Prasanth D

Specialist – F&A Operations (Global Payroll) Aug 2024 – Present

• Manage end-to-end global payroll operations using SAP and JD Edwards, coordinating directly with KSA stakeholders and employees.

• Execute payroll processing including salary computation, attendance, leave, entitlements, validations, reconciliations, and tax calculations.

• Act as a key liaison between HR, employees, and senior management, delivering accurate MIS reports and payroll analytics for decision-making.

• Handle statutory compliances including PT, LWF, ESI, and monthly/quarterly TDS reconciliation; issued Form 16 at year-end.

• Perform JV postings, GL and bank reconciliations, headcount and variance analysis, presenting dashboards and metrics to leadership.

• Prepare and maintain Standard Operating Procedures (SOPs) and support SOX term audits.

• Lead budget allocation analysis, cost forecasting, and dashboard reporting for senior leadership.

• Train and mentor new payroll team members and conduct compensation & benefits induction sessions for new hires.

• Manage hire-to-retire transactions, employee personal files, ServiceNow tickets, and mass employee communications.

• Performing calculation of PT, LWF & ESI, Monthly & Quarterly TDS Reconciliation, and issue of Form 16 at year-end. Handle employee queries related to payroll, PF, and Income tax
• Handle JV posting; GL Reconciliation; Variance Report; Headcount Reconciliation; Bank Reconciliation
• Facilitating Internal & External Audits for evaluating internal control systems/ procedures, and implementing corrective measures; effectively
• Prepare & present variance analysis to determine difference between projected & actual result at end of each month and provide periodic metrics & dashboards to Senior Management Team (SMT)

• Led payroll transition and automation across HRMS modules including Onboarding, Payroll, Compensation & Benefits, and Separation.

• Managed salary disbursement for top management, permanent, and contractual employees.

• Ensured 100% statutory compliance within prescribed timelines as per labor laws.

• Addressed payroll and employee engagement queries within agreed TATs, improving employee satisfaction.

• Oversaw salary expense uploads into internal finance systems and supported reconciliation activities.

• Coordinated with internal and external auditors on payroll-related audits and documentation.

• Recognized for successful HRMS data transition, reducing application costs and overall process timelines.

• Remitting to the statutory department on behalf of the respective locations.
• Income Tax & Statutory Management:
• Procuring Employee Investment Declaration details from the ESS portal.
• TDS planning, prerequisite computation and tax calculation as per the income taxguidelines.
• IT Proofs validation and confirmation to employees as per the income tax sections.
• Quarterly filing, Generating & Issuing the Form-16.
• Revised return filing in traces & TDS Challan reconciliation

• Performed quality checks on payroll inputs including electronic payments, deductions, taxes, and advances.

• Managed payroll for executives, staff, trainees, and top management, ensuring timely and accurate payments.

• Conducted employee awareness programs on UAN, PAN, Aadhaar, and ESIC, resolving payroll-related concerns.

• Actively contributed to process automation and project migration, reducing manual intervention and operational costs.

• Created employee masters and cost center mappings in SAP.

• Specialized in tax computations, investment proof validation, Form 16 & 12BA issuance.

• Prepared statutory payments and returns for PF, ESI, TDS, LWF, adhering to legal timelines.

• Supported internal and external audits with payroll and statutory reports.

• Uploaded salary expenses into SAP and performed ledger reconciliations and variance analysis.

Led a team of three and reviewed payroll outputs including pay registers, tax sheets, bank advice, JV entries, and statutory reports.

• Ensured strict adherence to client SLAs and processing timelines.

• Managed quarterly and annual TDS e-filing on behalf of clients.

• Presented monthly performance, productivity, and error analysis reports to management.

• Awarded Best Performer (Dec 2018 & May 2020) for handling critical client issues.

• Active member of Recreation Committee, fostering employee engagement across locations.

Quality Circle & Six Sigma Initiative

• Led cost-control analysis projects to optimize manpower and operational expenses.

• Implemented a centralized online courier tracking system, reducing manual effort and operational costs.including weekly, monthly, quarterly, and year-end reports (gross payroll, hours worked, vacation accrual, tax deductions, benefit deductions, etc.)

• HRIS Management / HR Shared Services / Employee Self Service:
• Timely updating of Attendance & Leave Management in the HRIS System, verify & process record data of each employee for Gratuity, Medi-claim, and Insurance details.
• Part of HR Shared Services team for attending & assigning Internal / External Employees queries regards to on-boarding, leave, payroll, F&F settlements, performance appraisals etc...
• UAT Testing:
• Analyzing the existing system functions and giving automation development to process in easier manner.
• Regional spoc for testing all the scenarios in UAT environment & ensure the same to be upgraded as in production server.
• Giving new requirement to technology team to improve the existing system process developmentwhere we can upgrade and update the system with checks where the manual activities can be reduced.

• Handled 2,500+ employee payrolls for GE Group using Flexi-Payroll systems.

• Prepared salary sheets, variance reports, MIS, JV, cost center, and statutory reports.

• Filed quarterly and annual TDS returns and issued Form 16 within Income Tax timelines.

• Provided quality assurance support to other payroll teams.

Client: HDFC Life Insurance (Pan-India Payroll)

• Managed 25,000+ employee payroll records per month across India.

• Processed attendance, payroll inputs, validations, statutory reports, and master data updates.

• Migrated and automated the Full & Final (F&F) settlement module, reducing processing time and cost.

• Recognized by management for successful F&F module migration.