Prarthan Subbaiah N
Executive Assiatant
Bangalore
Summary
Professional administrative expert prepared to excel in executive support roles. Skilled in managing calendars, organizing meetings, and ensuring seamless office operations. Reliable team player with focus on achieving results and adapting to dynamic work environments. Proficient in communication, problem-solving, and maintaining confidentiality.
Overview
14
14
years of professional experience
Work History
Executive Assistant
Bayer Science & Innovation Pvt Ltd
06.2022 - 05.2025
- Maintain complex calendar management -Oversee the VP’s schedule, ensuring that all meetings, appointments, and project deadlines are efficiently managed and aligned with departmental priorities and coordinating meetings across multiple time zones.
- Travel Management- Arrange domestic and international travel, including visa processing, itineraries, logistics, and accommodations.
- Document & maintain comprehensive and organized records for the department, prepare detailed reports, and assist in creating internal and external documentation as required for ongoing projects, meetings, and compliance purposes.
- Operational Support- Provide day-to-day support in managing technical operations, including resource allocation, scheduling of core tasks, and monitoring project timelines. Facilitate smooth communication across teams to ensure operational efficiency.
- Reimbursements Invoices- Expensing the report on concur, Coordinate and assist with processing reimbursements, reviewing invoices, processing PR/PO in SAP and ensuring timely payments, to ensure accuracy and adherence to budgetary guidelines.
- Process Improvement: Analyze client feedback, identify trends and service needs, and collaborate with the team to implement process improvements. Focus on optimizing workflows, enhancing client satisfaction, and aligning processes with departmental goals Cross-functional
- Business support- Act as a liaison between the technical department, vendors, contractors, and other departments to ensure alignment on deliverables, timelines, and expectations.
- Event Management- Organizing events, townhall, arranging client & Leadership meetings, collaborating with stakeholders, arranging team outings & conferences in office and other venues.
- Coordinating with different project managers in terms of employability, HR administrative task & recruitment, scheduling interviews, onboarding and off boarding of employees & time sheet management.
Catalogue Specialist
Flipkart Internet Private Ltd
05.2021 - 06.2022
- Creating the Flipkart Serial Number for the products listed in the refurbished products for mobile vertical.
- Identifying the duplicate listings before going live & confirming a cleaner Catalog on the Flipkart platform.
- Catalog creation with the complete product info as per the specifications in the seller portal.
- Handling queries of the retail & wholesale sellers.
- Worked for hyper local – QC on existing FSN and item description for a photoshoot and do catalog creation with all the specified attributes value & upload the file in the seller portal
Assistant Professor
Ramaiah College of Arts Science and Commerce
06.2017 - 09.2020
- Motivating Professor driven to inspire students to peruse academic and personal excellence. Consistently strive to create a challenging and engaging learning environment.
- Handled Human Resource management, Production & operations management, Marketing, Business taxation Subjects for MBA, M. Com and BBA students.
- Delivered Guest lecturer for other streams in relation to career planning.
- Coordinated in Inter Collegiate management fest- HR and Finance events.
- Worked as placement coordinator.
- Participated in various State & National Conferences, Seminar, Workshop and Symposium related to Academics and current affairs.
- Engaging Public speaker, curriculum development, and Graduate mentor.
Assistant Professor
HKES Sree Veerendra Patil Degree College
06.2015 - 05.2017
- Motivating Professor driven to inspire students to peruse academic and personal excellence. Consistently strive to create a challenging and engaging learning environment.
- Handled Human Resource management, Production & operations management, Marketing, Business taxation Subjects for MBA, M. Com and BBA students.
- Delivered Guest lecturer for other streams in relation to career planning.
- Coordinated in Inter Collegiate management fest- HR and Finance events.
- Worked as placement coordinator.
- Participated in various State & National Conferences, Seminar, Workshop and Symposium related to Academics and current affairs.
- Engaging Public speaker, curriculum development, and Graduate mentor.
Senior Financial Associate III
Hewlett Packard - Global E-business Operations
01.2011 - 01.2014
- Worked with ERP Packages SAP.
- Applied daily cash collection from customers to the appropriate customer accounts.
- Analyzed monthly Accounts Receivable aging report and determined which customer accounts need follow-up action for collections.
- Follow up of aged AR with respective regions to get payments for open invoices.
- Handling manual DD (Direct Debit) regarding specific customers.
- Updating SOP's on the regular basis as and when is required with the necessary changes.
- Downloading and uploading bank statements into SAP and coding payments to respective Customer Accounts.
- UA/UI reconciliation & Allocation & Consolidation of WLA on daily basis.
- Performing QC on cash application & Handling Team queries and Clients' queries & handling Intercompany reconciliation.
Education
MBA - Finance & HR
Sikkim Manipal University
Master of Commerce - undefined
Mysore University
P.G.Dip.in Business Administration - HR & Marketing
Karnataka State Open University
Bachelor of Commerce -
Mangalore University
Skills
Attention to detail
Strong work ethics
Positive attitude
Teamwork
Communication
Interpersonal skills
Adaptability
Quick learner
Role-playing activities
Awards
- Selected as the 'STAR Performer' in the Team - HP
- Outstanding Achiever Award from HP - For Process Improvement
- Kaizen Award for bringing Creative & Innovative ideas
- Represented Karnataka hockey team in Nationals
- Coorg Athlete Champion
Timeline
Executive Assistant
Bayer Science & Innovation Pvt Ltd
06.2022 - 05.2025
Catalogue Specialist
Flipkart Internet Private Ltd
05.2021 - 06.2022
Assistant Professor
Ramaiah College of Arts Science and Commerce
06.2017 - 09.2020
Assistant Professor
HKES Sree Veerendra Patil Degree College
06.2015 - 05.2017
Senior Financial Associate III
Hewlett Packard - Global E-business Operations
01.2011 - 01.2014
Master of Commerce - undefined
Mysore University
P.G.Dip.in Business Administration - HR & Marketing
Karnataka State Open University
MBA - Finance & HR
Sikkim Manipal University
Bachelor of Commerce -
Mangalore University