Prakash Tolar
Head - Admin and Procurement
Pune
Summary
Result-oriented and highly organized Administration and Operations professional with 15 + years of comprehensive experience in managing administrative functions, streamlining operations, and driving organizational efficiency. Adept at handling facility management, vendor coordination, procurement, budgeting, compliance, and team supervision. Proven track record of implementing cost-effective operational strategies, improving internal processes, and supporting cross-functional teams. Known for a hands-on approach, strong problem-solving skills, and the ability to adapt in dynamic, fast-paced environments. Committed to delivering high-quality support to ensure seamless business operations and employee satisfaction.
Overview
15
15
years of professional experience
2018
2018
years of post-secondary education
4
4
Languages
Work History
Head – Administration & Procurement
Perpetuuiti Technosoft Services Pvt. Ltd
06.2015 - Current
- Oversee and manage comprehensive administrative functions across multiple office locations, including international operations, ensuring smooth workflow and regulatory compliance.
- Lead and mentor a team of 20 administrative professionals to maintain efficient daily operations and high service standards.
- Manage office infrastructure, security, housekeeping, and support services to provide a safe and productive work environment.
- Coordinate travel arrangements, vendor negotiations, and logistics to optimize cost-efficiency and service quality.
- Prepare, monitor, and control departmental budgets to ensure effective cost management and resource allocation.
- Develop and implement company policies and procedures to maintain compliance and operational consistency.
- Collaborate with senior management to support strategic planning and administrative decision-making.
- Spearheaded the implementation of a travel application in partnership with engineering teams, streamlining travel requests and approvals to boost efficiency and transparency.
- Deliver comprehensive operations reports to management and CFO, facilitating accurate budgeting and informed planning for upcoming fiscal years.
- Produce detailed cost analysis reports for Project Managers and Sales teams, identifying key expense areas and recommending cost control measures.
- Led the end-to-end procurement function, including strategic sourcing, vendor development, contract negotiation, and supply chain optimization.
- Developed and implemented procurement strategies aligned with business goals to drive cost savings and operational efficiency.
- Managed vendor relationships, ensuring compliance with quality, delivery, and pricing standards.
- Successfully negotiated long-term contracts, resulting in significant cost reductions and improved service levels.
- Collaborated with finance and respective department for budgeting, forecasting, and contract governance.
Admin Manager
Quinnox Consultancy Services LTD
01.2012 - 05.2015
- Managed end-to-end office administration and facility operations to ensure smooth day-to-day functioning.
- Oversaw procurement processes, vendor evaluation, and contract management to ensure quality service and cost efficiency.
- Supervised security, housekeeping, and transportation services across multiple locations.
- Maintained accurate documentation for audits, licenses, renewals, and statutory compliance.
- Designed and implemented cost-saving initiatives to optimize operational efficiency.
- Managed ISO, ISMS, and facility overhead audits (internal and external) to maintain compliance and quality standards.
- Led the setup and execution of complete office infrastructure and facility arrangements.
- Handled vendor sourcing, onboarding, and performance management.
- Coordinated domestic and international travel arrangements, as well as corporate events.
- Managed compliance and formalities related to Customs, STPI, MPCB, and Municipal Corporation authorities.
Admin and Claims Coordinator
Iffco Tokio General Insurance Ltd
04.2010 - 12.2011
- Managed Day to Day Activities
- Supervised housekeeping, and transport services
- Approval of Register claims
- Processing & Settlement of claim files
- Updating claims in MIS report
- Approval of Payment entry
- Claim settlement done and file updated in MIS report
Education
PGDBA -
Symbiosis Centre for Distance & Learning
B. Com - Commerce
St. Xaviers College
Skills
- Office Administration
- Facility Management
- Budgeting & Cost Control
- Vendor Management
- Asset Management
- Travel Management
- Team Leader
Personal Information
- Date of Birth: 03/27/88
- Nationality: Indian
Timeline
Head – Administration & Procurement
Perpetuuiti Technosoft Services Pvt. Ltd
06.2015 - Current
Admin Manager
Quinnox Consultancy Services LTD
01.2012 - 05.2015
Admin and Claims Coordinator
Iffco Tokio General Insurance Ltd
04.2010 - 12.2011
B. Com - Commerce
St. Xaviers College
PGDBA -
Symbiosis Centre for Distance & Learning
Similar Profiles
ARJUN NARALEARJUN NARALE
Technical Support Engineer at Disaster Recovery & Infrastructure Support Engineer| Perpetuuiti Technosoft Services Pvt. Ltd.Technical Support Engineer at Disaster Recovery & Infrastructure Support Engineer| Perpetuuiti Technosoft Services Pvt. Ltd.
RAJESH KUMARRAJESH KUMAR
Senior Automation Test Engineer at Perpetuuiti Technosoft Services Private LimitedSenior Automation Test Engineer at Perpetuuiti Technosoft Services Private Limited
Bharat BarlaBharat Barla
Software Engineer Intern at Perpetuuiti Technosoft Services Private LimitedSoftware Engineer Intern at Perpetuuiti Technosoft Services Private Limited
Ankit ChhikaraAnkit Chhikara
Software Developer at Cognizant Technology Solutions, CTSSoftware Developer at Cognizant Technology Solutions, CTS
ANSHU KANT SINGHANSHU KANT SINGH
Consultant at Infosys LimitedConsultant at Infosys Limited