Prakash P
Administration & Facility Management
Chennai
Summary
PROFESSIONAL SUMMARY:
Experienced Administration and Facility Management professional with over 7+ years of proven expertise in managing corporate office operations, facility services, vendor coordination, procurement, compliance, and infrastructure management. Strong exposure to ISO 27001 (ISMS) and ISO 14001 (EMS) documentation, audits, and compliance. Adept at handling multi-vendor environments, asset management, budgeting, and ensuring smooth day-to-day operations in corporate and service-oriented organizations.
Overview
12
12
years of professional experience
2
2
Certifications
Work History
Senior Executive Administration
Kumaran Systems Private Limited
07.2018 - Current
- Manage end-to-end administration and facility operations for the corporate office, supporting internal teams and 15+ third-party personnel.
- Oversee facility services, including housekeeping, security, cafeteria operations, transportation, and technical maintenance.
- Handle procurement activities such as vendor evaluation, quotation comparison, purchase orders, and work orders.
- Coordinate vendor invoice verification, and ensure timely processing with the finance team while maintaining accurate documentation.
- Maintain and track company assets, including mobile devices, ID cards, access cards, and inventory records.
- Monitor CCTV surveillance systems, manage access control, and ensure periodic backups and security compliance.
- Manage petty cash transactions, monthly reconciliations, and adherence to approved budgets.
- Maintain ISMS and EMS documentation for internal and external audits as per ISO 27001 and ISO 14001 standards.
- Administer Annual Maintenance Contracts (AMCs) for critical equipment such as UPS, DG sets, HVAC systems, lifts, and other infrastructure.
- Coordinate employee transportation logistics, and manage corporate mobile connections.
- Organize meetings, travel arrangements, and internal events in coordination with HR and leadership teams.
Branch Manager
Authorized Agency of Sodexo SVC India Pvt Ltd
06.2014 - 03.2018
- Managed complete branch operations, including the distribution of Sodexo meal passes to multiple client locations.
- Supervised and managed a team of 20+ staff, ensuring smooth daily operations and service delivery.
- Coordinated with over 40 clients across Chennai, maintaining strong client relationships and service quality.
- Monitored inventory levels, warehouse operations, and staff transportation logistics to ensure operational efficiency.
- Prepared billing documents, reconciliations, and MIS reports to support financial accuracy and reporting.
- Planned manpower allocation to meet client-specific requirements, and service-level expectations.
- Handled client escalations effectively, ensuring customer satisfaction, and compliance with company standards.
Education
BBA -
Alagappa University
Karaikudi, India 04.2001 -
Skills
General Administration & Office Operations
Facility & Infrastructure Management
Vendor Management & Procurement
Compliance & Audit Support
Petty Cash Handling & Budget Control
Asset & Inventory Management
Employee Transportation Management
AMC Management (UPS, DG, HVAC, Lift)
CCTV Monitoring & Access Control
Meeting, Travel & Event Coordination
Certification
• ISO/IEC 27001:2022 – Information Security Management System
Timeline
Senior Executive Administration
Kumaran Systems Private Limited
07.2018 - Current
Branch Manager
Authorized Agency of Sodexo SVC India Pvt Ltd
06.2014 - 03.2018
BBA -
Alagappa University
04.2001 -