangalore
03.2014 - 04.2016
- Maintained supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
- Ordered office furniture when necessary following approval from management team.
- Provided assistance with the planning of events such as staff meetings or conferences.
- Monitored office equipment maintenance contracts ensuring all equipment is serviced regularly according to manufacturer's guidelines.
- Greeted visitors warmly upon arrival at the office premises.
- Supported Human Resources activities by maintaining personnel files in accordance with legal requirements.
- Housekeeping Staff Management
Administrative Manager
Bang The Table Software Private Limited
Bangalore
03.2013 - 10.2014
- Automated office operations to optimize accounts payable and receivable, customer correspondence and data communications.
- Managed purchase requisitions and approvals for all department equipment and supplies.
- Reviewed and approved department reimbursement requests, recording transactions to maintain financial accountability.
- Monitored office inventory to maintain supply levels.
- Organized and maintained documents, files, and records.
- Pitched in to help with office tasks during busy periods and staff absences.
- Managed paper or electronic filing systems by recording information, updating paperwork, and maintaining documents.
- Managed busy calendar for executive team, planning and preparing meetings and communications.
- Created and maintained filing systems for employee records, financial reports, and other documents.
- Organized meetings between executives and outside vendors or clients.
- Housekeeping Management.
- Internet Management and Load Balancing Investigations.
Education
Bachelor of Science -
Govt High School
Hoskote, BangaloreSkills
- Office management
- Document organization
- Meeting coordination
- Inventory management
- Report preparation
- Client communication
- Financial processing
- Travel arrangements
- Policy implementation
- Office administration
- Managing office supply inventory
- Office supply management
- Operations management
- Hospitality and accommodation
- Administration and reporting
- DG Management
- UPS Management
- Electrical Management
- Housekeeping Management
- Internet connection Management
Languages
kannada
First Language
English
Advanced (C1)
C1
Hindi
Advanced (C1)
C1
Tamil
Advanced (C1)
C1
Telugu
Proficient (C2)
C2
Timeline
Office Administrator
Gaglers Software Private Limited
09.2021 - Current
Administrator- Operations
Aplopio Technlogies Private Limited (Recruiterbox)
03.2016 - 03.2021
Office Administrator- Operations
Viamentis Technogies Private Limited
03.2014 - 04.2016
Administrative Manager
Bang The Table Software Private Limited
03.2013 - 10.2014
Bachelor of Science -
Govt High School
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