Pramod Shetty
Mumbai,Maharashtra
Summary
A seasoned professional with over 24+ years of experience in Corporate Administration, Facility, and Service Industry. Adept in strategizing and implementing policies, cost control measures, and operational efficiencies while ensuring regulatory compliance. Expertise in stakeholder management, vendor negotiations, budget optimization, and process automation. Proven leadership in executing Six Sigma projects, enhancing corporate services programs, and leading high-performing teams globally. An accomplished Corporate Administration Management professional with a proven track record in implementing cost-effective programs, optimizing administrative operations, and ensuring seamless corporate service delivery. Expertise in leading cross-functional teams, improving policy compliance, and leveraging data analytics to enhance efficiency and cost savings. Recognized for implementing automation portals, achieving customer satisfaction, and driving global transformation initiatives.
Overview
29
29
years of professional experience
1
1
Certification
Work History
Corporate Services Administration, facility & Travel
LTIMindtree Limited
Mumbai
04.2019 - 03.2025
- Company Overview: Group of Larsen & Toubro Limited
- Led strategic sourcing initiatives for facility management categories, resulting in a 20% cost reduction and improved supplier performance. Oversaw facility management functions including vendor management, workplace safety, preventive maintenance, and operational continuity across multiple locations.
- Streamlined administrative operations, including office management, corporate coordination, and regulatory compliance. Managed employee onboarding logistics, overseeing visa processes, relocation support, and new hire integration. Coordinated corporate training and business events, ensuring smooth execution, budgeting, and stakeholder collaboration.
- Developed vendor partnerships and led process improvements to enhance service quality, cost-efficiency, and workflow productivity.
- Spearheaded the strategic planning and execution of a global corporate program, ensuring cost optimization, policy compliance, and alignment with organizational goals.
- Implemented the Concur Travel and Expense Management System, automating travel bookings, approvals, and expense reporting processes.
- Developed and deployed data-driven policies that improved operational efficiency, enhanced employee satisfaction, and reduced admin related costs.
- Launched and managed Uber for Business and global hotel programs to streamline corporate ground transportation Amex card and accommodation solutions. Negotiated and secured favorable contracts with vendors achieving cost savings and improved service levels.
- Established and maintained a comprehensive risk management framework, ensuring employee safety, governance adherence, and regulatory compliance.
- Conducted regular audits, benchmarking, and compliance checks to align practices with corporate policies and industry standards.
- Collaborated with executive leadership to align strategies with business objectives and workforce needs.
- Group of Larsen & Toubro Limited
Director - ICRES / COE Travel & Transport
Capgemini Technology Services Limited
Bangalore
01.2013 - 12.2019
- Developed focused strategic for Office supplies, cafeteria management, Employee transport, travel Events and, Employee welfare, AMC, Lease, New assets, test lab.
- Develop, deploy, and manage all related contracts. Collaborate with SCM buyers for sourcing and rationalization. Focus on Supplier consolidation & supplier pay term improvement as well as optimize the delivery terms.
- Facility Operations: Manage day-to-day operations of the office and test lab, ensuring a safe, clean, and efficient working environment. Manage business continuity and disaster recovery plans to minimize disruptions to business operations.
- Space Planning: Optimize office space utilization and manage office layout changes to accommodate business needs. Spearheaded stakeholder engagement across 120 direct reports and cross-functional teams to drive seamless operations.
- Administrative Services: Supervise administrative staff and oversee daily administrative operations, including reception, mailroom, and office supplies. Co-ordinate office moves, space planning, and infrastructure changes to support organizational growth and changes.
- Maintenance Management: Lead maintenance activities for Utilities like - Electrical, HVAC, Safety and security systems, Fire systems, Air compressors, AV-TV, Plumbing, carpentry.
- Cafeteria Management: Optimize cafeteria and execute daily operations, food quality check, kitchen audits and organizing food festivals.
- Supplier Management: Coordinate with suppliers, third party vendors and service providers for maintenance, repairs, and other facility-related services and material supplies.
- Budget Management: Develop and manage the facilities and administrative services budget, including forecasting, expense tracking, and cost-saving initiatives. Review and approve invoices, purchase orders, and contracts related to facility and administrative services.
- Safety and Compliance: Ensure compliance with health, safety, and environmental regulations. Implement and maintain safety protocols and emergency response plans. Handle the medical center operations.
- Team Leadership: Lead and mentor the facilities team, providing guidance and support to ensure high performance and professional development.
Administration and Facility
iGATE Global Services Limited
Bangalore
01.2010 - 12.2013
- Company Overview: Acquired by Capgemini
- Led global travel centralization efforts post-merger between IGATE and Patni, ensuring policy harmonization.
- Set up of the guest house operations for employees in various locations.
- Managed a budget across a 12M sq. ft. facility, optimizing Administration services.
- Implemented cost-reduction strategies, cutting travel and infrastructure costs by 20% while enhancing service efficiency.
- Developed and enforced governance policies for vendor services programs.
- Leveraged data analytics for demand management, improving forecasting accuracy and reducing operational overhead.
- Championed sustainability initiatives in corporate services, aligning with global ESG standards.
- Ensured regulatory compliance and risk mitigation by maintaining strong partnerships with federal agencies.
- Acquired by Capgemini
Administration Manager
Mascot Systems Limited
Bangalore
01.2000 - 12.2010
- Company Overview: iGATE Group
- Led end-to-end corporate operations, including vendor management, policy development, and regulatory compliance.
- Implemented travel management systems to automate bookings, approvals, and expense reporting for improved efficiency.
- Managed employee transport and coordinated MICE events, ensuring seamless execution and adherence to safety standards.
- Optimized budgets through strategic vendor negotiations and cost-control initiatives, enhancing overall operational efficiency.
- IGATE Group
Executive - Administration & Course Coordinator
Scott Systems Pvt. Ltd.
Mumbai
01.1998 - 12.2000
- Company Overview: Mastech Systems Corporation, USA
- Mastech Systems Corporation, USA
Executive
Ace Services
Mumbai
01.1996 - 12.1998
Education
Bachelor of Commerce - undefined
Bombay University
01.1992
Diploma in Material Management - undefined
L.N. Welingkar Institute of Management Development & Research
01.1996
Diploma in International Trade Management - undefined
Narsee Monjee Institute of Management Studies
01.1997
Skills
- Administration & Facility Management
- Facility & Infrastructure Management
- Business Negotiations
- Employee Training & Development
- Audit and ISO Standards
- Travel & Transport Management
- Cost Optimization Strategies
- Vendor & Supplier Management
- Risk & Compliance Management
- Process Improvement & Automation
- Budget Planning & Cost Control
- Corporate Service Excellence
- Strategic Leadership
- Change Management
- Team Building & People Management
- Conflict Resolution
- Stakeholder Engagement
- Decision-Making
- Online Tool/Travel Portals
- Data Analytics & Reporting
- Microsoft Office Suite
- SAP Travel & Expense Management
- AI-Based Automation Tools
Websites
Certification
- Six Sigma Green Belt Certification
- Privacy Information Management System Lead Implementer - Bureau Veritas
- ESG for Senior Leadership - Indian Institute of Management, Ahmedabad
Languages
English
Hindi
Kannada
Expertise Skills
- Administration & Facility Management
- Facility & Infrastructure Management
- Business Negotiations
- Employee Training & Development
- Audit and ISO Standards
- Travel & Transport Management
- Cost Optimization Strategies
- Vendor & Supplier Management
- Risk & Compliance Management
- Process Improvement & Automation
- Budget Planning & Cost Control
- Corporate Service Excellence
Career Highlight
- Implemented and automation of online portal for administration and facility process, reducing administrative overhead and enhancing efficiency.
- Spearheaded Six Sigma projects in Travel and Transportation, improving employee satisfaction and cost control.
- Led corporate services operations during major mergers and acquisitions, ensuring seamless integration.
- Negotiated strategic contracts with vendors, achieving 20% cost savings.
- Won multiple industry awards for Corporate Administration Excellence.
Awards Recognition
- CEO Award, 2005, 2009, Cost Control & Customer Satisfaction
- Executive Choice Team Award, 2014, Campus Setup, Pune
- Industry Award for Corporate Services & Travel, 2015, 2023
- MICE Leadership Award, IITM India
Personal Information
- Gender: Male
- Nationality: Indian
- Marital Status: Married
Timeline
Corporate Services Administration, facility & Travel
LTIMindtree Limited
04.2019 - 03.2025
Director - ICRES / COE Travel & Transport
Capgemini Technology Services Limited
01.2013 - 12.2019
Administration and Facility
iGATE Global Services Limited
01.2010 - 12.2013
Administration Manager
Mascot Systems Limited
01.2000 - 12.2010
Executive - Administration & Course Coordinator
Scott Systems Pvt. Ltd.
01.1998 - 12.2000
Executive
Ace Services
01.1996 - 12.1998
Bachelor of Commerce - undefined
Bombay University
Diploma in Material Management - undefined
L.N. Welingkar Institute of Management Development & Research
Diploma in International Trade Management - undefined
Narsee Monjee Institute of Management Studies