Pranob Halder

Assistant Manager Facility & Administration

Tata Voltas Ltd

08.2023 - 08.2024

Company Overview: (Colliers Roll)
Give support toward Administration, Housekeeping & Facility service to East Zone
Sourcing of New Property, Setup new branches, dealing with Land Lord and Broker
Coordination with Legal team for various agreement finalization and timely renewal (Leave license, Security, Vendors agreements)
Liasoning for Statutory Compliance (Trade License, Shop & Establishment., Minimum Wages, CLRA Retune, LWF,PF, ESI Retune)
Logistic & Travel Desk Support to the employees with Air ticketing, Rail booking, Bus, Office Cab & Event Management
Preventive maintenance & AMC for AC / DG / Printers / Scanners / Electrical Equipment/ Security & Inventory Management
Prepare the annual budget for administration function by forecasting annual administrative cost in consultation with reporting manager
Identify cost saving opportunities within the administrative function and present to the management for approval
Sourcing of New Office's
Setup new branches
Coordination with Legal team and various agreement finalization or Termination of agreement
Broker negotiation, Rent negotiation with Land Lord and Liaison with building administration, Liaoning Different govt body for branch set up
Timely renewal and Extension of agreement, Asset Listing & time to time updating of office assets
Maintain Excel listing of Land Lords and coordination with HO for timely rent payment
Looking after the Repair & maintenance of the interiors and exteriors of the office Infrastructure (Painting/carpentry work/Electrical Work)
Preventive maintenance & AMC for AC / DG / Printers / Scanners / Electrical Equipment/Coffee Machine/ Xerox machine/Refrigerator
Take care of office Assets (CCTV, AHU, Water purifier, DG set, AMC'S)
Timely Pest Control to prevent all office assets (Cockroach, Ant, Termite, Rat etc.)
Provide hygiene support to Entire office, Washroom, Canteen to reached maximum standard of cleanness
Take care of Housekeeping /HK material procurement/Monthly Mis report/ Payment follow-ups
Purchase & Use of different chemical for office hygiene (Like R2, R3, R4, R6, R7, R8, R9)
Help in Manpower Auditing supporting all the document as per govt
Rule
Attendance of HK Boys & Salary Sheet calculation
Timely Renewal of HK Contract - Timely invoice by processing & Payment follow-up with H.O - Recruitment of HK & Office boy
Annual Security agreement contract, renewal & Deployment of Security Guard in Office, Plant & Warehouse
Monitoring CCTV, Fire Extinguishers, Smoke detectors, Biometrics, Server room, Fire, Door Lock system
Periodical Checking of Electrical installation of DP,SPD, MCCB, ELCB, RCCB
Logistic & Travel Desk Support to the employees with Air ticketing, Rail booking, Bus, Office Cab, Hotel Booking, Guest House Booking
Vendor Cab arrangement for West Bengal, Assam, Sikkim, Chhattisgarh, Orisha for business related travel for Airport Pick & Drop
Office Car Maintenance & timely renewal of insurance
Vendor onboarding/Vendor Selection and comparison (Housekeeping, Security, Interior, Exterior work, AMC Vendors) Legal Documentation
Find out new vendors for cost optimization (Travel Agencies, Car agencies, Courier agencies) Vendor registration and Releasing P.O
Coordination with Legal team for various agreement finalization and timely renewal (Leave license, security, House keeping, vehicle)
Dealing with different service provider like (Electrician, carpentry, plumbing, travel agency), AMC renewed in a timely
Upkeep the office pantry's hygiene and Pantry utensils
Monitoring pantry stock for food, drinking water, tea / coffee etc and timely order place
Purchase of office Stationery/Monthly Mis report/ Payment follow-ups//Maintain Stationary Register
Purchase of Pantry material procurement/Monthly Mis report/ Payment follow-ups
Management of office canteen and food vendors and agreements
Making of Shop & Establishment, Trade License
Timely renewal of Trade License & Shop Establishment
Monitoring of PF & ESI Deposit by Third Party
Monitoring for CLRA Return (XXV) & Minimum Wages (III), Lwf by the third party vendor
Liaison with police & Local club, Different govt
Authorities
Local quotation arrangement || Make comparison sheet making || Taking approval form Authorities & Commercials || Issue Purchase Order
Vendor account opening || Follow-up for final installation and purchase Vendor payment follow-ups with HO
Office decoration (Diwali, Christmas, Annual day, New year etc.), Arrangement food, projector for office meeting and event
Organizing Event, Annual Day and employee engagement activity (Seminars, Eid Celebration, organized buffet lunch Picnics, Conferences)
Obtain different license for Event Like: - Liquor, PPL, Novex etc
HSE Audit
HK Audit
Guest House Management
Parking Management
Space Management
Asset Management
Monitoring Inward and outward courier & Visitors registers, Coordination with internal department / Handling incoming and outgoing calls
Checking of invoices of Electricity, Land Phones, Maintenance Invoice and timely Vendor bill Payment (mobile, electric) & EPBX System
Processing bills including utility bills and follow-up for their timely payment, Monitoring office peon's job & Housekeeping boys
Maintain different MIS reports of Daily/Weekly/Monthly basis for the region
(VLOOKUP, Pivot table, shorting, Filter, Conditional Formatting
Handle petty cash for regular expenses, Invoice making for every expense with original invoice & excel listing, Petty cash reconciliation
Take necessary approval before spending cash
Issue mobile sim to the employees and release P.O to Vodafone Sim Reactivation & Deactivation || Making monthly deduction list & MIS
Attendance Computation for Third-party Manpower
Support Recruitment and Training teams by arranging logistics such as availability of rooms, provision of refreshments, providing employee
ID card, arrangement & decoration of workstation for new joiners, procurement of induction kit, opening of bank account, etc
Coordination with Ho for the branding CDR
Coordination with Ho for the branding of branches with Vinyl, Flex, Posters, Glow sign board, Visiting Cards, ID cards, Letter Heads etc

Summary

Overview

Work History

Assistant Manager Facility & Administration

Assistant Manager Administration

Senior Executive Administration

Administration Executive

Education

MBA -

PGDFA -

B.Com -

H.S -

Madhyamik -

Skills

Languages

Hobbies and Interests

Disclaimer

Timeline

Assistant Manager Facility & Administration

Assistant Manager Administration

Senior Executive Administration

Administration Executive

MBA -

PGDFA -

B.Com -

H.S -

Madhyamik -

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